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2003-104-Minutes for Meeting January 27,2003 Recorded 2/13/2003DESCHUTES COUNTY OFFICIAL RECORDS yJ X003.104 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL OZ/13I2003 OZ;41;34 PM 111111111111111111111111111 1 2003-000104 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 27, 2003 Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly. Also present were County Administrator Mike Maier; Les Stiles, Sheriff; Rick Isham, Mark Amberg and Laurie Craghead, Legal Counsel; Steve Scott, the County's Real Estate Broker of Record; Neil Bryant, Attorney; and David Givans, Susan Ross, Bonnie Baker and Anna Johnson, Commissioners' Office. Commissioner Dennis Luke opened the meeting at 1: 05 p.m. 1. Discussion of Employee Safety and Welfare Issues. Commissioner Daly said that the Risk Management Department is working on a building safety needs assessment on all locations, but particularly the downtown campus area. A report will be forthcoming from Risk Management. He then explained that he would like to see a defibrillator unit in each County facility. Training is simple now, and can be handled by qualified staff from the Sheriff's Office. The units cost about $1,800 each. A discussion took place as to whether lottery grant funds can be used for this purpose. It was decided that perhaps Judith Ure can do some research into possible grants, such as the grant that provided units for various policing agencies in the area. Mike Maier said that if this is done, units should be provided for each location. He asked that Commissioner Daly come up with a total cost to the County of the units and employee training. Minutes of Administrative Liaison Page 1 of 5 Pages Monday, January 27, 2003 2. Discussion regarding Dog Board Control Board of Supervisors Issues. Mark Amberg explained that in normal years, there are no more than three or four dog hearings; however, there have been five in the past six weeks or so, and the volunteer members of the board are a little frustrated by the time they are spending on this. Usually the hearings are held after 5 p.m. due to work schedules, and sometimes last several hours. Mr. Amberg recommended that these volunteers be given some kind of stipend for their hard work, as this is allowed by ordinance. After some discussion, the Board decided that $20 per hearing attended, plus mileage, would be appropriate for each member. This is to be made retroactive to December 1, 2002. 3. Update of County Projects. Susan Ross asked if the County has any interest in keeping the old Bill's Electric building. It is about 4,000 square feet on a 5,000 square foot lot. It can be rented out for $1,500 per month, or could be sold for about $210,000. There is no parking available on the property. Mike Maier added that the Humane Society of Redmond and the Pot of Gold group looked at it, but it is too large for them and the lack of parking is a problem. Commissioner Luke suggested that it be sold and the funds be placed in the capital reserves fund for the Fairgrounds. Commissioners DeWolf and Luke instructed that it be sold; Commissioner Daly abstained from voting on this action. Steve Scott said that the Bend Trap Club is interested in 80 acres of County -owned property north of the landfill, across from the school. The Commissioners emphatically said "no" to this idea, but suggested that Crook County may be interested in having this facility located in the area west of Prineville, and that perhaps it could even be combined with the Redmond trap club group. Minutes of Administrative Liaison Monday, January 27, 2003 Page 2 of 5 Pages Steve Scott then indicated that in his opinion it is time to sell the Brosterhous Road property. Utilities are in the street, and the demand is there. Mike Maier said the funds are Road Department funds; he also recommended that it be sold. The value is approximately $350,000, and the disposition of the irrigation rights will need to be determined. Steve Scott advised that it should be listed to start at $369,000. All three Commissioners agreed it should be sold, and wish to see offers on it. Steve Scott then told the Board that the old fairgrounds property is scheduled to close escrow on February 21. He also advised the Board that the owner of the property adjacent to where the new warehouse will be placed wants about $100,000 more than the property is worth. He is still trying to work with the relatives of the owner in this regard. How the warehouse building is constructed depends on whether this property is going to be acquired. Les Stiles asked when the new South County facility would be ready. Susan Ross replied that it would be next spring if the Midstate building is purchased and remodeled. However, this depends upon the environmental review of that location. Within sixty days a decision should be reached as to whether the County will purchase that building or build a new facility in another La Pine location. 4. Discussion of Endangered Species Act (Bull Trout Listing). Commissioner Luke said that this could have a major effect on the County. Neil Bryant gave an overview of the issue, which could drastically effect the utilization of water in the Deschutes River and Metolius River basin. He is working on this issue for various agencies and groups, such as the City of Redmond, Avion Water, Roats Water, Central Oregon Irrigation District and others, and asked for permission to continue working on this situation for the County. Commissioners DeWolf and Daly gave their approval. Laurie Craghead said that Mr. Bryant's contract would need to be renewed to cover this. Minutes of Administrative Liaison Monday, January 27, 2003 Page 3 of 5 Pages 5. Update of Sisters Trail Project. Susan Ross said that there is a deadline of February 7 for the Community Action Team of Sisters' transportation enhancement grant. CATS has indicated that they will provide the maintenance and management of the trail. The Sisters School District wants the trail but won't sponsor it. Mike Maier explained that there are too many liability and responsibility questions, and the request is too much "last minute" for the County to be comfortable in making a decision. He suggested that this be delayed until next year when the information and plans are more complete. 6. Update on Vector Control Evaluation Program. The Board indicated it should take care of the County areas, and the cities should be responsible for their urban growth boundary areas. Payment will need to be made through Four Rivers Vector Control District. Dan Peddycord is drafting a letter to be sent to the cities explaining the program and breaking out the respective costs per agency. A deadline for a decision was set at February 14. 7. Update regarding Federal Lobbying Efforts. Commissioner DeWolf said he gave a packet of information to the other Commissioners that includes requests from various departments on what specific federal funding they would like to pursue. He indicated that he would like to have one of the lobbyist representatives attend a meeting at the County to speak to the department heads who are interested. There are deadlines in March for this year's appropriations, so the timing is critical. It was decided that a representative would be asked to attend a meeting scheduled immediately after the regular Board/Department Heads meeting in February. 8. Discussion of an AOC Conference Call regarding the Proposed State Tourism Tax. Commissioner Luke said he is not interested in doing this; Commissioner DeWolf concurred. Commissioner Daly indicated that Senator Clarno and the legislature support this tax, and that he will take part in the conference call to learn more. Minutes of Administrative Liaison Monday, January 27, 2003 Page 4 of 5 Pages 9. Update on Bend Senior Center Loan. The group was reminded that the County paid for the original senior center in Bend, and a loan of $208,000 was forgiven at that time. A decision will need to be made by the Board in March regarding how to handle the current loan situation, as that is when the loan on the new building is due. All indications are that Senior Center representatives will not have the funds to do so. 10. Other Items. Commissioner Daly asked if the other Commissioners were familiar with the Volcanic Rock Festival, which is planned for later in the year, with the profits going to COCAAN. They advised him that they were familiar with the event, but that there were some problems with these festivals in the past. However, it is the Sheriff's decision as to whether to allow the event to go forward. Susan Ross stated that the Family Access Network is in dire need of a copier, as they have to go across the street from their facility to make copies. She suggested that $4,000 come off of the top of a new allotment of lottery dollars to help them out. The Commissioners concurred. Being no further items brought before the group, the meeting adjourned at 2: 35 p. m. DATED this 27'h Day of January 2003 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair Tom DeWolf, Commissioner ATTEST: / Mich el M. Daly, Com issioner Recording Secretary Minutes of Administrative Liaison Monday, January 27, 2003 Page 5 of 5 Pages