2002-1332-Minutes for Meeting November 06,2002 Recorded 11/27/2002DESC
" SPENHOLLOWTYS
, COUNTY CLERK
MARYSUECJ 7447. 337
OI E S COMMISSIONERS ' JOURNAL 11/27/2002 08 ; 42 ; 56 AM
II i1 1it
II2 013327
❑ { Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 6, 2002
Today's meeting was held at La Pine High School.
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Susan Ross, Anna Johnson
and David Givans, Commissioners' Office; Mike Johnston, Tim Edwards, Laura
May -Smith and Mike Sundberg, Sheriffs Office; and George Kolb, Road
Department. Also in attendance were Rick Isham and Laurie Craghead, Legal
Counsel; George Read, Community Development; media representative Mike
Cronin of the Bulletin; and approximately thirty students and twenty other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
The meeting began with introductions of County representatives, followed by a
question and answer session with various groups of students. Questions from
others in the audience were also fielded.
Mike Johnston of the Sheriff's Office introduced Laura May -Smith and Mike
Sundberg. He said that while these new officers were assisting a stranded motorist
in the La Pine area recently, the motorist began suffering a heart attack. They were
able to provide emergency medical aid until an ambulance was able to reach them.
Commissioner Luke gave an overview of the various La Pine projects that are
currently underway or planned; these include the industrial park, the new
neighborhood, the sewer system, and the senior center.
Chair DeWolf explained the three functions of the Board of Commissioners.
These are policy making; administrative; and quasi-judicial, normally in regard to
land use issues.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 1 of 9 Pages
Commissioner Daly gave a brief overview of the Board's liaisons with various
County departments. He also said that he will be involved in an upcoming meeting
with Klamath County officials regarding mental health care issues that affect the
residents of both Klamath County and southern Deschutes County. He said that
many people believe that the health department would be involved in more issues
than the mental health department, but the opposite is true. There is a great need
for mental health services in most areas of the state.
He added that the County hopes to purchase the Midstate Electric building in La
Pine in order to expand some of the services provided to the La Pine area; the
departments that would be represented are Health, Mental Health, the Sheriff,
Community Development, Road, Parole & Probation, and Juvenile Community
Justice.
Chair DeWolf explained that cities provide road, sewer, water, planning, police
and ambulance services for citizens, while the County's scope of services is much
larger, as it includes health and mental health services, the jail, 9-1-1, document
recordings, the District Attorney, the courts and so on.
Commissioner Luke stated that any of the Commissioners or Department Heads
would be pleased to visit school classes on an individual basis.
A citizen complimented the various agencies on coordinating Halloween signage,
which helped to make it a safer holiday for everyone in the area.
A student asked the effect to the community of the passage of measures and the
failure of measures to pass. Chair DeWolf stated that the failure of the 9-1-1 levy
to pass could create a problem for everyone in the area. The 9-1-1 group went
from being a high -turnover department to one that is very stable, under the
guidance of Dave Malkin. This issue will need to go back before the voters in the
spring so that layoffs won't be necessary.
He added that the Central Oregon Community College bond measure also failed,
which will make it that much more difficult and more expensive for students to
attend.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 2 of 9 Pages
He also explained that if the 3% income tax charge does not pass next year, the
State's general fund will be smaller and there will likely be cuts to all state -funded
programs and to school districts. He added that the state allocates funding on a
per -student basis, which means that school districts receive the same amount for
each student regardless of the school.
At this point, several educators and the Commissioners discussed how the school
district uses its funding. It is typically up to the districts, but the districts give the
individual schools some discretion on how to use their funding.
Chair DeWolf said that it is important for students to be involved, as some day
they will be running the world.
At this point, Chair DeWolf opened the formal meeting.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Public Hearing and Consideration of Signature of
Various Agreements between the City of Bend, Deschutes County and the
State of Oregon regarding the Allocation and Distribution of Real Property.
Laurie Craghead said there are three agreements; these are:
• An intergovernmental agreement between the City of Bend, Deschutes
County and the State of Oregon Department of Transportation regarding the
Welcome Center and other properties.
• An addendum clarifying that the State will pay the insurance on the
Welcome Center while it is still owned by the City and County.
• An agreement allocating the actual properties and funds.
Commissioner Luke explained that the City and County are exchanging the
Welcome Center building with ODOT, since the Visitor's Center and the
Chamber of Commerce have relocated, and ODOT has facilities adjacent to the
building. In turn, ODOT is exchanging seven properties that they don't need for
future City or County projects. This is a win -win-win situation.
At this time, Chair DeWolf opened the public hearing.
Being no testimony offered, Chair DeWolf closed the public hearing.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2UU2
Page 3 of 9 Pages
LUKE: Move approval of the three agreements, subject to legal review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was a Public Hearing to Take Testimony on the
Submission of a Development Block Grant Application for the La Pine
Senior Center Construction Project and Other Projects.
Susan Ross explained that last year the State was funding $600,000 for these
types of projects; this year it was reduced to $300,000. It is likely in the future
that this type of grant funding will be reduced again, so this grant application
needs to be submitted before the end of the calendar year.
At this time, Chair DeWolf opened the public hearing.
At this time various citizens and representatives of La Pine groups, such as the
Chamber of Commerce, the La Pine Community Action Team, and the
Industrial Park, all indicated their strong support for his grant application.
Being no further testimony offered, Chair DeWolf closed the hearing.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was Consideration of Signature of an Intergovernmental
Agreement between the Central Oregon Intergovernmental Council
(COIL) and Deschutes County for Medical Ride Brokerage Development.
It was explained that this an agreement for COIC to develop a program that
would provide centralized transportation for medical calls. This coordination of
calls would be more cost-effective and efficient. (Ms. Ross provided a sketch
showing the structure of the agreements between agencies; a copy is attached
as Exhibit A)
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 4 of 9 Pages
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
5. Before the Board was Consideration of Signature of Letters Appointing the
Following Individuals tot he Newly Formed Deschutes County Audit
Committee. County Personnel: Dennis Luke, Commissioner; Les Stiles,
Sheriff; and George Read, Community Development; and Citizen
Representatives: Lauri Miller, Eagle Crest Resort, and Barry Jordan,
Bank of the Cascades.
David Givans explained the function of the committee, and that it reports to the
County Administrator. Its focus is internal control systems. Chair DeWolf
added that this is just one more step to deter possible future theft and problems.
Commissioner Luke said that this position had already been added before the
problems with the former Sheriff; and it does not take the place of regularly
scheduled outside audits, although the committee will review the results of the
outside audits.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was a Decision regarding the Purchase of Property for
the Future Expansion of County Facilities.
Chair DeWolf indicated this item has been delayed.
Before the Board was Consideration of Approval of the Consent Agenda.
LUKE: Move approval.
DEWOLF: Second.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 5 of 9 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Consent Ap-enda Items:
7. Signature of an Agreement between the Deschutes County Sheriff s Office and
the Deschutes National Forest, Continuing the Financial Plan regarding Forest
Work Crews.
8. Signature of Order No. 2002-141, Assigning the Name of Rocking Horse Court
to an Unnamed Access Road off Rocking Horse Road, Bend.
9. Signature of Order No. 2002-142, Assigning the Name of Chasing Cattle Lane
to an Unnamed Access Road off Deschutes Market Road, Bend.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT.
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District, in the Amount of
$924.89.
LUKE: Move approval, subject to review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT.
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District, in the
Amount of $420.00.
LUKE: Move approval, subject to review.
DEWOLF: Second.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 6 of 9 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS.
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Deschutes County, in the Amount of
$192099568.55.
LUKE: Move approval, subject to review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
13. Before the Board was Consideration of Signature of Order No. 202-144,
Transferring Cash among Various Funds, as Budgeted in the Deschutes
County Budget for Fiscal Year 2002-03.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
14. Before the Board was Consideration of Additions to the Agenda.
A. Before the Board was Consideration of Signature of Resolution No. 2002-
110, Approving the Acquisition of a Right -of -Way for Road and Other
Construction Related to the Replacement of the Johnson Market Road
Bridge.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 7 of 9 Pages
B.
George Kolb said that this allows the Road Department to work with property
owners regarding the acquisition of a right-of-way of property near Tumalo
and Shevlin Park Road. Funding to replace this road has been received from
the State, due to the load rating limits of the current bridge.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Before the Board was Consideration of Approval of the Selection of an
Architect for Various County Projects.
Susan Ross explained interviews have been conducted to select an architect
for the construction and remodeling of various County buildings (not the main
County/State building). The projects would include the remodel of the
Justice/Court building, the remodel of the Administration Building for use by
the District Attorney's Office, the remodel of the Deschutes Services Building,
the remodel of the Midstate Electric building, and the construction of the
warehouse/building services/archives/information technologies building.
The interview committee consisted of Susan Ross, Tom DeWolf, Scott
Johnson, Mike Dugan, Ernie Mazarol and Dave Peterson; however, Mr.
Johnson and Mr. Dugan did not attend the interviews.
Ms. Ross said the list began with seven proposals, which were narrowed to
four. A unanimous decision was reached to offer the work to Steele and
Associates. Chair DeWolf said any of the four would have been acceptable,
as they all were very qualified.
LUKE: Move approval of an intent to award letter to go out to Steele and
Associates.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
Page 8 of 9 Pages
C. Before the Board was Consideration of the Adoption of Needs and Issues
Priorities for Deschutes County.
Susan Ross explained that after various meetings were conducted, the County
and the three cities have now ranked projects.
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Being no further items brought before the Board, Chair DeWolf adjourned the
meeting at 11:35 a.m.
DATED this 6th Day of November 2002 for the Deschutes County Board
of Commissioners.
Tom DeWolf, Chair
C, Z-,-- -
D anis R. Luke, Commissioner
ATTEST:
Mich el M. Daly, C ssioner
Ll
ecording Secretary
Minutes of Board of Commissioners' Meeting Wednesday, November 6, 2002
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