2003-156-Minutes for Meeting March 03,2003 Recorded 3/5/2003COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKDS CJ 1003'156
COMMISSIONERS' JOURNAL 03/0512003 O2:19:47 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 39 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tom De Wolf was out of the office. Also present were Mike Maier, County
Administrator; Tom Blust, George Kolb, Dan Sherwin and Gary Judd, Road
Department; Anna Johnson and Ted Schassberger, Commissioners; Office; Laurie
Craghead, Legal Counsel; George Read, Steve Jorgensen, Jon Skidmore and
Damian Syrnyk, Community Development Department; media representatives
Chris Barker of the Bulletin and Barney Lerten of bend.com; and no other citizens.
Chair Dennis Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion of the Reading (Scheduled
Wednesday, March S) of a Proclamation Declaring March 7, 2003 "Read to
Kids Day" in Deschutes County. �
This item will be addressed at the Wednesday, March S Board meeting.
3. Before the Board was a Discussion and Consideration of Signature of a
Letter of Support for Grant Applications relating to Federal Forest Title II
Funds for the Deschutes County Noxious Weed Abatement Program.
Minutes of Board of Commissioners' Work Session Monday, March 3, 2003
Page 1 of 6 Pages
Don Sherwin explained the letter supports applying for the two grants. $40,000
will be allocated towards continuing salary funding; and $2,000 will be
allocated towards continuing a cost-sharing program for Deschutes County.
Tom Blust said that there was originally an $80,000 grant covering two years of
the program. The funds now being applied for are for the 2004 fiscal year; the
existing funding runs through that October. This is the third round of the Title
II funding, and the grant application is due today.
Commissioner Daly asked if this is just for Deschutes County. Dan Sherwin
replied that Title II funding is for several counties, but this particular grant is
just for Deschutes County. They have weed specialists in the other two
counties as well.
DALY: Move signature.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
4. Before the Board was a Discussion of a Public Hearing, and Consideration
of Signature of Resolution No. 2003-0209 Declaring the County's Intent to
Issue Obligations to Reimburse the County for Certain Expenditures for
the Collar Drive Location Improvement District; and Resolution No. 2003-
021, Directing Procedures for the Improvements to be Made to Collar
Drive LID.
Gary Judd said that this is for the preliminary assessment. The area is located
approximately seven miles southwest of La Pine, on the Klamath County
border. One property owner has indicated he will be here to speak; however,
there was a 60% affirmative vote.
This item will be addressed at the Wednesday, March 5 Board meeting.
5. Before the Board was a Discussion and Consideration of Signature of
Letters Reappointing Len Mathisen of Bend and Bob Beal of Redmond to
the Deschutes River Mitigation and Enhancement Committee, through
February 28, 2005.
Minutes of Board of Commissioners' Work Session Monday, March s, l.uu.s
Page 2 of 6 Pages
Jon Skidmore gave a little history of the committee. He stated that both of
these individuals have served the committee well and wish to continue their
involvement.
DALY: Move signature of these letters of reappointment.
LUKE: Second.
VOTE: DALY:
LUKE:
Yes.
Chair votes yes.
6. Before the Board was Consideration of Signature of the Restrictive
Covenants Tied to Several Properties to be Purchased as Part of the
Transfer Development Credits Program.
Catherine Morrow explained that these need action today so that vouchers for
the checks can be handled as soon as possible.
Commissioner Daly asked why they are being paid for 1.5 times the regular
TDC amount. Ms. Morrow replied that these properties are eligible for 1.5
credits because they are located in a deer migration corridor. There is an
incentive to acquire TCD's in that area.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
7. Before the Board was a Discussion of a Public Hearing (Scheduled f
Wednesday, March S), and Consideration of Approval of Ordinances No.
2003-004, 2003-005 and 2003-006, Amending County Code in Regard to the
La Pine Regional Problem Solving Project.
Damian Syrnyk explained that this is in regard to the La Pine unincorporated
community and Wickiup Junction. (He referred to oversized maps at this time.)
Chair Luke stated that the County just got through doing an amendment for the
truck stop; he asked why Wickiup Junction doesn't have the same standards as
La Pine.
Minutes of Board of Commissioners' Work Session Monday, March 3, 2003
Page 3 of 6 Pages
Catherine Morrow replied that they are all part of the urban unincorporated area
of La Pine. However, Wickiup Junction has separate standards. When Wickiup
Junction was brought in, it kept its old standards. The amendment the Board
previously approved for the truck stop and for another property was just to
bring them into compliance to other urban unincorporated areas. There are still
some differences, left over from the past.
Chair Luke stated that they are now combined. He asked that if there are
differences, are they there because the County hasn't taken the time to make
them the same.
Ms. Morrow replied that it hasn't been a priority, and has been handled on an ad
hoc basis. If the Commissioners want these to be consistent, Community
Development can make the time to do so. Handling these on an ad hoc basis
has not necessarily been a problem, but they are responses to changes the
people in Wickiup Junction want or need.
Commissioner Daly said there was a text amendment for the La Pine truck stop,
changing the allowed building size. He said that in reality, La Pine and
Wickiup Junction should match.
George Read stated that they are the same in that regard. He said that anything
that serves the area can be justified, and the size that's needed can be put in
place in either area. The theory is to analyze the services provided to the area.
If the community were to incorporate, that problem would no longer exist.
He added that Wickiup Junction has a unique zone of mixed residential and
commercial, which can provide opportunities that the core area of La Pine may
not offer. If the entire area is homogenized, something that Wickiup Junction
can offer may be lost. It is a mixed-use zone now, with more development
opportunities that La Pine.
Chair Luke observed that this makes sense in a rural community, as it helps to
eliminate the necessity for travel to other towns.
Mr. Syrnyk then gave an overview of the three Ordinances that are being
considered.
Minutes of Board of Commissioners' Work Session Monday, March 3, 2003
Page 4 of 6 Pages
Steve Jorgensen stated that the site plan review indicates containment of runoff.
They used to build curbs and sidewalks and utilize dry wells; now the
Department of Environmental Quality no longer allows the use of dry wells. A
storm water management plan is being done with grant funds and should be
completed by the end of the month. The idea of all the changes is to work
towards a better -designed and organized community.
At this time, Mr. Jorgensen and Ms. Morrow reviewed Table A in regard to
road design standards. (A copy is attached as Exhibit A)
Catherine Morrow said some of the quadrant plans are in place because of the
planned La Pine Senior Center. Making these changes is important to that
project, and an emergency clause is requested for that purpose. There are grants
for architectural design and for the quadrant plan; these amendments are
necessary to get to the point of approval. A community block grant process is
now underway, and two grants are due to be completed by the end of June. The
quadrant plan is due in August in order to make these changes. Then a partition
will be applied for to segregate out the Senior Center property. Some of the
grant funds will be applied to site development.
Mr. Syrnyk added that he expects several representatives of the La Pine Senior
Center will attend the hearing on Wednesday.
Chair Luke asked about an area located in the center of the map that is not
included in the land use action. George Read explained that State land use law
indicates that while this area is within the boundary, it is zoned EFU or forest
use, and is where the sewer plant is located.
This item will be addressed at the Wednesday, March 5 Board meeting.
8. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-027, Accepting the Petition and Setting a Date for a Public
Hearing regarding the Roan Park, Russell and Yoke Road Annexations
into the La Pine Rural Fire Protection District.
Laurie Craghead said this has received 100% approval by the residents. Signature
of this order today allows the Bulletin's notice to be placed in time. There will be
four annexations into the District that will be heard on the same date.
DALY: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Work Session Monday, March 3, 2003
Page 5 of 6 Pages
VOTE: DALY:
LUKE:
Yes.
Chair votes yes.
9. Before the Board was an Addition to the Agenda.
Before the Board was a Discussion and Consideration of Signature of a
Letter Reappointing Lauri Miller to the Deschutes County Budget
Committee, through December 31, 2005.
Commissioners Luke said that Ms. Miller has done excellent work in the past;
Mike Maier agreed.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Being no further items brought before the Board, Chair Dennis Luke adjourned
the meeting at 10:55 a.m.
DATED this 3rd Day of March 2003 :forZthechutes County Board of
Commissioners.
Bennis R. Luke, Chair
A TEST:
Recording Secretary
Tom DeWolf, Commissioner
Michael M. Daly, Co ssioner
Attachment
Exhibit A: Table A - Deschutes County Minimum Road Design Standards for the
La Pine Urban Unincorporated Community, Neighborhood Planning Area.
Minutes of Board of Commissioners' Work Session Monday, March 3, 2003
Page 6 of 6 Pages
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