2003-171-Minutes for Meeting February 26,2003 Recorded 3/11/2003COUNTY OFFICIL
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 2003.111
COMMISSIONERS' JOURNAL 03/11/2003 02;29;03 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Conunissioncis
1130 NW 11arriman St., Bend, OR 97701-1947
(541) 388-6570 -rax (541) 388-4752 - ow
AIINUT ES OF AIE11AING
C'OUNT'Y SPACE PLANNING GROUP
WEDNESDAY, FEBRUARY 2G, 2003
1'I'eselll 11'el'e .S1lS'all 1t'OS,S, ('01111111 . ssl . olle/'.4 ' O%. fice; Mike b(ler, Count ),
Administrator; Laurie Jo Kendall, Legal Counsel; Jecrâ–ºtill e h'ay ia, Finance
Apartment; Scot L(ington, Assessor; Goodman, Personnel; Dm c Lille), 7ilx
1)ch(1i lment; and Nancy Rlankenshil) and 7iTfany YVestcolt, Clerk's Office.
Ae meeting began at 3:001).m.
Those attending the meeting reviewed an oversized floor plan of the second floor of
the new building, and distributed reduced size copies to the attendees. She asked
that each department review the plan and advise her of any adjustments that should
be made. The main purpose of the plan is for everyone to determine which furniture
pieces are still needed after the existing pieces to be moved are put into place.
Mike Maier indicated lie would ask the Board to allow the departments to have
some flexibility in regard to the vendor used to complete the furnishings. Each
department should have autonomy and make its own determinations since some of
the departments have specialised needs. Representatives of the departments can
contact dealers for estimates, and, if necessary, can take field trips to view existing;
furniture uses.
Susan Ross explained that most furniture dealers have existing public contracts;
therefore, it is not necessary to go to an RIP process. This was done in the past for
other buildings, and going with the lowest bid has had some problematic results.
She said she Nvould provide a list of the dealers with public contracts.
Mike Maier indicated that a deadline for this process be set at August 1.
Minutes of lvlecting, friday, FAmu ry 21, 2003
Deschutes County Training Committee Pagc l of 2 Pages
Mike Maier said that any existing furnishings that will not be utilized by another
department can be auctioned off or donated to local non-profit agencies; nothing
should go to waste.
The results of the meeting, in brief, were:
1. Susan Ross will provide a vendor list to departments.
2. Department representatives will arrange for vendor visits, tours, and
whatever else is necessary for them to develop their "wish list". She
advised them that it might be that their total list could be pared down if
the cost exceeds parameters, but they might as well list everything that
will help their department work smoothly.
3. The departments' lists of requirements will be submitted to Ms. Ross on
or before August 1.
Being no further items brought before the group, the meeting adjourned at
11:30p.m.
Respectfully submitted,
Recording Secretary
Minutes of Meeting Friday, February 21, 2003
Deschutes County Training Committee Page 2 of 2 Pages