2003-79-Minutes for Meeting February 03,2003 Recorded 2/5/2003DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
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RECORDS
CLERK Q2443'19
0210512003 01:55:08 PM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 39 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tom DeWolf was out of the office. Also present were Laurie Craghead, Legal
Counsel; Tom Blust and Gary Judd, Road Department; Catherine Morrow,
Community Development Department; and Tammy Credicott, Property
Management. No media representatives or other citizens.
Chair Dennis Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-012, Initiating the Covina Road Local Improvement
District (located south of Sunriver).
Gary Judd explained that petitions were received regarding this gravel, County -
maintained road that extends between Lunar Drive and Solar Drive. The only
charge would be for paving, and it would run about $1,000 per property.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session monaay, reoruary -1, /-VV-1
Page 1 of 5 Pages
3. Before the Board was a Discussion and ConsiderationtoCreate Collar Drive Local
Order No. 2003-018, Declaring the Intentio
Improvement District, Setting a Public Hearing, and Authorizing Notice
(located in the Wagon Trail North Subdivision, La Pine).
Gary Judd explained that the engineer's report states that it is feasible to build
this road. The results of the formal mail poll indicates that 60% of the property
owners said "yes". This Order sets the hearing date for Wednesday, March 5.
Tom Blust added that the 60% is required by the County, as adopted by the
Board of Commissioners some years ago; however, State law only requires a
50% approval rate. The vote is nine versus six, and it is unlikely that any of the
property owners will change their minds.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
As a side note, Tom Blust told the Commissioners that the State has accepted the
joint appeal from the County and the City of Bend regarding the Knott Road speed
study. A meeting has been set in Salem on February 18.
4. Before the Board was a Discussion and Consideration of Signature of
Grant Documents for Funding the Deschutes County Historic Preservation
Program in the Amount of $22,000 from the Oregon State Historic
Preservation Office.
This will be on the agenda for Wednesday, February 12, as Legal Counsel had
some questions about the grant agreement that need to be clarified.
5. Before the Board was a Discussion and Consideration of Signature of a
Contract between Deschutes County and David Evans & Associates for
Surveying Property in La Pine as Part of a Land Exchange.
Minutes of Board of Commissioners' Work Session Monday, February 3, 2003
Page 2 of 5 Pages
Laurie Craghead said that David Evans made some suggestions regarding the
standard contract; some are good suggestions. Legal Counsel is reviewing the
language today, so the Board could move approval subject to legal review.
There is no change in amount of money. The funds are to come from the New
Neighborhood budget and the Baldwin -Herndon Trust, and there is also a
matching grant from the Central Oregon Investment Board.
DALY: Move approval, subject to legal review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of a Six-
month License Renewal for the Redmond High Desert Archery Club.
Tammy Credicott said that she met with a representative of the Club, Steve
Akins, last week; they would like to go from a license to a lease situation,
possibly for three years. The Club wants to enclose a small area with fencing to
protect their equipment and trailer. There is a tournament scheduled for
February 23 and another scheduled in April. The Club pays no rent on this
County -owned property, but the members have done a lot of cleanup that
benefited the area.
DALY: Move approval, subject to legal review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. Before the Board was a Discussion and Consideration of Approval of
Weekly Accounts Payable Vouchers for the 9-1-1 County Service District
in the Amount of $2,65.78.
DALY: Move approval, subject to review.
LUKE: Second.
Minutes of Board of Commissioners' Work Session Monday, February 3, 2003
Page 3 of 5 Pages
VOTE: DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
8. Before the Board was a Discussion and Consideration of Approval of
Weekly Accounts Payable Vouchers for the Extension/4-11 County Service
District in the Amount of $5,152.25; and Construction Fund in the Amount
of $55.00.
DALY: Move approval, subject to review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. Before the Board was a Discussion and Consideration of Approval of
Weekly Accounts Payable Vouchers for Deschutes County in the Amount
of $443,116.58.
DALY: Move approval, subject to review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
10. Before the Board were Additions to the Agenda.
None were offered.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 10:20 a.m.
Minutes of Board of Commissioners' Work Session Monday, February 3, 2003
Page 4 of 5 Pages
DATED this 3rd Day of February 2003 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke, Chair
Tom DeWolf, Commissioner
Minutes of Board of Commissioners' Work Session Monday, February 3, 2003
Page 5 of 5 Pages