2002-1233-Minutes for Meeting September 30,2002 Recorded 10/4/2002DESCHUTES
COUNTY OFFICIAL
MARY SUEPENHOLL W, COUNTY RECORDS CLERKQiV��-1 33
COMMISSIONERS' JOURNAL 10/04/2002 08:38:53 AM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 30, 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mark Amberg and Laurie Craghead, Legal Counsel; Gary Smith
and Greg Canfield, Mental Health Department; George Kolb, Road Department;
Susan Ross and David Givans, Commissioners' Office; Tammy Credicott, Property
Management; George Read, Community Development; Media Representatives
Mike Cronin of the Bulletin and Barney Lerten of bend. com; and no other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
It was announced that Tom De Wolf's first grandchild, Seth, was born just five
days ago.
2. Before the Board was a Discussion of the Reading of a Proclamation,
Declaring October 16, 2002 to be Elder and Vulnerable Adult Abuse
Awareness Day in Deschutes County.
This item is scheduled for the Wednesday, October 2 Board meeting.
3. Before the Board was a Discussion and Consideration of Approval of Crisis
Resolution Center Grants for Start-up Expenses.
Minutes of Board of Commissioners' Work Session Monday, September 30, 2002
Page 1 of 7 Pages
There are two grant applications before the Board; one from Meyer Memorial
and from NW Health Foundation. Both are meant to provide funding to support
the start-up costs of the crisis resolution center. As the fiscal agency, Deschutes
County must be named in the grants. There are no matching funds required.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was a Discussion of a Decision and Consideration of
Signature of Order No. 2002-100, regarding the Vacation of a Portion of
18th Street, 19th Street, and Central Avenue, Terrebonne.
This item was from a hearing held on September I1; and has now been
scheduled for Wednesday, October 9.
5. Before the Board was a Discussion and Consideration of Signature of a
Cooperative Agreement between Deschutes County and the Bureau of
Land Management for the Redmond Collaborative Planning Project,
Upper Deschutes Management Plan Environmental Review.
George Read explained that this is part of the County's commitment to the City
of Redmond. It will allow the Bureau of Land Management to complete its
goal exception process.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was a Discussion of a Public Hearing on Measure 7 and
Ordinance No. 2002-012, regarding Private Property Compensation
Procedures.
Minutes of Board of Commissioners' Work Session Monday, September 30, 2002
Page 2 of 7 Pages
This item is continued from August 12; and is scheduled for Wednesday,
October 2. It will likely be continued to January 29, 2003, to allow the Court
additional time to make its decision.
7. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Dennis Erisman to the County Planning Commission.
George Read said that William Wyatt has resigned his position, and Mr.
Erisman, who was a runner-up during the last interview process, has agreed to
complete Mr. Wyatt's term.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
8. Before the Board was a Discussion and Consideration of Signature.of.
Order No. 2002-129, an Order Ratifying the Appointment of County
Residents to Two Pools from Which the County Clerk Will Select Members
of the Board of Property Tax Appeals.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
9. A Discussion of a Public Hearing and Consideration of Approval of the
Draft Findings in Support of the Alternative Contracting Method for the
New State/County Government Building.
This item is scheduled for the Wednesday, October 2 Board meeting.
Mark Amberg explained that this allows the County to work with developer Bill
Smith on this project, and the hearing is scheduled to receive public testimony
or objections against the draft findings. Susan Ross added that the County is
not going out to bid at this point.
Minutes of Board of Commissioners' Work Session Monday, September 30, 2002
Page 3 of 7 Pages
10. Before the Board was a Discussion of a Public Hearing, and Consideration
of the First Reading of Ordinance No. 2002-034, Ratifying an
Intergovernmental Agreement that Establishes the Bend Metropolitan
Planning Organization as an Intergovernmental Entity.
Laurie Craghead said that this needs to handled by first and second readings, by
emergency, to comply with federal and state timing deadlines.
This item is scheduled for the Wednesday, October 2 Board meeting.
11. Before the Board were Additions to the Agenda.
Before the Board was a Discussion and Consideration of Signature of
ODOT Grant Agreement #20225, Providing Special Transportation Grant
Funds for a Brokerage Development Project.
Susan Ross explained that this provides a grant of $125,000 from the state to
the region, to be shared by Deschutes, Crook and Jefferson Counties.
Deschutes County will be managing, and will :subcontracted out to Central
Oregon Intergovernmental Council (.CQIC). COIC is receiving a separate
federal grant for $125,000.
She further said that these dollars are earmarked for the development of the
transportation program; some is for personnel costs, and other amounts are for
building modifications, software and supplies, and dispatch expenses with Bend
Dial -a -Ride. This is just the third brokerage of its type in Oregon.
This item was placed on the Wednesday, October 2 Consent Agenda.
At this time, the regular Work Session adjourned, and the Board went into agenda
items related to the Administrative Liaison that originally had been scheduled for
1:30 today.
Minutes of Board of Commissioners' Work Session Monday, September 30, 2002
Page 4 of 7 Pages
Minutes of Administrative Liaison Meeting
1. Discussion of Upcoming 2003 Needs and Issues Prioritization Meeting
Susan Ross said she was setting up the annual meeting to discuss the needs and
issues of local agencies. There will likely be two representatives from each
city, and it has been requested that the County not have such a large number of
attendees this year.
2. Update regarding New State/County Government Building
Susan Ross said space planning meetings have been held, and some fine-tuning
will be done. She and the space planner will start meeting individually with
departments this week to go over the special needs of the departments.
3. Update on County -owned Properties
a. Brosterhous Road. Property.
Tammy Credicott said that the County owns five acres and a structure on
Brosterhous Road. The dilapidated structure is to be demolished soon. Last
year the County considered putting the property on the market, but at that
time the value was not that high (approximately $200,000) because of the
RS zoning and the fact that services were too far away.
At this time, City services are much closer and the RS zoning doesn't seem
to be as much of an issue since the land is designated on the City's long-term
comprehensive plan as RM. Therefore, at this time the value of the property
is considerably higher, $350,000 or more.
Commissioner Luke pointed out that the County has a right of way through
the property, and the City will want the same since it may want to extend the
road to American Lane eventually. Ms. Credicott pointed out that there has
been no official offer from the City at this point, even though Tom Blust of
the Road Department contacted the City a year ago.
Chair DeWolf said that some of the City's councilors have indicated that
perhaps the County should make it a park. If that is their wish, maybe the
City should buy the property for that purpose.
Minutes of Board of Commissioners' Work Session Monday, September 30, 2002
Page 5 of 7 Pages
This item will be included on the agenda for the regular meeting of the
Commissioners and City of Bend Council that is scheduled for October 24.
Commissioner Luke asked Ms. Credicott if the irrigation rights connected to
this property would be transferred to the landfill. She replied that the
transfer may be difficult, but she will look into it further. Commissioner
Daly pointed out that if it is on the same main, it should be possible to
transfer it.
b. Weyerhaeuser Lease.
At this time, Ms. Credicott explained that the lease between Weyerhaeuser
and the County is up the end of October. B & S Logging has been using the
property, and would like to remain. Weyerhaeuser has indicated it will not
be renewing, and its last payment was for $72,000. B & S is willing to pay
$40,000 per year for three years. Legal Counsel Rick Isham and Broker of
Record Steve Scott both feel that $72,000 was an inflated amount, and that
$40,000 is reasonable.
The group discussed the possibility of requiring an environmental
assessment to determine any potential environmental problems due to
Weyerhaeuser's occupancy on the property. Ms. Credicott said that there
are very specific clauses in the last lease regarding cleanup. Commissioner
Luke pointed out t hat if Weyerhaeuser has created any environmental
problems, this should be cleaned up and not passed on to the new tenant.
Chair DeWolf instructed Ms. Credicott to proceed along those lines, and to
meet with Legal Counsel and bring back some ideas or solutions to the
Board.
c. Redmond Rod & Gun Club.
Ms. Credicott then explained that the Redmond Rod & Gun Club indicated
to Commissioner Luke that they want to extend its lease. However, she has
not yet contacted them in that regard. Commissioner Daly asked about the
potential of an environmental hazard due to all of the lead pellets on the
ground; Ms. Credicott said that this is addressed in the lease.
Minutes of Board of Commissioners' Work Session Monday, September 30, 2002
Page 6 of 7 Pages
4. Other Business.
Commissioner Daly said that the new director of the local Boys & Girls Club,
Kirk Utzinger, would like to meet the Commissioners and make a presentation
of what the Club is now doing to the Board. This will be scheduled for an
upcoming Board meeting.
At this time, Mark Amberg asked for the Board to meet in an emergency executive
session, called under pending litigation - ORS 192.660(1)(h). The Board
adjourned to a conference room; and Media Representative Barney Lerten of
bend.com was also in attendance.
Being no further regular items brought before the Board, Chair Tom DeWolf
adjourned the meeting at 10:20 a.m.
DATED this 30th Day of September 2002 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Work Session
Page 7 of 7 Pages
Tom DeWolfi Chair
is R. Luke; Commissioner
Michael M. Daly, C mmissioner
Monday, September 30, 2002