2002-1318-Resolution No. 2002-102 Recorded 11/15/2002REVIEWED
LEG OUNSEL
COUNTY OFFICIAL
MARYHSUE SPENHOLLOW, COUNTYRCLERKS CSI 2002-1316
COMMISSIONERS' JOURNAL 11/15/2002 02;40;12 PM
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20020013186
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2002-2003 * RESOLUTION NO. 2002-102
Deschutes County Budget and Directing Entries
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 305-0900-501.97-01 GIS Dedicated Fund,
Contingency $30,000
TO: 305-0900-419.34-25 GIS Dedicated Fund,
Temporary Help -Labor $30,000
DATED this 13th day of November, 2002.
ATTEST:
(-PznaA-"_L 5A:",
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2002-102 (11/13/02)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTYAOREGON
TOM D LF, Chair
DENNIS R. LUKE, Commissioner
MICHAEL M. DALY, Commissioner
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date:
Resolution No.
Line -item Description
Resources
Total Resources
Requirements:
GIS Dedicated Fund, Contingency
GIS Dedicated Fund, Temporary Help -Labor
Form No.
November 13, 2002
2002-102
Budget Prior
to this
Line -item Account Resolution Inc/(Dec)
305-0900-501.97-01
305-0900-419.34-25
199,481 (30,000)
- 30,000
Revised
169,481
30,000
Total Requirements 199,481 - 199,481
•
October 28, 2002
To: Marty Wynne, Finance Director
From: Dave Peterson, I.T. Director
Bob Haas, GIS Manager
RE: Request to transfer funds from GIS Fund Contingency
This is a request to transfer $30,000 from the GIS Fund Contingency (Account
305-0900-501.97-01) to GIS Temp Help -Labor (Account 305-0900-419.34-25).
The funds will be used to pay for the costs associated with the services of a
temporary GIS Specialist. The GIS Specialist will work exclusively on a project to
complete development of a GIS Street Centerline/Addressing file.
The GIS Street Centerline/Addressing Project has been in development for the
past several years and work remains in and around the Redmond area. Once
complete, the file will be used extensively by public safety agencies and by other
groups who have a need to geographically display address -based client
information. A detailed description of the project is attached. Please also be
advised that this project and the request for the use of GIS contingency funds
was reviewed and approved by the GIS Management Committee at its last
meeting.
Attachment: Street Centerline/Addressing Project — Completion Proposal
•
4
Street Centerline/Addressing Project
0 Completion Proposal
Objective
The objective of this proposal is to coordinate the completion of the street
centerline/addressing project and to turn the file over to public safety agencies for
long term maintenance.
Project Status
The Community Development Department has worked diligently over the past
several years on creating an accurate address ranged street centerline file.
Street centerline files are important files to a GIS program and are used
extensively by public safety agencies and by many other groups who wish to
geographically display address -based client information. In addition, street
centerline files are frequently used as source information for street atlases, as an
integral part of 911 Dispatch Operations, and in vehicle navigation systems.
During the past two years CDD has made substantial progress on the project and
its present status is as follows:
• Areas Completed: The Bend RFPD and La Pine Ambulance Service Area
have been completed. Western County Forest Service lands, the Sisters
area, and the Black Butte areas have also recently been competed.
Areas needing to be completed: The street centerline file is presently not
complete within the City of Redmond, for areas around the city largely within
the Redmond RFPD, and for eastern County BLM areas. In addition,
selected Jefferson and Crook county areas that are within the Deschutes 911
service territory need to be completed.
Recommended Strategy for Completing the Project
The Community Development Department presently cannot devote adequate
staff time to complete the street centerline/addressing project in a timely manner.
In light of this situation, several options have been explored for expediting work
on the project. Options considered included relying on interns, adding temporary
County staff, hiring temporary staff through a personnel agency, contracting the
work out to an individual through a services contract, or contracting the work out
to a consulting company.
After reviewing the options, the GIS Management Committee has recommended
that a temporary County employee be hired to perform the work. Specifically I.T.
would hire the individual for about a 6 -month period. The individual would be
recruited as a temporary GIS Specialist 1 without benefits. Total project costs
assuming full time work for a 6 -month period is approximately $23,000.
It is further recommended that work be performed on site using existing County
hardware and software. I.T./GIS has an intern workstation that is suitable for the
GIS activities. Bob Haas would facilitate hiring of the individual and handle all
personnel related activities. Melanie Moss, CDD, would provide project
supervision.
File: worddata/budget/Fund Transfer Request — Street Centerline File
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