2002-1245-Resolution No. 2002-097 Recorded 10/10/2002IEWED
LE AL COUNSEL
DESCHUTES COUNTY OFFICIAL RECORDS n
MARY SUE PENHOLLOW COUNTY CLERK �J
1102.1145
COMMISSIONERS' JOURNAL
10/10/2002 03:03:59 PM
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing Petty Cash Accounts
for Handling Minor Disbursements for the * RESOLUTION NO. 2002-097
Deschutes County Sheriff's Office La Pine &
Sisters Youth Diversion Services Programs.
WHEREAS, Deschutes County Sheriff's Office has a need for petty cash accounts for the La Pine and
Sisters Youth Diversion Services Programs for handling minor disbursements during the course of business, and
WHEREAS, ORS 294.465 provides that petty cash accounts for handling minor disbursements must be
established by resolution of the Board of County Commissioners; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a petty cash account for the handling of minor disbursements relating to the ordinary
course of business needs to be established for each of the Deschutes County Sheriff's Office La Pine & Sisters
Youth Diversion Services Programs.
Section 2. That $200.00 is the maximum amount authorized under this Resolution to be put in each
petty cash account for the La Pine and Sisters Youth Diversion Services Programs.
Section 3. That the object and purpose of these accounts is to pay miscellaneous disbursements relating
to the ordinary course of business.
Section 4. Depletions from these accounts may be replenished from the Materials and Services line
items of Fund 255.
Section 5. Expenditure of funds out of the petty cash accounts must be supported by a receipt or record
for the expenditure. An accounting of all such expenditures shall be maintained with the account records.
Section 6. No person shall expend or encumber, or authorize expenditure or encumbrance of funds from
these accounts in excess of the balance of the fund or for a purpose for which there is no appropriation or source
of reimbursement authorized at that time.
PAGE 1 of 2 — RESOLUTION NO. 2002-097 (10/9/02)
Section 7. The Finance Department will be responsible for the reconciliation of the accounts in
accordance with its policies and procedures.
DATED this 9th day of October, 2002.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, O GON
TOM DEWO , Chair
i fz
ATTEST: S R. LUKE, ssioner
Recording Secretary MI L M. Y, Com issioner
PAGE 2 OF 2 — RESOLUTION NO. 2002-097 (10/9/02)
Judi Hasse
From:
Jeanine Faria
Sent:
Wednesday, September 18, 2002 4:47 PM
To:
Judi Hasse
Subject:
FW:
Heads up!
You will be preparing resolutions to set up imprest accounts for the YES program. I think it's with the Sheriffs office but
I'm not really sure. Cheryl attending the meeting with Marty and Susan and may have some good input.
Jeanine
-----Original Message -----
From:
Susan Mayea Ross
Sent:
Wednesday, September 18, 2002 3:18 PM
To:
Marty Wynne
Cc:
Jeanine Faria
Subject:
Marty, as we discussed at the meeting with Mary from LaPine YES program, we will need to request an imprest cash
account be set up for the LaPine and Sisters YES programs. This would be two separate accounts of $200 each. Could
you please initiate the process to open these accounts. Thanks.
Susan Mayea Ross
Senior Management Analyst
541-383-6713