2002-1105-Minutes for Meeting July 29,2002 Recorded 8/13/2002DESC
COUNTY OFFICIAL
MARYHSUESPENHOLLOW, COUNTYCLERK
Q00201105
COMMISSIONERS' JOURNAL 08/13/2002 10;19;51 AM
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20020011057
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.or-g
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 293, 2002
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present was County Administrator Mike Maier; Susan Ross and Dave Givans,
Commissioners' Office' Rick Isham, Legal Counsel; Ruth Jenkin, Jail; Mike
Viegas, Risk Management; Tammy Credicott, Property Management; Steve Scott,
County Real Estate Broker of Record; and Wayne Smith and Dave Caruthers,
Bend Metro Park & Rec.
The meeting began at 1: 30 p.m.
1. A Discussion of Specific Properties in regard to Bend Park & Rec District.
Wayne Smith said that he has been directed by the Park & Rec Board to look
at property holdings that might be considered surplus, to utilize as part of
future development goals. Steve Scott has identified properties that could be
liquidated, and two of them were deeded from Deschutes County to Bend Park
& Rec. They both contain reversionary clauses regarding the use of the
property, for public purposes or public park purposes. The property in
question is the approximately 760 -acre parcel off Ward Road, known as
"Eastgate Park".
Steve Scott then disclosed that he is the broker of record for both the County
and Bend Metro Park & Rec, and said that in the event he was involved in a
transfer of land between the County and Bend Park & Rec, he would be
representing Park & Rec.
Minutes of Administrative Liaison Page 1 of 5 Pages
Monday, July 29, 2002
He explained that Park & Rec is looking to purchase the old Bend Pine
Nursery property. He asked if the reversionary clauses have some flexibility or
can be interpreted in another manner.
Tom DeWolf observed that this was just done with the City in regard to the
proposed Log Deck Park; Mr. Scott added that the school districts have taken
similar actions.
Mr. Smith said that they would like to know the parameters so they can discuss
this at their next board meeting.
Mike Maier explained that when the land was donated, it was not considered
an asset for disposal; if so, the County could have sold it.
Rick Isham said that the long-term vision, as he recalls it, was for the property
to be an alternative to Shevlin Park. Most of the land acquired by the County
has been through tax foreclosures or trades. Some members of the Park & Rec
Board view this as trading property. He said there is a statutory limitation on
reversionary clauses of twenty years, and then it is at the County's discretion.
These properties were put together on three different occasions, so there is
more than one date that is applicable.
Mr. Smith explained that the timing is unknown, but he would like to prepare a
report on the possibilities to present to the Park & Rec board.
Steve Scott said that it is likely that not all of the land would be sold, as the local
residents expect a significant amount of land to remain for park purposes.
He further said that the County owns another parcel off Deschutes Market
Road and Butler Market Road, across the canal from the Nursery, which would
need to go through the same type of process. It is zoned RS, and is inside the
City; it's 13 acres and is valued at approximately $500,000. It would not make
sense to keep this property across the canal from the Nursery property.
He added that it would take the Park & Rec board at least four or five months
to examine the possibilities.
On another issue, Steve Scott said that the County needs to purchase a small
strip of land off 61 st and Gift Road to complete a property split. The owner of
the land is willing to sell it to the County for $1,000.
DEWOLF: Move approval.
LUKE: Second.
Minutes of Administrative Liaison Page 2 of 5 Pages
Monday, July 29, 2002
2
3.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Discussion of County Infrastructure Development Fund Application and
Grant Process.
Gary Smith and Ruth Jenkin explained that they are seeking an Ed Byrne grant
for "Your Choice" aftercare services. A lengthy discussion took place about
the process needed to go after these federal dollars, and what has been
budgeted and needs to be budgeted to make it work.
It was recommended that Gary contact Marty Wynne to set up separate grant
funding so that it is easier to track this type of revenue and the expenses
involved.
Discussion regarding Employee Medical Coverage.
Mike Viegas gave a brief overview of proposed changes to the County's policy
regarding health care coverage. By changing providers, a significant reduction
in cost may result. He asked if the Board would support his further
investigation of this issue.
LUKE: I move approval, if Mike Maier concurs.
DALY: Second.
VOTE: LUKE:
DALY:
DEWOLF:
Yes.
Yes.
Chair votes yes.
4. Discussion regarding approval of an OLCC license application for
INNSpired, LLC and Fandango Resorts, LLC (Inn of the 7t" Mountain).
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Administrative Liaison Page 3 of 5 Pages
Monday, July 29, 2002
5. Discussion regarding ABHA (Accountable Behavioral Health Alliance)
revenues.
Gary Smith explained that when ABHA builds up excess revenue, it must be
used as an investment in infrastructure and program development; and there is a
specific process to be follows (copy attached as Exhibit A).
Mike Maier asked if this revenue could be set aside to prepare for possible
PERS shortfalls. Dennis Luke suggested that existing funds be placed into
reserves, and this funding into programs. Mr. Smith said that the County
should be cautious in how this money is spent. Mike Maier said that perhaps it
could be specifically targeted for an outpatient program of some type.
Many of the programs and projects under consideration will be affected by how
the Legislature works through their special session, and it is unknown at this
time what potential cuts in funding may be made.
6. Discussion regarding Road Department overload citations.
Rick Isham said that the Road Department has received three overweight
citations, totaling $1,095. He asked if the Board wished him to represent them
in Court, or how this should be handled.
Commissioners Luke and Daly agreed that there should be no exemption made
for the County, as it sends the wrong message. Commissioner DeWolf
indicated he'd like to see the County fight these citations, as there were no
scales available at the sites in question.
LUKE: Move that the citations be paid.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Second.
DEWOLF: Chair votes NO.
The remaining item on the formal agenda (a discussion of federal lobbying) will
be addressed at the next Administrative Liaison.
Minutes of Administrative Liaison Page 4 of 5 Pages
Monday, July 29, 2002
Being no further items brought before the group, the meeting adjourned at
3:10 p.m.
DATED this 29th Day of July 2002 for the Deschutes County
Commissioners. N
ATTEST:
Recording Secretary
rd of
Tom D olf, Chair
Dennis R. Luke, Commissioner
Michael M. Daly, C mmissioner
Minutes of Administrative Liaison Page 5 of 5 Pages
Monday, July 29, 2002
IN11+; I; T.' I Id G M I N i? "! 1=; S
ACCOUNTABLE BEHAVIORAL HEALTH ALLIANCE
Administrative Council Meeting - April 8, 2002, 10:00 a.m. — 3:00 p.m., Abbott Room, Black Butte Ranch, OR
ABHA Excess Revenue Distribution Procedure - FINAL:
Revised at the June 3, 2002 AR.H.4 Adininistrative Cowicil Meeting
Note: Excess Revenue must be used as investments in infrastructure and program development.
Counties can put funds in a reserve pool, but must follow procedure described below to spend
reserve funds.
Process:
a) Tie applications to needs
b) Tie into county plans/needs
c) Validity of requests will be determined by the applying MH Director and County
Commissioner.
d) Requests should fall in line with county MH planning & budget process or equivalent for
non-profit agencies.
e) Commissioner signature required.
2. Elements of request required:
a) Create standard application that includes:
b) Specific dollar amount requested
c) Statement about what the need is
d) Description of how it will be spent
e) Outcome desired/anticipated.
f) Timeline
g) Budget detail
Criteria for awards: How is the decision going to be made and based on?
a) Reasonableness test
b) Likelihood of future payoff
c) Ability to provide stable, sustainable services: protect basis of services
d) Promotes innovation in services
e) Close gap in services
4. Process of distribution:
a) For fixed dollars: Once the Administrative Council approves request; ABHA will make
payment.
b) Reapply or change request for "rejected" applications
c) Carryover in context of purpose and timeline OK
5. Monitoring requirements: Process
Annual report to the Board (usually in September of each year)
ACMI040802-CMHIDF
- Page 1 of 1
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Statement about what the need is: (Should fall in line and tie in with county MH planning & budget process
or equivalent for non-profit agencies).
Outcome desired/anticipated:
Description of how funding will be spent:
Please attach ABHA
BUDGET DETAIL Seth Bernstein, Executive Director
to this form and fax 310 NW 5 Street, Suite 206
or mail to: Corvallis, OR 97330-4895
Phone: (541) 753-8997
Fax: (541) 752-4877
FOR ABHA ADMINISTRATIVE COUNCIL USE:
Date presented to Administrative Council:
Approved by Administrative Council?:
If denied, gi ve reason(s) and next steps.
FOR ABHA ADMINISTRATIVE OFFICE USE:
Budget Code:
680-37-T14A-232U9
Amount:
$
Authorized by:
Seth Bernstein Executive Director
Notes:
Check Number:
Date Mailed:
7:\D000MENTS AND SETTINGS\GARYs\LOCAL SEMNGS\TEMPORARY INTERNET FILES\OLK158\CIDFAPPLICATION.DOC