2002-1382-Resolution No. 2002-107 Recorded 12/17/20024REVWED
LNSEL
COUNTY OFFICIAL
MARYHSUE SPENHOLLOW, COUNTYRCLERKS 1�d ZVQ�-1381
COMMISSIONERS' JOURNAL 1Z/17/2002 12;08;48 PM
V111JI[I S338 2
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing an Imprest
Checking Account for Handling
Miscellaneous Disbursements for Deschutes
County Mental Health Department & Reducing the
Imprest Checking Account Already Established in
Resolution No. 2002-015 to be Solely Owned by the
Health Department.
* RESOLUTION NO. 2002-107
WHEREAS, the Deschutes County Mental Health Department has a need for their own imprest
checking account for handling miscellaneous disbursements to accommodate client needs that must be met in a
more timely manner than the regular course of business allows, and
WHEREAS, Resolution No. 2002-015 established a Health/Mental Health Imprest Checking Account in
the amount of $2,000.00, and
WHEREAS, ORS 294.465 provides that imprest cash accounts for handling minor disbursements must
be established by resolution of the Board of County Commissioners; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That an imprest checking account for the handling of miscellaneous disbursements relating
to clients in crisis with immediate needs be established for the Deschutes County Mental Health Department.
Section 2. That $1,000.00 is the maximum amount authorized under this Resolution to be in this
imprest account.
Section 3. That the object and purpose of the account is to pay miscellaneous disbursements relating to
situations where a client in crisis has an immediate need for funds.
Section 4. Depletions from the account will be replenished from the Materials and Services line items
of Fund 275, based on receipts provided to the Finance Department.
Section 5. Expenditure of funds out of the imprest checking account must be supported by a receipt or
record for the expenditure. An accounting of all such expenditures shall be maintained with the account records.
Section 6. No person shall expend or encumber, or authorize expenditure or encumbrance of finds from
this account in excess of the balance of the fund or for a purpose for which there is no appropriation or source of
reimbursement authorized at that time.
PAGE 1 OF 2 - RESOLUTION NO. 2002-107 (12/11/02)
Section 7. The Finance Department will be responsible for the reconciliation of the account in
accordance with its policies and procedures.
Section 8. The Checking Account established under Resolution No. 2002-015 be solely the Health
Department's imprest checking account, and the maximum amount authorized be reduced to $1,000.00.
Dated this 1 l th day of December, 2002.
ATTEST:
Recording Secretary
BOARD OF COUNTY COMMISSIONERS FOR
DESCHUTESXOUNTY, OREGON
TOM DEW F, Chair
DENNIS R. LUKE, Commissioner
PAGE 2 OF 2 - RESOLUTION NO. 2002-107 (12/11./02)
Judi Hasse
From: Teri Maerki
Sent: Thursday, December 05, 2002 10:07 AM
To: Judi Hasse
Subject: FW: Several items
I spoke with Greg regarding the maximum amount for the new checking account and we agreed that $1,000 would be
sufficient. I also let Marty know about this change at our weekly meeting.
Thanks for your help!
Teri Maerki, Financial/Budget Analyst
Deschutes County Finance Department
1340 NW Wall Street
Bend, OR 97701
Phone (541) 388-6536
FAX (541) 330-5525
terim@deschutes.org
11-1
Teri Maerki.vcf
-----Original Message -----
From: Marty Wynne
Sent: Tuesday, November 12, 2002 2:17 PM
To: Teri Maerki
Subject: FW: Several items
Hi Teri,
F.Y.I. - let's discuss. Thanks
Marty
-----Original Message -----
From: Greg Canfield
Sent: Tuesday, November 12, 2002 2:16 PM
To: Marty Wynne
Cc: Nita Roberts; Tammie Walker
Subject: Several items
Hi Marty, hope all is going well. I am resending a couple of requests I made of you on 10/10/02. 1 have not heard back so
I was hoping you could give me a status update. Thank you Marty,
Original message
Next, I would like to obtain the necessary authorization to establish 2 new petty cash accounts, one for $100 and the other
for $50. These would be at 2 of our satellite locations, a very good case has been presented to me justifying the need for
the establishment of each of these funds.
Next, I would like to take the necessary steps to close our existing checking account that we share with the Health Dept,
there is no longer any more reason for us to share an account with Health than there is any other Dept of the County
(linked to time when the 2 dept's were going to merge I believe). Simultaneously I would like to open a new checking
account just for the Mental Health dept primarily for our somewhat large (up to $2,000) emergency type disbursements for
customers crisis situations. Please let me know if you have any questions. Thank you Marty,
Greg Canfield
Business Manager
Deschutes County Mental Health
2577 NE Courtney Drive