2003-130-Minutes for Meeting February 18,2003 Recorded 2/26/2003DESCHUTES COUNTY OFFICIAL RECORDS Q 2003m130
NANCY BLANKENSHIP, COUNTY CLERK 1+�! i Y
COMMISSIONERS' JOURNAL 02/26/2003 04;30;03 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
TUESDAY, FEBRUARY 189 2003
Present were Commissioners Dennis R. Luke, Tom De Wolf, and Michael M. Daly.
Also present were Mike Maier, County Administrator; Tammy Credicott, Property
Management; Susan Ross, Anna Johnson and David Givans, Commissioners'
Office; and Rick Isham, Legal Counsel.
No media representatives or other citizens were in attendance.
The meeting was opened at 1: 30 p.m.
1. Discussion of Land Sales and Terms of Notes.
Tammy Credicott explained that the purchasers of the County property at 409
NE Greenwood Avenue have stated they would like to split off some of the
buildings involved in this sale, as the current uses and rents make it hard to
pencil. They will soon find it hard to make the payments, and would like the
County to refinance the note at a more favorable rate. The current rate is
around 8%.
The County typically charges 2% over prime for notes that it carries on
property sales; therefore, the rates on various notes are different. Because of
this, Ms. Credicott said that she contacted other counties to find out how they
handle notes. Almost all of them indicated they use a set rate, and they do not
refinance contracts due to the extra work and the fact they do not want to act
as banking institutions. This could be a real problem during the times that the
prime rate goes down.
Minutes of Administrative Liaison Tuesday, February 18, 2003
Page 1 of 5 Pages
Mike Maier stated that he recommends 3% over prime rate, and no
refinancing would be allowed. Susan Ross added that the La Pine industrial
park properties are at 9%. She recommended that the rate charged should be
consistent, unless separately negotiated by the Board. Commissioner Luke
stated that rates of land sales should be different than those on buildings.
Commissioner Luke observed that the building in question is not prime, that it
won't be particularly easy to sell, and that perhaps they should be given an
option of interest -only payments for six months. Rick Isham observed that the
payment is nearly all interest anyway. The group then discussed the
possibility of tolling the payments for a while.
Mr. Isham also said that separating the lots could cause some problems, as the
parking for the larger building is located on one of the other lots. Splitting up
the property may also negatively impact the grandfather uses of the buildings.
The Board agreed that they do not want to allow refinancing on any of the
notes the County holds. They further concurred that there should be no
special concessions on the Greenwood property.
2. Update on Other Properties.
Tammy Credicott presented a schedule of the plan for marketing the
Brosterhous Road property to the public.
She then explained that Bill's Electric should not be sold now, per Laurie
Craghead, due to a reversionary clause. Ms. Craghead will be reporting on
this to the Board in the near future.
Rick Isham then said that the County should not have to pay Bend Park & Rec
for an easement on the park, which has been requested. The County has given
the District at least 1,570 acres of land over the past twenty years. He also
suggested that the Eastgate land should also be kept as a future park.
Minutes of Administrative Liaison Tuesday, February 18, 2003
Page 2 of 5 Pages
3. Discussion regarding Federal Lobbying Efforts.
Commissioner DeWolf said that he has asked Ball Janik for a deal for the first
year of its federal lobbying services; they agreed to charge around $74,000.
He added that the County needs to move forward on this as soon as possible.
Some of the potential projects for federal funding would be a health center to
serve the greater La Pine area, and various road projects.
He added that some of the department heads have a strong interest in pursuing
these sources of funding, and that specialized expertise is needed. Also, this
type of funding may not have to flow through the State, which typically takes
a sizeable chunk of grant funds before the funds reach the County.
Commissioner Luke stated that he wants it to be clear that he feels this process
should not be run through too fast; and that it should be a part of the budget
process. Commissioner DeWolf replied that he has been working on this
since last July, but that it cannot be delayed any longer if there is going to be
any hope of getting funds during the next legislative period.
4. Discussion regarding Requests for Agenda Backup Information.
Rick Isham said that it would be a good idea to maintain this information
electronically; in that way it would be available to the media and the general
public through the County's website.
Commissioner Luke stated that the County's webmaster has indicated it could
be linked to the agenda. Commissioner DeWolf indicated that this could be
very helpful when the Commissioners are out of town, and would eliminate a
lot of paper copies.
Mr. Isham added that it needs to be clear that the documents are "draft"
documents. He also said that a PDF type of file is preferable because the
information contained in the document cannot easily be changed.
5. Update of La Pine Industrial Properties & Other Projects.
Susan Ross said that the La Pine Industrial Group hopes to sell enough
funding from the sale of the Newberry Park parcels to cover the development
of the next phase of the land. Mike Maier stated that LIGI should be subject
to a routine Moss Adams audit, the same as for other groups.
Minutes of Administrative Liaison Tuesday, February 18, 2003
Page 3 of 5 Pages
Rick Isham stated that the Midstate property environmental study is being
developed. Midstate is aware that the County cannot take on liability for past
uses. A cost estimate will be provided soon.
Susan Ross explained that she would like to see the County pursue a zone
change for the new County/State building and surrounding area, as there are
various zones involved. The proper zone change would simplify issues
related to the uses and types of roofing of the buildings.
6. Other Items.
A. Commissioner DeWolf said that sentencing of ex -Sheriff Greg Brown
was rescheduled to March 11. He asked who from the County would be
attending. Mike Maier replied that Sheriff Stiles will be going;
Commissioner DeWolf indicated that he may want to attend as well.
B. Commissioner DeWolf asked if a media piece could be submitted to the
Bulletin in regard to the new County/State building and other projects, in
response to questions from the public and media regarding the
construction of these projects during tough financial times.
C. Mike Maier said that he and Marty Wynne, Finance Director, would
develop a draft for the Board to review.
D. Commissioner Daly said he wanted the Board to be aware that a citizen
by the name of C. B. Foss has claimed that he noticed flaggers at a
jobsite in Terrebonne who he thinks were asleep on the job, inside a
truck. He then argued heatedly with the grader operator at the site. Mr.
Foss showed up at another jobsite to confront workers, and Road
Department personnel called the Sheriff. Commissioner Daly further
stated that Mark Amberg is working on this issue.
Being no further items brought before the group, the meeting adjourned at
2: S5 p. m.
Minutes of Administrative Liaison Tuesday, February 18, 2003
Page 4 of 5 Pages
DATED this 18th Day of February 2003 for the Deschutes County Board
of Commissioners.
Dennis R. Luke, hair
Tom DeWolf, Commissioner
111-Ow'1114,01., A�
ATTEST: Michael : Daly, ommissioner
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Recording Secretary
Minutes of Administrative Liaison Tuesday, February 18, 2003
Page 5 of 5 Pages