2002-1355-Minutes for Meeting December 02,2002 Recorded 12/5/2002DESCHUTES COUNTY OFFICIAL RECORDS
MARY SUE PENHOLLOW, COUNTY CLERK VAI Y
COMMISSIONERS' JOURNAL 12/05/2002 04;33;40 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 2, 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; David Givans and Ted
Schcrssberger, Commissioners' Office; Sue Brewster, Sheriff's Office; Greg
Can,;field, Mental Health Department; George Read and Kevin Harrison,
Community Development; Timm Schimke, Solid Waste Department; Dennis.
Morris, Road Department; Laurie Craghead, Legal Counsel; media representative
Barney Lerten of bend. com; and no other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of a
Cooperative Assistance Agreement between Deschutes County, the City of
Redmond, the City of Bend, Black Butte Ranch County Service District,
and Sunriver Service District, Whereby the Agencies Agree to Come to
Each Other's Aid when Requested, up to 72 Hours, at No Cost.
LUKE: Move approval.
DAILY: Second.
Minutes of Board of Commissioners' Work Session Monday, December 2, 2002
Page 1 of 6 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County and Black Butte
Ranch County Service District, with the County Providing Animal Control
Support.
Sue Brewster said the new Chief asked that this be formalized. Also, entering
into this contract will help to insure that the County won't be charged for
Humane Society fees.
Mike Maier said that the County has contracts with both of the Humane
Societies, and that it needs to be confirmed that Black Butte Ranch has opened
an account with both Humane Societies so that billing is properly handled.
LUKE: Move approval.
DALY: Second.
VOTE' LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Chair Signature
of a Notice of Intent to Award a Contract for the Purchase of a New
Elevated Scraper.
Timm Schimke explained that when this was being budgeted, this vendor was
called for an approximate price. $320,000 range was quoted. When he went
out on the street for bids, he found that not all parts were included. Both he and
the vendor made an error. The specifications were written so that other
providers could bid. This machine has a cushioned system, making it much
more comfortable to operate. This is an important part of the equipment, but
was left out of the specs so that the competition won't be kept out.
Minutes of Board of Commissioners' Work Session Monday, December 2, 2002
Page 2 of 6 Pages
Commissioner DeWolf asked if Solid Waste has enough money in his fund for
this. Mr. Schimke replied that he has all but $8,000 in this reserve fund, and
there will be no other items to come out of this fund. There is still money in the
regular contingency fund, and this type of thing doesn't affect the maintenance
contingency fund. Also, all or part of this purchase could be financed.
Mike Maier asked if the main reason we are purchasing this is because of
expanded use of the Knott Landfill. Mr. Schimke indicated that is the case, and
other equipment will need to be replaced in the near future. Maintenance is
getting cost -prohibitive for some of the older equipment.
Mike Daly said a company has come forward that may want to haul Deschutes
County's garbage away. Mr. Schimke said he doesn't think their plan is viable
at this point. Commissioner Daly indicated he wants the Board to have time to
review the information before purchasing this equipment.
LUKE: Move approval of notice to award.
DALY: I will vote against this until we have an opportunity to review the
information from this new company regarding hauling garbage
away. This discussion comes up later today.
DEWOLF: Why don't we do this on Wednesday.
5. Before the Board was a Discussion and Consideration of Signature of a
Contract between Deschutes County and Donald McFerran, MSN, for
Psychiatric Nurse Services.
Greg Canfield explained that both of these contracts are with psychiatric nurses.
Ms. Woosley's contract is for a continuation of services with a slight COLA
increase in her hourly rate, from $70 to $75 per hour. Mr. McFerran is at $80
per hour, as he brings a strong skill set, and was able to negotiate a higher rate.
He will provide services between four and eight hours a week.
Chair DeWolf asked if these expenses are budgeted. Mr. Canfield replied they
are, but with a slight increase over what was planned although it was factored
into the budget. He added that the form is new; he worked with Legal on
developing the document. This contract gives a little more assurance to the
County that these people are actually contractors. They do have their own
separate private practices.
Minutes of Board of Commissioners' Work Session Monday, December 2, 2002
Page 3 of 6 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of a
Contract between Deschutes County and Gayle Woosley, PMHNP, for
Psychiatric Nurse Services.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-147, Assigning the Name of Lowe Lane to an Unnamed
Access Road off Hunnell Road.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
8. Before the Board was a Discussion of a Public Hearing (scheduled for
Yvednesday. December 4; continued from Wednesday. November 27) and
Consideration of First Reading of Ordinance No. 2002-038, Text
Amendments to the Building Setback and Lot Coverage Requirements in
the La Pine Residential District.
This item will be addressed at the Wednesday, December 4 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, December 2, 2002
Page 4 of 6 Pages
9. Before the Board was a Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County and COIC
(Central Oregon Intergovernmental Council) for Grant Management related
to the Crisis Resolution Center.
This item will be addressed at the Wednesday, December 4 Board meeting.
10. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-148, Authorizing the Refund of Taxes in the Amount of
$8,469.09.
This item will be placed on the Consent Agenda for the Board meeting of
YYednesday, December 4.
11. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-143, Authorizing the Refund of Taxes in the Amount of
$3,051.98.
This item will be placed on the Consent Agenda for the Board meeting of
Yvednesday, December 4.
12. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Linda Callaway to the Board of Special Road District
No. 8, through December 31, 2005.
This item will be placed on the Consent Agenda for the Board meeting of
Wednesday, December 4.
13. Before the Board was a Discussion and Consideration of Signature of a
Letter Reappointing Mike Hollern to the Board of Directors of the
Deschutes Resources Conservancy (DRC), through February 2006.
This item will be placed on the Consent Agenda for the Board meeting of
Wednesday, December 4.
Minutes of Board of Commissioners' Work Session Monday, December 2, 2002
Page 5 of 6 Pages
14. Before the Board was a Discussion and Consideration of Signature of a
Letter Reappointing Jeff Cassidy to the Board of Four Rivers Vector
Control District, through June 30, 2006.
This item will be placed on the Consent Agenda for the Board meeting of
YFednesday, December 4.
15. Before the Board was Consideration of Additions to the Agenda.
Plone were offered.
Being no further items brought before the Board, the meeting adjourned at
10: 35 a.m.
DATED this 2°a Day of December 2002 for the Deschutes County Board
of Commissioners.
Tom DeWolf, elq
Dennis R. Luke, Commissioner
ATTEST:
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Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, December 2, 2002
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