2002-1273-Minutes for Meeting October 28,2002 Recorded 10/29/2002DESCHUTES COUNTY OFFICIAL RECORDS ^ n
MARY SUE PENHOLLON, COUNTY CLERK CJ 2002.1173
COMMISSIONERS' JOURNAL
1111111111111111111111111111111 IUM/2002 04:41:39 PM
20020012733
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 28, 2002
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present was Mike Maier, County Administrator; Tammy Credicott, Property
Management; Laurie Craghead and Mark Amberg, Legal Counsel; Gary Smith,
Mental Health Department; Dan Peddycord, Health Department; Patty Olson
Lindsey, Commission on Children & Families; Tom Blust, Gary Judd and George
Kolb, Road Department; Ted Schassberger, Commissioners' Office; media
representative Mike Cronin of the Bulletin; and three other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
Chair DeWolf then indicated the Board would address item nos. 16 through 19.
2. Before the Board was Discussion of a Presentation and the Reading of a
Proclamation, Declaring November 2002 MEDIATION MONTH in
Deschutes County.
This item will be addressed at the Wednesday, October 30 Board meeting.
3. Before the Board was Discussion and Consideration of Chair Signature of
a Notice of Intent to Award Contract for the Knott Landfill Cell 3 Rock
Removal Project.
This item will be addressed at the Wednesday, October 30 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 1 of 11 Pages
4. Before the Board was Discussion and Consideration of Signature of Order
No. 2002-135, Surrendering Portions of NW 22nd Street and Maple Avenue
to the City of Redmond.
George Kolb explained this is part of the agreement with the City of Redmond
to annex properties and take over jurisdiction.
This item was placed on the Consent Agenda.
5. Before the Board was Discussion and Consideration of Signature of an
Acceptance of a Quitclaim Deed and a Dedication Deed of all Reserve
Strips Located in Wagon Trail North Subdivision, First Addition (Located
South of La Pine), as Public Right -of -Way.
George Kolb said this issue is a result of access issues in Klamath County.
When the developer, Brooks Resources Corporation, put these one foot by
sixty -foot reserve strips in place, it was because the subdivision wanted these to
control the development of adjacent property. When the subdivision was
approved, this land was supposed to be dedicated to the County; however,
Brooks Resources is still shown as the owner. The County needs to accept the
quitclaim deed from Brooks Resources; then the County will dedicate it as
public right of way.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was Discussion and Consideration of Signature of Order
No. 2002-139, Establishing a Designated Speed Zone of 35 m.p.h. on Pine
Forest Drive (La Pine Area).
Gary Judd stated that this would encompass the entire length of Pine Forest
Drive. It is a paved road under a delegated authority. The Sheriff's Office
really in favor of this, and most residents are also in favor.
This item will be addressed at the Wednesday, October 30 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 2 of 11 Pages
7. Before the Board was Discussion and Consideration of Signature of a
Personal Services Contract between Deschutes County and Cascade
Animal Emergency Center, LLC, Regarding the Provision of Emergency
Veterinary Services to Injured Stray Animals.
This item was removed from the agenda until a later date.
8. Before the Board was Discussion and Consideration of Signature of an
Amendment to the 2002-03 "Together for Children" Contract between
Deschutes County and the Crook Deschutes Education Service District, to
Include second Quarter Funding from the State.
Patty Olson Lindsey explained that this amends the fiscal year 2002-03 contract
to include the second quarter of funding.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
9. Before the Board was Discussion and Consideration of Signature of an
Amendment to the 2002-03 "Ready Set Go" Contract between Deschutes
County and the Crook Deschutes Education Service District, to Include
Specific Reimbursement Dollars and Requiring an Extended Work Plan.
Ms. Lindsey said this involves federal Medicaid reimbursement dollars.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
10. Before the Board was Discussion and Consideration of Signature of Grant
Revision No. 2 from the Oregon Department of Human Services, Providing
Additional Funding for Various Programs (WIC, Tobacco Prevention,
STARS, and Adult Immunizations).
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 3 of 11 Pages
Dan Peddycord stated that this is an increase of $53,162; some is for a part-time
WIC certifier, and a part-time adult immunization outreach certifier. Mike
Maier said that this doesn't need to go through the supplemental budget as it
involves a grant.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
11. Before the Board was Discussion and Consideration of Signature of Grant
Revision No. 3 from the Oregon Department of Human Services, Providing
Additional Funding for Various Programs (WIC, and a Youth Media Walk
to School Campaign).
Mr. Peddycord said this involves $6,835 additional funds, with no new
expenditures. The Youth Walk is a one-time campaign.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
12. Before the Board was Discussion and Consideration of Signature of Grant
Revision No. 4 from the Oregon Department of Human Services, Providing
Additional Funding for Various Programs (Breast and Cervical Cancer
Case Management and Oregon Mothers Care Program).
Dan Peddycord explained this is a $27,500 increase in funding, with no new
FTE's. The positions are already budgeted. These are March of Dimes pass-
through dollars, with no additional expenses.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 4 of 11 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
13. Before the Board was Discussion and Consideration of Signature of a
Nurse Affiliation Agreement for Three Years, between Deschutes County
and the George Washington University Medical Center, regarding
Assigning Nurse Practitioner Students to the Deschutes County Health
Department.
Mr. Peddycord said that this involves Health Start and family planning
programs. It is a clinical affiliation agreement, showing a clear segregation of
employment. The student hasn't started yet.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
14. Before the Board was Discussion and Consideration of Signature of an
Educational Services Agreement between Cascade Health Services, Inc.,
the Deschutes County Health Department and OHSU Medical, regarding
the Healthcare Interpreter Training Program.
Dan Peddycord states that this is an interesting collaboration, with different
entities providing instructors, curriculum, and the site. Medical interpreters
come in to receive training; and in the future they have to be certified by the
State. This training program is the first in the state, and the Deschutes County
site is the first one. There is no cost to the County.
Commissioner DeWolf asked why the document is just now being presented for
signature, when one individual was already here in August. Mr. Peddycord
responded that this person was just involved in a preliminary investigation. The
contract was received some time ago, but County Legal Counsel indicated some
changes needed to be made. The other entities just now returned the document
to the County.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 5 of 1 I Pages
LUKE:
Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
15. Before the Board was Discussion and Consideration of Signature of
Agreements with Cascade Health System, St. Charles Medical Center
Foundation and East Cascade Women's Group, regarding the
HealthyStart Prenatal Program.
Dan Peddycord said that there are three agreements. One outlines the services,
the second is a personal services contract for a nurse practitioner, and the third
is a memorandum of agreement. These are consistent with what has been done
in the past, and allows for continuation of the program for the next three years.
It was now in its 11 th year of operation.
LUKE:
Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
16. Before the Board was Discussion and Consideration of Signature of a
Renewal of a Grant Agreement between Deschutes County and Oregon
Treatment Network (OTN) for the Provision of Detoxification Services.
Gary Smith said this agreement is for detox services, using beer and wine tax
dollars. Commissioner Luke asked why the contracts are so late in getting
presented, when they were due on July 1. Mr. Smith replied that they have
about forty contracts a year, and with changes in staffing, some of them
dropped through the cracks. Chair DeWolf said that a meeting has been set up
to handle this process and make sure it doesn't happen in the future.
LUKE: Move approval.
DEWOLF: Second.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 6 of 11 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
17. Before the Board was Discussion and Consideration of Signature of an
Amendment to a Contract between Deschutes County and the Accountable
Behavioral Health Alliance (ABHA), Increasing the Daily Fee Paid to the
County for Crisis/Respite/Sub-Acute Services.
Gary Smith said they have negotiated a fee increase for Park Place, from $220
to $320 per day. Mark Amberg added that this increases the money the County
is getting, and he is working with Mental Health to determine how these types
of documents should be approved. It is effective on October 15, or upon the
date of signature.
Mike Maier pointed out that if there are five clients at $100 per day, the County
is losing $500 per day.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
18. Before the Board was Discussion and Consideration of Approval of a
Recommendation Regarding Allocation of ABHA One-time Only Funds.
Chair DeWolf asked if this is a part of the supplemental budget. Gary Smith
said he conferred with Finance to discuss this, and it was reviewed by the
Advisory Board earlier in the month and unanimously approved by fourteen
members.
Mike Maier stated that he thinks the County is okay with it. He added that at a
meeting with St. Charles, discussions took place regarding possible cuts by the
state. Robin Henderson assured him at that meeting that regardless of potential
funding cuts, this project would not be subject to any of those reductions and it
does not depend upon state money. It is possible that St. Charles will cover it.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 7 of 11 Pages
Mark Amberg explained that he is in the process of drafting an operations
agreement for the Crisis Resolution Center that will spell this out. It needs to be
addressed quickly because it is key to getting Ford Foundation funding and other
grant funds. Chair DeWolf stressed that it is imperative proper oversight occurs.
This item will be addressed at the Wednesday, October 30 Board meeting.
19. Before the Board was Discussion and Consideration of Signature of a
Contract between Deschutes County and Bend Guest Home, for Client 24 -
Hour Residential Care.
Mr. Smith explained that this covers payment for one client who has been
referred to this second provider. There is no difference in the cost.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
20. Before the Board was Discussion and Consideration of Signature of a
Contract between Deschutes County and Pfeifer & Associates, Inc., for
Chemical Dependency Treatment Services.
This item was removed from the agenda until a later date.
21. Before the Board was Discussion and Consideration of Signature of an
Amendment to a Professional Services Contract between Deschutes County
and the Oregon Department of Human Services, Extending the Contract
Expiration Date.
This item was removed from the agenda until a later date.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 8 of 11 Pages
22. Before the Board was Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County and Central
Oregon Regional Housing Authority (CORHA), Encouraging the
Development of Affordable Housing.
This item was removed from the agenda until a later date.
23. Before the Board was Discussion and Consideration of Signature of a
Personal Services Contract with Central Oregon Resources for Independent
Living (CORIL), Regarding the Provision of Independent Living Services.
This item was removed from the agenda until a later date.
24. Before the Board was Discussion and Consideration of Signature of a Letter
Appointing Jon Sholes to the Deschutes County Landmarks Commission.
This item will be addressed at the Wednesday, October 30 Board meeting.
25. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2002-098, Adopting a Supplemental Budget of the Deschutes
County Budget for Fiscal Year 2002-03, and Making Appropriations.
This item will be addressed at the Wednesday, October 30 Board meeting.
26. Before the Board was Discussion and Consideration of Signature of Order No.
2002-140, Prohibiting Motor Vehicle Parking on County -owned Property.
Tammy Credicott explained this involves a specific piece of property; Knott
Road at Rickard Road is the problem area. It now looks like a parking lot, with
five or six cards and a boat for sale parked there. According to Ken Jones,
County enforcement officer, in order to enforce it needs to be posted. He can't
ticket vehicles on public land without it being designated as prohibited. Staff at
the Road Department and others in the County have received calls from
citizens, complaining about this situation. Some vehicles are in the right of way
and can be towed. The Sheriff's Office might have taken action over the
weekend. Signs are ordered and can be posted when they are ready.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 9 of 11 Pages
Commissioner Daly asked if other locations are a problem. Ms. Credicott said
that there have been no complaints on any others. This particular one blocks
the line of sight of drivers, and there is also County liability involved.
Mike Maier suggested that a resolution be drafted to cover all County sites,
which would speed up the process in the event citations need to be given.
Chair DeWolf directed that this be placed on the Administrative Liaison
meeting next week, and that Mark Amberg attend.
This item will be addressed at the Wednesday, October 30 Board meeting.
27. Before the Board was Discussion and Consideration of Signature of a Lease
Renewal Agreement between Deschutes County and the Redmond Rod &
Gun Club.
Tammy Credicott stated that this lease is for three years, at the Club's request.
They originally wanted four or five years.
This item was placed on the Consent Agenda.
28. Before the Board was Discussion and Consideration of Signature of a One-
year Lease Agreement between Deschutes County and John Chrisley to
Relocate the Facility Currently Working out of the "Park Place"
Manufactured Home to Property Owned by Mr. Chrisley.
Tammy Credicott explained that this service would be moved to a rented
residential structure that meets all state and federal requirements. The clients
will be out of the present location by the end of next month.
This item was placed on the Consent Agenda.
29. Before the Board was Discussion and Consideration of Signature of a One-
year Lease Agreement between Deschutes County and B & S Logging,
relating to County -owned Property at 9th St. and Antler St., Redmond.
This item was removed from the agenda until a later date.
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 10 of 11 Pages
30. Before the Board was a Discussion of a Decision on File # DR -02-02, regarding
Sideyard Setbacks in a Forest Use Zone (Applicant. Dowell).
This item will be addressed at the Wednesday, October 30 Board meeting.
31. Before the Board was Discussion and Consideration of Signature of an
Acknowledgement that the Deschutes County Public Library District has
Resolved to Create its own Contract Review Board
Mike Maier explained that the County acts as a contract review board for other
entities unless the other entity wants to take on this responsibility for the
district. There is no liability to the County.
This item was placed on the Consent Agenda.
32. Before the Board was Discussion and Consideration of Additions to the
Agenda.
None were offered.
Being no further items brought before the Board, Chair Tom DeWolf adjourned
the meeting at 11:00 a.m.
DATED this 28th Day of October 2002 for the Deschutes County Board
of Commissioners.
Tom DeW If, Chair
2
nnis R. Luke, Cossioner
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, October 28, 2002
Page 11 of 11 Pages
