2002-1120-Resolution No. 2002-083 Recorded 8/15/2002REVIEWED
L A C UNSEL
DESCHUTES COUNTY ICIAL
YJ 2002NI120
COMMISSIONERS' JOURNAL 08/1�/�0�� a8�19;52 AM
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For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing a Petty Cash Account
for Handling Minor Disbursements for the * RESOLUTION NO. 2002-083
Deschutes County Law Library.
WHEREAS, Deschutes County Law Library has a need for a petty cash account for handling minor
disbursements during the course of business, and
WHEREAS, ORS 294.465 provides that petty cash accounts for handling minor disbursements must be
established by resolution of the Board of County Commissioners; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a petty cash account for the handling of minor disbursements relating to the ordinary
course of business needs to be established for the Deschutes County Law Library.
Section 2. That $50.00 is the maximum amount authorized under this Resolution to be in this petty cash
account.
Section 3. That the object and purpose of the account is to pay miscellaneous disbursements relating to
the ordinary course of business.
Section 4. Depletions from the account may be replenished from the Materials and Services line items
of Fund 215.
Section 5. Expenditure of funds out of the petty cash account must be supported by a receipt or record
for the expenditure. An accounting of all such expenditures shall be maintained with the account records.
Section 6. No person shall expend or encumber, or authorize expenditure or encumbrance of funds from
this account in excess of the balance of the fund or for a purpose for which there is no appropriation or source of
reimbursement authorized at that time.
PAGE 1 OF 2 — RESOLUTION NO. 2002-083 (8/14/02)
Section 7. The Finance Department will be responsible for the reconciliation of the account in
accordance with its policies and procedures.
DATED this 14th day of August, 2002.
ATTEST:
Recording Secretary
PAGE 2 OF 2 – RESOLUTION NO. 2002-083 (8/14/02)
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
—:J�b - —
TOM DEWOL ,, hair
D SAR. LUKE, Commissioner
ICHAEL M. DALY, Cmissioner
IqK
Judi Hasse
From: Marty Wynne
Sent: Thursday, July 18, 2002 3:30 PM
To: Judi Hasse
Subject: FW: petty cash fund
Hi Judi,
When you get the time, please process a resolution to establish a petty cash fund for the Law Library. I will tell Carol
Rooney that it will be approximately the middle of next month. Thank you!
Marty
-----Original Message -----
From: Carol Rooney
Sent: Thursday, July 18, 2002 3:21 PM
To: Marty Wynne
Subject: petty cash fund
Marty,
I would like to establish a small ($50.00) petty cash fund for the Law Library, for the occasional purchase of incidentals
such
as office supplies, stamps, coffee, meeting supplies, etc. The law library fund number is 215-1200---.
Thank you for your assistance. Let me know if there are any questions.
Carol Rooney
Deschutes County Law Library
388-6690