2002-1237-Minutes for Meeting October 07,2002 Recorded 10/8/2002COUNTY OFFICIAL
MARYHSUE SPENHOLLOW, COUNTYRCLERKS W 2002'+237
COMMISSIONERS' JOURNAL
„1„1111„„11,,,,.,,,1,,,1.,) 10/08/2002 03;46;48 PM
20020012378
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 7, 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Debi Harr, Commission on
Children & Families; David Givans, Ted Schassberger and Susan Ross,
Commissioners' Office; Tom Blust, Road Department; Laurie Craghead, Legal
Counsel; Steve Jorgensen, Community Development; media representatives
Barney Lerten of bend. com and Mike Cronin of the Bulletin; and no other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
Ted Schassberger asked if the County has a County -wide "jake brakes"
ordinance for noise control; this seems to be a mostly problem with local trucks.
He stated this is a particular problem around Deschutes Market Road and
Hamehook Road.
Mike Daly said engine brakes are very important for the big trucks, but what are
needed are adequate mufflers.
Chair DeWolf stated this is a common complaint within the city limits, but
usually people in the County don't voice many complaints. This problem
happens at lot around Newport Avenue near the college.
Commissioner Luke will discuss this issue further with Mr. Schassberger.
Minutes of Board of Commissioners' Work Session Monday, October 7, 2002
Page 1 of 5 Pages
2. Before the Board was a Discussion of a Presentation, Updating the Board
of the Current Status of the Boys & Girls Clubs.
This item will be addressed on Wednesday, October 9.
3. Before the Board was a Discussion and Consideration of Signature of
Amendment No. 4 to the Master Agreement between the State Commission
on Children & Families and Deschutes County, Increasing the Allocation
of Funds for the Relief Nursery Program and the Together for Children
Program.
Debi Harr explained that this is additional funding. Commissioner Luke said
that during the budget process, it was understood money wouldn't be coming in
and funds were moved around. Now that state money is coming in, he asked
how this would be repaid.
Mike Maier added that the money that was set aside has not yet been accessed.
He recommended that Scott Johnson update the Board at their next regular
meeting.
This item will be on the Consent Agenda for Wednesday, October 9.
4. Before the Board was a Discussion and Consideration of Chair Signature
of an Intent to Award Contract for the Johnson Market Road Bridge
Project.
Chair DeWolf asked if the documents could be signed today, since there is a
savings involved. Tom Blust said that Steve Coats Construction was the
apparent low bidder. There was a wide range of estimates.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, October 7, 2002
Page 2 of 5 Pages
5. Before the Board was a Discussion of a Public Hearing on the Proposed
Vacation of a Portion of Huntington Ranch Road; and Consideration of
Signature of Order No. 2002-114, Approving the Vacation.
Tom Blust explained that there was a question regarding the connection, so a
reversionary clause was placed in the vacation in case the developer doesn't
comply.
Laurie Craghead said this has been given to the applicant's attorney twice, and
there has been no response.
This item will be addressed on Wednesday, October 9.
6. Before the Board was a Discussion of a Public Hearing, and Consideration
of Signature of Order No. 2002-091, Approving the Vacation of a Portion
of "A" Avenue, Terrebonne.
Tom Blust said this came up this spring during the vacation of a portion of 19th
Street. An access easement has been put in place for one of the owners.
This item will be addressed on Wednesday, October 9.
7. Before the Board was a Discussion of a Decision (from a Hearing held on
September 11), and Consideration of Signature of Order No. 2002-100,
regarding the Vacation of a Portion of 18th Street,19th Street, and Central
Avenue, Terrebonne.
Commissioner Luke said this is the one he went out and visited. Commissioner
Daly added that he wasn't here for the hearing but has read the transcripts and
all documents on this issue.
This item will be addressed on Wednesday, October 9.
8. Before the Board was a Discussion and Consideration of Signature of
Grant Award Contract No. 02-24, between Deschutes County and the
Central Oregon Community Investment Board (Administered through
COIC), Allowing the County Road Department to Perform Preliminary
Stormwater Management Analysis in the La Pine Community.
Minutes of Board of Commissioners' Work Session Monday, October 7, 2002
Page 3 of 5 Pages
Steve Jorgensen stated this is one of the grants through the Community
Investment Board (handled by COIL) directed to the La Pine area. This
document was pulled to analyze the scope of work. Board has already
approved this funding and the change of the scope of work. The work will go
through the County's Road Department and will save about $7,000.
This item will be addressed on Wednesday, October 9.
9. Before the Board was a Discussion and Consideration of Chair Signature
of a Contract between Deschutes County and Central Oregon
Intergovernmental Council for Central Oregon Broadband Access - Last
Mile Project.
This item will be addressed on Wednesday, October 9.
10. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-097, Establishing a Petty Cash Account in the Amount
of $200 Each for the La Pine and Sisters Youth Diversion Services
Program within the Deschutes County Sheriffs Office.
This item will be on the Consent Agenda for Wednesday, October 9.
11. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-094, Appropriating New Grant Funds from the State
for the Deschutes County Health Department.
This item will be on the Consent Agenda for Wednesday, October 9.
12. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-096, Transferring Appropriations within Various
Funds of the Building Services Fund within in the Deschutes County Fiscal
Year 2002-03 Budget, and Directing Entries.
This item will be on the Consent Agenda for Wednesday, October 9.
Minutes of Board of Commissioners' Work Session Monday, October 7, 2002
Page 4 of 5 Pages
13. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-132, Transferring Cash among Various Funds as
Budgeted in the Deschutes County Fiscal Year 2002-03 Budget, and
Directing Entries.
This item will be on the Consent Agenda for Wednesday, October 9.
14. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-095, Transferring Appropriations within Various
Funds of the Deschutes County Sheriffs Office Budget for Fiscal Year
2002-03, and Directing Entries.
15. Before the Board were Additions to the Agenda.
None were offered.
Being no further items brought before the Board, Chair Tom De Wolf adjourned
the meeting at 10:30.
DATED this 7th Day of October 2002 for the Deschutes Coynty Board of
Commissioners.
ATTEST:
Recording Secretary
Toni DeWolf Chair
ZI
D is R. Luke, Commissioner
Michael M. Daly-,'CoOnissioner
Minutes of Board of Commissioners' Work Session Monday, October 7, 2002
Page 5 of 5 Pages