2002-1202-Minutes for Meeting September 23,2002 Recorded 9/25/2002COUNTY OFFICIAL
MARY HSUESPENHOLLOW, COUNTYRCLERKS CJ 2002-1202
COMMISSIONERS' JOURNAL
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 23, 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tom De Wolf was unable to attend. Also present were Mike Maier, County
Administrator; Scott Johnson, Commission on Children & Families; Mark Amberg
and Laurie Craghead, Legal Counsel; George Read, Damian Syrnyk and Steve
Jorgensen, Community Development; Tom Blust and George Kolb, Road
Department; Susan Ross, Commissioners' Office; Greg Canfield and Roger
Kyrzanek, Mental Health Department; Media Representatives Barney Lerten of
bend. com and Mike Cronin of the Bulletin; and four other citizens.
Acting Chair Mike Daly opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Ordinance No. 2002-032, Amending Deschutes County Code 1.16,
Regarding Code Violations and Enforcement.
Sue Brewster indicated this is an update to the County's Ordinance; the Supreme
Court set the amounts years ago, and the County is now adopting them.
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 1 of 7 Pages
There is a formula as to how the bail amounts are set, but the County is adopting
two different ones, as Community Development would like the bail amount for
land use violations to be no lower than the fine. In this way it is hoped code
compliance will be encouraged, which is the desired result.
A public hearing is set for Wednesday, September 25; and the Board is being
asked to adopt this ordinance by emergency.
This item will be addressed on Wednesday, September 25.
3. Before the Board was a Discussion of the Reading of a Proclamation
Declaring September 2002 "National Youth Court Month" in Deschutes
County.
This item will be addressed on Wednesday, September 25.
4. Before the Board was a Discussion of the Reading of a Proclamation
Declaring the County's Support of Cooperative Partnerships to Increase
the Availability of Quality Child Care and Early Education in Deschutes
County.
Scott Johnson gave a brief overview of the proclamation. He pointed out that
some of the most significant problems in Central Oregon are early childhood
learning issues and economic issues. Many children don't enter school ready to
learn, and the benchmarks for measuring this have gone down for five
consecutive years in Central Oregon. Part of the problem is about 30% of child
care providers are lost every year, while the population is increasing.
This grant partners the Commissioner on Children & Families with Oregon
State University, Portland State University and COCAAN, and will provide
help to Crook, Jefferson and Deschutes Counties. The grant is obtained through
a competitive process, and would provide better training for child care
providers. It will help employers in the region in dealing with this situation;
with the end result to be better retention of child care workers and ultimately an
improvement in meeting the state benchmarks for early childhood learning.
This item will be addressed on Wednesday, September 25.
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 2 of 7 Pages
5. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-077, Initiating the Vacation of a Portion of Cook
Avenue, between 8th and 91h Streets, Tumalo, in the Public Interest.
George Kolb explained that this is part of the realignment project; they had to
change the access along Highway 20. (He referred to a map at this time). The
original driveway access was on a curve, making a bad intersection. He worked
with the owner of a neighboring property to create an easement for better access.
This was placed on the Consent Agenda.
6. Before the Board was a Discussion and Consideration of Signature of Order
No. 2002-123, Accepting and Approving the County Road Official's Report
on the Vacation of a Portion of Cook Avenue, Tumalo; Setting a Date for a
Public Hearing; and Providing for Public Notice of Said Hearing.
George Kolb said this sets the hearing date for the above vacation action.
This was placed on the Consent Agenda.
7. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-087, Initiating the Vacation of a Portion of "C"
Avenue, a Portion of "B" Avenue, and a Portion of 19th Street, Terrebonne,
Describing the Property Proposed for the Vacation, and Requesting that
the County Road Official File a Report.
Commissioner Luke said he is uncomfortable approving this resolution until there
is a decision regarding the hearing held a few weeks ago regarding vacations in
this area. He explained that one vacation in some ways depends on the other.
At this time, George Kolb went over a map of the property and area with the
Commissioners. He said that the process could be revised if there is a problem.
Commissioner Daly indicated he would like to make a site visit since he was
not present for the hearing, but has read the transcript. Laurie Craghead advised
that since the hearing is closed, this couldn't be done without republishing and
scheduling another hearing. He could do a site visit on today's issue, however.
This item will be addressed on Wednesday, September 25.
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 3 of 7 Pages
8. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-124, Accepting and Approving the County Road Official's
Report on the Vacation of a Portion of "C" Avenue, a Portion of "B"
Avenue, and a Portion of 191h Street, Terrebonne; Setting a Date for a
Public Hearing; and Providing for Public Notice of Said Hearing.
This item will be addressed on Wednesday, September 25.
9. Before the Board was a Discussion and Consideration of Signature of
Oregon Health Plan Chemical Dependency Contract No. 104277 between
Deschutes County and the State of Oregon; and Signature of CDO
Subcontracts with CODA, Pfeiffer & Associates, BestCare Treatment
Services, Central Oregon Extended Unit for Recovery, and Serenity Lane.
Roger Kryzanek gave an overview; there are a total of six contracts. The
master contract with the State of Oregon, and subcontracts with providers. He
said that the Oregon Health Plan No. 2 should go into effect sometime later this
year, and these contracts would cover services until such time as it is adopted.
This was placed on the Consent Agenda.
10. Before the Board was a Discussion and Consideration of Signature of
Contracts between Deschutes County and the School Districts of Bend -La
Pine, Brothers, Sisters, and Redmond, and St. Francis School, Trinity
Lutheran School, Meadlowlark Manor, J Bar J ranch, and the Oregon
Youth Challenge Program for Food Service Facilities Inspections for the
2002-03 School Year.
George Read said that he believes these are the same as those approved last year.
This item will be addressed on Wednesday, September 25.
11. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-093, Adopting an Annual Update of the Redmond
Capital Improvement Plan and Annual Adjustment to the System
Development Charges for Transportation and Parks within the Urban
Growth Boundary and Outside the City Limits of the City of Redmond.
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 4 of 7 Pages
Steve Jorgensen explained that this is an annual update to the numbers and
methodology for the City of Redmond's SDC's for transportation and parks. He
added that a resolution regarding this issue has already been approved by the
City of Redmond, and that the City of Bend is looking at modeling its program
on this one.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
12. Before the Board was a Discussion of a Public Hearing and Consideration
of Signature of Ordinance No. 2002-033, Amending Title 18 of the County
Code and Zoning Ordinance in Regard to New Commercial Development
Standards.
George Read said that is a follow-up to a recent meeting between the
Commissioners and the Planning Commission. The Planning Commission
suggested that the Board hear this issue.
Damian Syrnyk stated that this would correct part of the County's standards
regarding setbacks of commercial buildings, with unincorporated communities.
This item will be addressed on Wednesday, September 25.
13. Before the Board was a Discussion and Consideration of Approval of the
Award of a Bid for Consulting Services for Master Planning in the La Pine
New Neighborhood Area and the La Pine Senior Center Design.
Susan Ross said that she is meeting with consultant tomorrow, and will have a
contract worked out before Wednesday.
This item will be addressed on Wednesday, September 25.
14. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-091, Setting a Public Hearing to Consider Welcome
Center Land Trades.
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 5 of 7 Pages
Susan Ross explained that this is in regard to the exchange of property with the
Oregon Department of Transportation; there are seven properties subject to
exchange.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
15. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-130, Transferring Cash from the Road Department Fund
to the Weed Abatement Fund, as Budgeted in the Deschutes County Fiscal
Year 2002-03 Budget, and Directing Entries.
Tom Blust explained that this is a part of the budget, earmarked for weed
control projects.
This was placed on the Consent Agenda.
16. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-092, Declaring the County's Intent to Reimburse
Expenditures with the Proceeds of Future Tax -Exempt Obligations for the
Following Projects:
■ Construction of a New Building for Employees of the State of Oregon and Deschutes County
■ Purchase and Remodeling of an Existing Property in the La Pine Area
■ Remodeling of the County Courthouse to Accommodate the New District Court
■ Construction of a New Warehouse/Archive Facility;
■ Construction of a New Solid Waste Recycling/Drop-Off Center
■ Remodeling of the Deschutes Services Building; and
■ Remodeling of the Administration Building
Mark Amberg gave a description of the items on agenda, adding that there has
been a slight change in the language. Susan Ross said they have added the
Justice Building to this list, as it may be a part of the remodeling required for
new state court space.
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 6 of 7 Pages
Mike Maier gave an overview of the project would be funded, which will in no
way require an increase in taxes through a general obligation bond.
There was then a general discussion of the details of the project: the time frame,
the necessity, the location of buildings, the financing, and so on. Mike Maier
said that there seem to be no major hurdles, and there should be a final contract
with the State within the next couple of weeks.
This item will be addressed on Wednesday, September 25.
17. Before the Board were Additions to the Agenda.
None were offered.
Being no further items brought before the Board, Acting Chair Mike Daly
adjourned the meeting at 11: 05 a.m.
DATED this 23rd Day of September 2002 for the Deschutes County
Board of Commissioners.
ATTEST:
(fAZU4kA-e- ( DLkt',
Recording Secretary
1:�
Tom DeWolf, Chair
Dennis R. Luke, Commissioner
Minutes of Board of Commissioners' Work Session
Monday, September 23, 2002 Page 7 of 7 Pages