2003-98-Ordinance No. 2003-009 Recorded 2/13/2003REVIEWED
c
LEGAL COUNSEL
REVIF-W) D
CODE REVIEW COMMITTEE
COUNTY OFFICIAL
NANCYUTES BLANKENSHIP, COUNTY CLERKOS
COMMISSIONERS' JOURNAL
1„„1„1 11111 all 02/13/2003 02;38;58 PM
2003-00008
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance Ratifying Amended
Intergovernmental Agreement Establishing the * ORDINANCE NO. 2003-009
Bend Metropolitan Planning Organization as an
Intergovernmental Entity and Declaring an
Emergency.
WHEREAS, on or about October 2, 2002, the Deschutes County Board of County Commissioners
(Board) adopted Ordinance 2002-034 ratifying an intergovernmental agreement (IGA) establishing the
Bend Metropolitan Planning Organization (BMPO) as an intergovernmental entity pursuant to ORS
190.010(5) and amending the Deschutes County Code (DCC) 2.60 to include the authorization for the
BMPO; and,
WHEREAS, since the adoption of Ordinance 2002-034, the IGA was amended to include provisions
required by the State of Oregon Department of Transportation ("ODOT")• and
WHEREAS, the Board signed the amended IGA and insufficient time existed for the Board to ratify the
revised IGA prior to the deadline for submitting the IGA to the Governor of the State of Oregon, and
WHEREAS, the IGA must now be ratified by the Board in accordance with ORS 190.085; now,
therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. The amended IGA, attached as Exhibit A and incorporated by reference, which describes
the powers, duties and functions of the BMPO, is hereby ratified.
PAGE 1 OF 2 - ORDINANCE NO. 2003-009 (02/12/2003)
Section 2. EMERGENCY. This Ordinance being necessary for the immediate preservation of the
public peace, health and safety, an emergency is declared to exist,and this Ordinance takes effect on its passage.
DATED this I Z tday of 52003
BOARD OF COUNTY COMMISSIONERS
YDESCHES COUNTY, OREGON
KE, Chair
TOM DEWOLF, Commissioner
"M.DALY,
issioner
Date of Is'Reading: J 61' day of Q 7, , 200-3
Date of 2"d Reading: �day of .�G�7 , 200
Record of Adoption Vote
Commissioner Yes No Abstained Excused
Tom DeWolf
Dennis R. Luke
Michael M. Daly
Effective date: I? day of?-�ao - 2013.
ATTEST:
Recording Secretary
PAGE 2 OF 2 - ORDINANCE NO. 2003-009 (02/12/2003)
EXHIBIT A
Amended Intergovernmental Agreement
Establishing the Bend Metropolitan Planning Organization
DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
2003000001
December 4, 2002
RECORDS
CLERK W Lvvow1
01/02/2003 09:28:27 AM
INTERGOVERNMENTAL AGREEMENT
ESTABLISHMENT OF THE BEND METROPOLITAN PLANNING ORGANIZATION
This agreement is made and entered into by and between the CITY OF BEND ("City"),
DESCHUTES COUNTY ("County"), and the STATE OF OREGON, acting by and through its.
Department of Transportation, ("ODOT").
1. Introduction
Based on the results of the US 2000 Census, the Bend Urbanized Area has exceeded 50,000 in
population. Federal regulations (29CFR part 450) requires that an MPO be designated for the area
to conduct a continuing, cooperative and comprehensive transportation planning process that
results in plans and programs that consider all transportation modes and supports metropolitan
community development and social goals. 29CFR part 450 also allows ODOT to be a voting
member of any policy boards created under the rules of 29CFR part 450. The plans and programs
shall lead to the development and operation of an integrated, intermodal transportation system that
facilitates the efficient, economic movement of people and freight.
ORS 190.110 and 283.110, allow state agencies to enter into cooperative agreements with units of
local government or other state agencies for the performance of any or all functions and activities
that a party to the agreement, its officers, or agents have the authority to perform.
ORS 190.010 allows units of local government to join together to form intergovernmental entities,
and enter into cooperative agreements for the performance of any or all functions and activities that
a party to the agreement, its officers, or agents have the authority to perform.
Pursuant to these statutes and regulations, an intergovernmental entity is hereby created by City
and County by way of this agreement, to be called the Bend Metropolitan Planning Organization
("BMPO") located at 710 NW Wall Street, Bend, Oregon 97701. This agreement shall be governed
and construed in accordance with the laws of the State of Oregon.
2. Purpose
2.3 The purpose of the BMPO is to carry out planning, coordination and integration of
activities necessary to maintain a comprehensive, cooperative, and continuing multi -
agency transportation planning program; and further, as specified by the Policy Board
of the BMPO, carry out other related specific tasks including implementation thereof.
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2.2 The BMPO shall establish a setting in which to undertake effective decision-making
processes regarding transportation in the metropolitan area of Bend; evaluate
transportation alternatives that are realistic and scaled to address the needs of the
metropolitan area; develop and maintain a long range transportation plan for the
metropolitan area which covers a 20 year planning horizon; and develop a
Transportation Improvement Program ("TIP") to establish how transportation funding
will be used for regional transportation purposes to address the modernization,
operation and maintenance of transportation facilities and services needs within the
BMPO.
2.3 The BMPO shall promote public participation in the decision making process through
public meetings. The BMPO shall exercise leadership and initiative in planning and
assisting development of efficient, integrated transportation system facilities and
services in the Bend metropolitan area.
2.4 The area within the BMPO includes the urban area as defined by the 2000 U.S.
Census plus all area within the Urban Growth Boundary (UGB), and other additional
areas that may be annexed to accommodate expected growth and anticipated
development for the next twenty years. The areas included outside of the Urban
Growth Boundary can be described as Deschutes River Woods to the South, the
Woodside Ranch area, an area East of the UGB from Stevens Road to Hwy 20, an
area East of the UGB from Neff to Butler Market Road, the Bend Pine nursery area, an
area along Hwy 97 North of the UGB and the area located Northeast of the UGB that
the City is considering annexing. Based upon the 2000 Census, this area qualifies as
a U.S. Census Designated Urban Area.
3. Governing Body of BMPO
3.1 Policy Board The Policy Board of BMPO shall consist of representatives appointed by
the governing body of each party to this Intergovernmental Agreement based upon a
formula of one (1) representative per each 15,000 residents with a minimum of 1
representative for each agency. The three initial agencies represented on the Policy
Board are the three major transportation providers within the geographical boundaries
that form the BMPO. As future major transportation providers form, such as a Transit
District, they shall be added to the Policy Board by way of amendment of this
agreement, and become a party hereto. The parties to this agreement and the
governmental entities making up the Policy Board, as it now exists at the present time
or in the future will be referred to throughout this agreement as "Party" or "Parties."
Based on this formula, the representatives are as follows:
Jurisdiction Policy Board Members
City of Bend 3 (1 of whom is a City Council member appointed to COACT)
Deschutes County 1 (a County Commissioner appointed to COACT)
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Total 5
3.2 Appointment of each Policy Board member shall be for a period of one year. Each
member of the Policy Board shall hold office until the Party he or she represents
appoints a successor. Policy Board members may be re -appointed by the Party that
appointed that Policy Board member. A Policy Board member need not be a member
of the governing body of the Party that appointed the Policy Board member.
4. Policy Board Members. Terms of Office Officers and Meetings
4.1 The Policy Board of the BMPO shall elect the following officers at its first meeting of
the calendar year to serve for that year: Chair and Vice Chair. In the absence of the
Chair, or upon her/his inability to act or serve, the Vice Chair shall have the powers of
the Chair. The Chair and Vice Chair will serve without compensation and shall serve
for a period of one year, renewable.
4.2 The Policy Board shall be responsible for the management, supervision, policy and
direction of all programs, functions and activities established and operated under
BMPO. Also at the first meeting of each calendar year, the Policy Board shall
designate an Administrative Officer who shall account for the financial matters of
BMPO and handle other necessary administrative functions.
4.3 Any Policy Board member who has three (3) consecutively unexcused absences from
Policy Board meetings may be removed by the Party appointing such member.
4.4 A vacancy on the Policy Board shall be filled by the Party that appointed the member
who created the vacancy.
4.5 The Policy Board shall follow the Public Meeting Laws of Oregon.
The first meeting of the Policy Board shall be on the first Monday following the
effective date of approval of this agreement by all Parties. Thereafter, regular
meetings of the Policy Board shall be held at such time and place as determined by
the Policy Board. Special meetings of the Policy Board may be called by the Chair.
All Policy Board members are entitled to notice. No action may be taken unless all
Policy Board members are given notice. Notice of meetings may be given
telephonically or by other means of electronic communication.
4.6 BMPO business may not be conducted without a quorum of the Parties. A quorum
consists of representation by at least one Policy Board member from each of the
Parties making up the BMPO Policy Board. The Policy Board may meet
telephonically or by other means of electronic communication.
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Miscellaneous Contracts and Agreement
No. 20,395
4.7 Any conflict of interest must be stated prior to discussion of that particular agenda
item.
4.8 A consensus of all Parties will constitute passage. This means that a majority of the
three City representatives must support any given decision item, as well as each of the
other Parties.
4.9 The Administrative Officer shall provide a financial report at each monthly meeting and
an annual report at the August meeting for the previous fiscal year. The monthly
report shall include a list of expenditures the payment of which shall be approved by
the Policy Board, and the balance of all depository accounts.
4.10 The decision making process outlined in this IGA has been designed to be consistent
in structure with those of the City of Bend and Deschutes County.
5. Bylaws The Policy Board may adopt bylaws to establish procedures for management of the
BMPO, if the Policy Board finds that bylaws would be conducive towards the furtherance of
BMPO business.
6. Powers and Responsibilities of BMPO
6.1 The BMPO Policy Board is responsible for all actions, agreements, and functions to be
carried out by the Bend Metropolitan Planning Organization. To this end, the BMPO
may:
6.1.1 Serve in a review capacity to insure that all federal and state assisted
development projects are consistent with integrated regional transportation
plans and programs;
6.1.2 Accept contributions and grants-in-aid;
6.1.3 Contract with the Federal Government for planning assistance and other
transportation -related planning projects, products, and services;
6.1.4 Contract for the provision and receipt of planning or associated products or
services;
6.1.5 Administer grants, Planning Funds (Federal Highway Administration "FHWA"
funds) and Federal Transit Administration "FTA" funds;
6.1.6 Own property, facilities and equipment;
6.1.7 Incur debt, subject to Oregon Constitution Article II, Sections 9 and 10;?
6.1.8 Issue bonds;
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Miscellaneous Contracts and Agreement
No. 20,395
6.1.9 Maintain Financial records, supporting documentation for financial records and
records relating to procurement and management of contracts for
implementation of its work plan shall be kept in compliance with applicable state
and federal requirements;
6. 1.10 Take such other and further actions as are reasonably necessary to carry out its
responsibilities.
6.2 The BMPO is responsible for development of the following essential products:
6.2.1 Annual Unified Planning Work Program ("UPWP")/Budget;
6.2.2 Regional Transportation Plan;
6.2.3 Transportation Improvement Program (`TIP") the program that establishes a
blueprint for the use of transportation resources to meet the capital and
operating needs of the BMPO;
6.2.4 Annual Audit of BMPO activities; and
6.2.5 Other products deemed essential may be authorized by the Policy Board as
specified in the UPWP.
7. Technical Advisory Committee ("TAC")
7.1 The BMPO Policy Board identifies the need to create a standing committee to be
known as the BMPO Technical Advisory Committee (TAC). Membership of the TAC
includes governmental entities within the BMPO that are impacted by the decisions
and that have significant contributions to the BMPO, but do not necessarily need to be
Parties. The TAC is composed of technical and/or managerial staff representatives
from each of the participating governmental entities. In addition, there may be one or
more ex -officio non-voting representatives each from the Federal Highway
Administration (FHWA)and the Federal Transit Administration (FTA). Each ex -officio
non-voting member must be approved by the agency he/she represents.
7.2 As future major transportation providers form, such as a Transit District, they shall be
added to the TAC. In addition, a representative from any technical subcommittee or
advisory group that is formed shall have a seat on the TAC. Policy Board directive
may also add additional positions (as voting members or as ex -officio members) to the
TAC, such as a citizen representative, business representative, or freight stakeholder.
7.3 The TAC has authority and primary responsibility to conduct technical reviews and
analyses regarding all work activities of the UPWP, and any related issues as
specified by the BMPO Policy Board and to so advise the Policy Board on appropriate
actions to be taken. The TAC works closely with the BMPO staff, providing guidance
and direction for development of the annual UPWP and work activities defined therein.
Page 5
Miscellaneous Contracts and Agreement
No. 20,395
7.4 TAC Membership
7.4.1 Voting membership on the BMPO TAC shall be as follows:
City of Bend - Three (3) positions: (to be named by City Council)
Deschutes County - One (1) position (to be named by County Board of
Commissioners):
ODOT - One (1) position: Region 4 Coordinator or designee
Central Oregon Intergovernmental Council (COIC) - One (1) position: (to be
named by governing body)
Central Oregon Area Commission on Transportation (COACT) - One (1)
position: (to be named by governing body)
Central Oregon Community College (COCC) - One (1) position: (to be named
by governing body)
Commute Options - One (1) position: (to be named by governing body)
Deschutes County Bike/Pedestrian Advisory Committee - One (1) position: (to
be named by governing body)
Bend-Lapine School District - One (1) position: (to be named by governing
body)
7.4.2 Ex -Officio Members on the BMPO TAC shall be as follows:
Federal Highway Administration
Federal Transit Administration
Oregon Department of Land Conservation and Development
Oregon Department of Environmental Quality
The person in each of the positions under Section 7.4.2 may, by a written
statement to the Chairs of the Policy Board and the TAC, designate a regular
alternate. Non -regular alternates (i.e. for a particular meeting) must be
declared when the meeting is called to order.
7.4.3 Organization of management of the TAC shall be according to bylaws adopted
by the TAC and approved by the BMPO Policy Board.
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Miscellaneous Contracts and Agreement
No. 20,395
8. BMPO Finances
8.1 The fiscal year for the BMPO shall commence on July 1 of each year.
8.2 The BMPO shall have the power to receive funds from any public or private source
including, but not limited to, the federal, state and local governments, voluntary
associations, non-profit corporations, firms, partnerships, or person or any combination
thereof, bequests, donations, devices, grants and gifts of all kinds of property.
8.3 The BMPO Policy Board Chair shall call for an annual audit of the financial affairs of
the BMPO to be made by a certified public accountant selected by the members of the
BMPO Policy Board at the end of each federal fiscal year. The audit is a public record,
and shall be made available to all BMPO Parties.
9. Formation of Committees
9.1 The BMPO Policy Board, as deemed necessary, may create special BMPO
committees. A special committee may be either an ad hoc committee for a specific
work task or a standing committee for one or more work tasks. Any such special
committee will be responsible to the BMPO Policy Board.
9.2 At the direction of respectively the Chairs of the Policy Board and the TAC,
subcommittees may be formed to investigate a particular work task or issues relevant
to the BMPO.
9.3 The BMPO Policy Board shall define the duties, and authorize the power of all special
committees. Special committees shall comply with the Public Meeting Laws of Oregon.
Special committees with membership consisting entirely and exclusively of staff and
employees of a Party or Parties are considered not to be subject to public meetings
requirements.
9.4 The BMPO Policy Board and/or the TAC shall determine membership on a special
committee. The BMPO Policy Board and/or the TAC may appoint, at its discretion,
any individual it deems qualified to serve on a special committee.
BMPO Staff
10.1 The BMPO will remain a separate entity from the City and County, and from any Party,
with a separate budget, its own governing body and separate operating principles as
outlined in this IGA.
10.2 The BMPO may contract for support staff or hire staff as necessary, including legal
counsel. The BMPO staff consists of an Executive Director and supporting staff
personnel. The Executive Director of the BMPO shall report directly to and take
direction from the BMPO Policy Board. Supporting staff personnel shall report directly
to and take direction from the Executive Director.
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Miscellaneous Contracts and Agreement
No. 20,395
10.3 The BMPO Policy Board will be responsible for preparing a Request for Proposals for
staffing of the MPO. The Policy Board will also be responsible for developing the
evaluation criteria for the proposals, rating the proposals, selecting the successful
candidate, and awarding the contract. The RFP shall request, and the successful
proposal must include, a description of how autonomy will be retained, including
descriptions of where the agency will be housed, who will staff the agency, and
whether there will be any overlap with Parties regarding employee responsibilities.
The RFP and selection process shall begin after the Policy Board is formed in January
2003 and shall be completed prior to the start of the BMPO's first fiscal year on July 1,
2003.
10.4 Parties may donate personnel to serve as staff to the BMPO, subject to the provisions
of Section 12.
11. No Joint and Several Liability
11.1 Parties are not jointly and severally liable with other Parties for any tort (as defined by
ORS 30.260(8)) committed by an elected or appointed official, employee or agent of
such Party acting in connection with this agreement, nor with the BMPO.
11.2 Nothing in this agreement shall be construed to increase tort liability that Party would
otherwise have under Oregon Law.
11.3 Obligations of BMPO arising from contract or quasi contract shall be the obligations of
BMPO alone, and Parties are not jointly and severally liable for such obligations,
unless one or more of the Parties agree, in writing, to individually guarantee
performance of a specific obligation.
12. Employment Liabilities. Each Party shall be responsible for any and all claims arising from its
respective employer/employee relationships with respect to any donated employee of the
Party during any time that the employee of the Party is working on BMPO matters. For the
purpose of this agreement, elected and appointed public officials are included in the
employer/employee relationship. Examples of the employer/employee relationship include
selection, termination, discipline, benefits and equal employment opportunity issues. Each
Party shall provide its own Workers' Compensation coverage as provided by law with respect
to any employee of the Party during any time that the employee of the Party is working on
BMPO matters.
13. Effectiveness, Duration. Termination and Withdrawal
13.1 This agreement and the formation of the BMPO shall be effective upon the adoption by
ordinance of this agreement by the City and County, and upon approval of this
agreement by the Oregon Transportation Commission for ODOT, and upon
designation of the BMPO by the Governor of Oregon.
13.2 This agreement shall be perpetual unless terminated by agreement of all Parties
hereto.
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Miscellaneous Contracts and Agreement
No. 20,395
IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their seals as of the
day and year hereinafter written.
On November 14, 2002, the Oregon Transportation Commission approved this agreement. At that
time, the Commission authorized the Deputy Director, Transportation Development Division to
execute this agreement.
The Oregon Transportation Commission on January 16, 2002, approved Delegation Order No. 2,
which authorizes the Director to approve and execute agreements for day-to-day operations when
the work is related to a project included in the Statewide Transportation Improvement Program or a
line item in the biennial budget approved by the Commission.
SIGNATURE PAGE TO FOLLOW
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Miscellaneous Contracts and Agreement
No. 20,395
On January 31, 2002, the Director of the Oregon Department of Transportation approved
Subdelegation Order 2, delegating day-to-day authority to the Deputy Directors, Division
Managers, Chief of Staff, Technical Services Manager/Chief Engineer, Branch and Regions
Managers for their respective Branch or Region, which includes authority to approve and
execute personal services contracts and intergovernmental agreements up to $75,000 when
the work is related to a project included in the Statewide Transportation Improvement
Program or in other system plans approved by the Oregon Transportation Commission, or in
a line item in the approved biennial budget.
STATE OF OREGON, by and through its
Department of Transportation
Reco men d roval
By:
Mark DeVoney, ODOT RegWh 4
Date ( a 1 g J O 2
Approved Legal Suffici cy
By:.,,.r..�
Assistant Attorney General
Date f 2 ll �j2.
Page 10
DESCHUTES COUNTY, by and through its
electeZofl Is
By:
Dennis Luke, County Commissioner
fl F
uI gTa I . �. ;� •
By: _ ��( v
Tom DeWolf, Cou Commissioner
Date e—LkS -E,0-0 z-,
CITY OF BEND, by and through its
elected officials
A a �_
Bill Friedman, Mayor
By:
Patty St -d1 City Recorder
Date uzc.,d.vL,, 9. 2W2, _
EX111bit A December 4, 2002
Governance and Structure of the
Bend Metropolitan Planning Organization
The following outlines the governance, structure, and membership composition of the Bend
Metropolitan Planning Organization (BMPO). The structure of the BMPO has been designed
by the BMPO Coordinating Committee according to federal requirements and
recommendations from ODOT.
Maintaining Autonomy
The structure of the BMPO has been designed so that it operates as a separate entity from any
of its member agencies and so that no single member agency dominates the organization's
decision-making processes. The Intergovernmental Agreement (IGA) explicitly states that the
BMPO will remain a separate entity from its member units with a separate budget, its own
governing body, and separate operating principles. The IGA also specifies that the Policy
Board will make all decisions by consensus of the participating agencies (or "parties°Y, and that
no decisions will be made without representation from at least one Policy Board member from
each of the parties.
Decision-Makinq
The decision-making process outlined in the IGA has been designed to foster consensus and
cooperation among member units. The BMPO's IGA specifies that no decisions shall be made
by the Policy Board without representation from all parties. In addition, all decisions by the
Board shall be made by consensus of all parties. Consensus of the parties refers to consensus
among the ODOT representative, the County representative, and at least two of the three Bend
representatives.
Governance
The BMPO Policy Board will fulfill the governance and policy-making function for the
organization. Representation on the Policy Board will be based on population. Each. local
jurisdiction will have one representative on the Policy Board for every 15,000 people that live
within the portion of its land use planning jurisdiction that falls within the BMPO boundary, with
a minimum of one representative per jurisdiction. (The City of Bend has approximately 55,000
people living within the portion of its land use planning jurisdiction that falls within the BMPO
boundary; Deschutes County has less than 10,000 people living within the portion of its land
use planning jurisdiction that falls within the BMPO boundary). ODOT will have one
representative on the Policy Board. As future major transportation providers form, such as a
Transit District, they will be added to the Policy Board as well.
Based on the above formula, the Policy Board will be structured as follows:
• 3 elected officials from the City of Bend (one of whom sits on the board of COACT)
• 1 elected official from Deschutes County (who sits on the board of COACT)
• 1 representative from ODOT (Region 4)
Exhibit A
December 4, 2002
Committee Structure
The BMPO will be assisted by a Technical Advisory Committee (TAC) which will advise BMPO
staff and the Policy Board in the preparation of transportation plans and programs. The TAC
will have authority and primary responsibility to conduct technical reviews and analysis
regarding all work activities of the BMPO and to advise the Board on appropriate actions to be
taken, working closely with BMPO staff, and providing guidance and direction in the
development of BMPO work products.
The TAC will be composed of technical and/or managerial staff representatives from each of
the parties. The TAC will also include representation from other agencies and organizations
that deal with transportation issues (such as education providers, regional government, state
government, and non-profit organizations), as well as agencies that have expertise in the areas
of economic development, land use, and environmental issues.
The TAC will be structured as follows:
Members
• City of Bend — three positions
• Deschutes County — one position
• ODOT (Region 4) — one position
• Central Oregon Intergovernmental Council — one position
• Central Oregon Area Commission on Transportation — one position
• Central Oregon Community College —one position
• Commute Options for Central Oregon — one position
• Deschutes Bicycle/Pedestrian Advisory Committee — one position
• Bend-LaPine School District — one position
Ex -officio members
• Federal Highway Administration
• Federal Transit Administration
• Oregon Department of Land Conservation and Development
• Oregon Department of Environmental Quality
As future major transportation providers form, such as a Transit District, they shall be added to
the TAC. In addition, a representative from any technical subcommittee or advisory group that
is formed shall have a seat on the TAC. Policy Board directive may also add additional
positions (as members or as ex -officio members) to the TAC, such as a citizen representative,
a business representative, a freight stakeholder, and/or citizen groups.
Technical Subcommittees
The Deschutes County Bicycle/Pedestrian Advisory Committee will function as a technical
subcommittee to the TAC, advising and reporting to the Committee on bicycle and pedestrian
issues in the MPO area. Due to staffing and budget constraints in the first year, no additional
technical subcommittees will be formed. After the first year of operation, the Policy Board will
determine if additional technical subcommittees are needed and if the resources exist to staff
these additional committees.
A diagram and a table representing the BMPO committee structure, a table representing the
required and optional stakeholders (prepared by ODOT), and a proposed committee structures
table (prepared by ODOT) are attached.
Exhibit A
December 4, 2002
Relationship with COACT
The BMPO Coordinating Committee has determined that coordinating and cooperating with
COACT will be a key component to effective transportation planning by the BMPO. Formal
links with COACT will be established through representation on the Policy Board and the TAC.
The BMPO IGA specifies that one of the elected officials representing the City of Bend on the
BMPO Policy Board, and the Deschutes County representative on the BMPO Policy Board,
shall also sit on the COACT Board. The Coordinating Committee has also resolved to request
that the COIC seat on the TAC be filled by the person serving as staff support to COACT. In
addition, the Coordinating Committee has resolved that the BMPO will keep COACT fully
informed about its activities (by providing COACT with all Policy Board and TAC meeting
agendas and minutes), will allow COACT to comment on key planning documents, and will
coordinate with COACT in the development of priority transportation projects for submission to
the STIP.
Boundaries
The boundaries of the BMPO have been determined by consensus by the members of the
Coordinating Committee. The area within the BMPO includes the urbanized area as defined by
the 2000 US census, all of the area within the Urban Growth Boundary (UGB), the area north of
town that the City intends to annex, and areas along the eastern edge of the UGB. In' addition
to the urbanized area, the BMPO encompass the land that will be available for development
over the next 20 years, as well as some areas along the eastern edge of the UBG that have
been included in order to smooth the boundary.
Staffing
The BMPO staff will consist of an Executive Director and supporting staff personnel. In the first
year of operation, the BMPO will plan for 1.5 FTEs. Based on examination of other MPOs of
similar size, this appears to be the minimum number of staff needed to operate the MPO and to
complete the required planning products. The IGA specifies that the BMPO may contract for
staff services and parties to the IGA may donate personnel to serve as staff to the BMPO.
BMPO personnel policies will be outlined in the bylaws adopted by the BMPO Policy Board.
Adoption Process for Transportation Planning Products
The BMPO Coordinating Committee designed the adoption process for transportation planning
products to be consistent with member agencies' processes for adopting key work products.
The process involves the following: staff prepares a document, the TAC reviews the draft and
provides comments, the Policy Board reviews the document and provides comments, and the
Policy Board holds a hearing to receive public comment. The document is then sent to the
FHWA, the FTA, and ODOT for review and comments, before being adopted by the BMPO
Policy Board. After each review and comment period, staff will revise the document where
appropriate and necessary.
This process is consistent with the practices of both the City of Bend and Deschutes County,
and offers opportunities for individuals and agencies that are involved with the BMPO, as well
as the public, to provide input into the development of key plans and other work products. This
process pertains to the development of Regional Transportation Plans, Transportation System
Plans, Long Range Transportation Plans, Transportation Improvement Programs, Title VI Civil
Rights Reviews, Unified Planning Work Programs, Budgets, Audits of BMPO Activities, and
other products authorized by the Policy Board and specified in the UPWPs.
A diagram representing the BMPO's adoption process for transportation planning products is
attached.
Exhibit A
December 4, 2002
Committee Structure Diagram for the
Bend Metropolitan Planning Organization
Technical Subcommittees other than the Bike/Ped Advisory Committee to be determined by the
Policy Board.
"* A Goods Movement Advisory Committee (GMAC) would include representatives of freight
carriers, airports, ports and also local businesses that ship and/or receive freight.
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Exhibit A
December 4, 2002
Bend Metropolitan Planning Organization
Adoption Process for Transportation Planning Documents
BMPO staff drafts
document
BMPO Technical Advisory
Committee reviews draft
document
III BMPO Policy Board reviews
document
BMPO Policy Board holds
public hearing on draft
document
FHWA & FTA & ODOT review
draft document
BMPO Policy Board adopts
document
The above process applies to the adoption by the BMPO of the following planning documents:
Regional Transportation Plan, Transportation System Plan, Long Range Transportation Plan,
Transportation Improvement Programs, Title VI Civil Rights Review, Unified Planning Work Program,
Budget, Audit of BMPO Activities, other products authorized by the Policy Board and specified in the
Unified Planning Work Program.
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