2002-1387-Resolution No. 2002-109 Recorded 12/17/2002REVIEWED
LEGA COUNSEL
COUNTY OFFICIAL
MARYHSUE SPENHOLLOW, COUNTYRCLERKS
COMMISSIONERS' JOURNAL
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For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Ratifying the Establishment of an
Internal Service Fund Called the "Save the Horse" * RESOLUTION NO. 2002-109
Fund and Ratifying the Establishment of a Checking
Account For Accepting Public Donations for the
Save the Horses Fund.
WHEREAS, on or about December 3, 2002, the Deschutes County Sheriff's Office seized
approximately 126 horses as evidence in an alleged animal cruelty case; and
WHEREAS, those horses are in various stages of ill health, and some are pregnant, thus requiring
varying amounts of medical and other care as well as all of them needing basic care, feeding and shelter which
will result in a large expenditure by Deschutes County; and
WHEREAS, the expenditures is estimated to exceed the Deschutes County ("County") funds budgeted
and appropriated for such cases; and
WHEREAS, because the Sheriff's Office budget has insufficient funds to cover all the expenses related
to the horses, the Deschutes County Board of County Commissioners ("Board") desires to seek assistance from
the public for the funds to care for the horses and finds that the establishment of an internal fund called "Save
the Horses" is necessary to accept those public donations;
WHEREAS, ORS 294.470 allows municipal corporations to establish internal service funds by
ordinance or resolution; and
WHEREAS, the Board finds that the establishment of a checking account at a local bank is the most
efficient means for accepting and depositing the public donations; and
WHEREAS, the Board held a properly noticed public meeting on December 4, 2002 and voted to
establish a bank account at the Bank of the Cascades for the "Save the Horses" internal service fund and such a
vote must be ratified by resolution or ordinance; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The establishment of the County internal service funds called "Save the Horses" for
the care, feeding and shelter of the horses seized as evidence by the Sheriff's Office is hereby ratified.
Section 2. The Board approved the establishment of a checking account at the Bank of the
Cascades, Main Branch, account number 05047262, by the County Director of Finance for the deposit
of donations to and disbursement of funds from the Save the Horses funds is hereby ratified.
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SALEGAL\BOCC RESOLUTIONS\2002\RES, NO. 2002-109 [SAVE THE HORSE FUND]. DOC
Section 3. The intial payments for the care, feeding and sheltering of horses will come from
the Sheriff's Office budget.
Section 4. The Save the Horses funds will be used to supplement that account.
Section 5. Expenditure of funds out of this checking account must be supported by a receipt or
record for the expenditure. An accounting of all such expenditures shall be maintained with the
account records.
Section 6. No person shall expend or encumber, or authorize expenditure or encumbrance of
funds from this account in excess of the balance of the fund or for a purpose for which there is no
appropriation or source of reimbursement authorized at that time.
Section 7. Because the fund is for acceptance of public donations only, the fund need not be
replenished when all funds in the account are dispersed.
Section 8. The duration of the Save the Horses fund and the bank account shall be for one year
beginning December 4, 2002.
Section 9. The authorized signatories on the bank account shall be the County Administrator,
Michael Maier, the County Finance Director, Marty Wynne and the County Account Manager, Jeanine
Faria.
Section IO.The Finance Department will be responsible for the reconciliation of the account in
accordance with its policies and procedures.
DATED this 9th day of December, 2002.
ATTEST:
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Recording
Secretary
PAGE 2 of 2 - RESOLUTION NO. 2002-109-(12/12/02)
S:U.EGAUBOCC RESOLUTIONS\2002\RES. NO. 2002-109 [SAVE THE HORSE FUND].DOC
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
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