2003-182-Order No. 2003-029 Recorded 3/14/2003REVIEWED
LEG NSEL
DESCHUTES COUNTY OFFICIAL RECORDS CJ 200~~~82
NANCY BLANKENSHIP, COUNTY CLERK y Q
COMMISSIONERS' JOURNAL 03/14/2003 12;08;59 PM
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I I III
20000182
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Transferring Cash Among Various
Funds as Budgeted in the Deschutes County * ORDER NO. 2003-029
Budget for the Fiscal Year 2002-03 and
Directing Entries.
WHEREAS,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. That the Deschutes County Finance Director transfers cash as follows:
Transfer
A
FROM: 001-4500-491.96-51 General Fund, Non-Departmental, Transfer to Justice
Court Fund $22,916.66
TO: 1.23-0000-391.11-00 Justice Court Fund, Transfer from General Fund,
Non-Departmental $22,916.66
FROM: 001-4500-491.96-05 General Fund, Non-Departmental, Transfer to Community
Justice - Juvenile Fund $332,904.92
TO: 230-0000-391.11-00 Community Justice - Juvenile Fund, Transfer from
General Fund, Non-Departmental $332,904.92
FROM: 160-9400-491.96-04 Transient Room Tax Fund, Transfer to Sheriffs Law
Enforcement Fund $175,736.50
TO: 255-0000-391.13-00 Sheriff's Law Enforcement Fund, Transfer from
Transient Room Tax Fund $175,736.50
FROM: 001-4500-491.96-11 General Fund, Non-Departmental, Transfer to Health Fund $137,421.66
TO: 259-0000-391.11-00 Health Fund, Transfer from General Fund,
Non-Departmental $137,421.66
PAGE 1 of 4 - ORDER No. 2003-029 (3/12/03)
FROM: 001-4500-491.96-33 General .Fund, Non-Departmental, Transfer to Healthy Start
Prenatal Fund
$4,493.50
TO: 260-0000-391.11-00
Healthy Start Prenatal Fund, Transfer from General Fund,
Non-Departmental
$4,493.50
FROM: 001-4500-491.96-12
General Fund, Non-Departmental, Transfer to Mental
Health Fund
$76,135.00
TO: 275-0000-391.11-00
Mental Health Fund, Transfer from General Fund, Non-
Departmental
$76,135.00
FROM: 389-1500-491.96-05
Commission on Children & Families General Operations
Fund, Transfer to Community Justice-Juvenile Fund
$1,867.50
TO: 230-0000-391.19-00
Community Justice-Juvenile Fund, Transfer from
Commission on Children & Families General Operations
$1,867.50
FROM: 270-2200-491.96-12
ABHA Fund, Transfer to Mental Health Fund
$32,750.00
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from ABHA Fund
$32,750.00
FROM: 001-4500-491.96-37
General Fund, Non-Departmental, Transfer to
Victims' Assistance Fund
$8,000.00
TO: 212-0000-391.11-00
Victims' Assistance Fund, Transfer from
General Fund, Non-Departmental
$8,000.00
FROM: 001-4500-491.96-48
General Fund, Non-Departmental, Transfer to
Fair & Expo Center Fund
$86,685.25
TO: 618-0000-391.11-00
Fair & Expo Center Fund, Transfer from
General Fund, Non-Departmental
$86,685.25
FROM: 200-2700-491.96-48
Industrial Development Fund, Transfer to
Fair & Expo Center Fund
$12,500.00
TO: 617-0000-391.15-00
Fair & Expo Center Fund, Transfer from
Industrial Development Fund
$12,500.00
FROM: 305-0900-491.96-01
GIS Dedicated Fund, Transfer to Assessor's
Office Fund
$31,009.00
TO: 001-0200-391.42-00
Assessor's Office Fund, Transfer from
GIS Dedicated Fund
$31,009.00
FROM: 208-1100-491.96-37
Liquor Enforcement Fund, Transfer to
Victim's Assistance Fund
$2,500.00
TO: 212-0000-391.20-00
Victim's Assistance Fund, Transfer from
Liquor Enforcement Fund
$2,500.00
PAGE 2 OF 4 - ORDER No. 2003
-029 (3/12/03)
FROM: 001-4500-491.96-35
General Fund, Non-Departmental, Transfer to
Dog Control Fund
TO: 350-0000-391.11-00
Dog Control Fund, Transfer from General Fund,
Non-Departmental
FROM: 275-2200-491.96-06
Mental Health Fund, Transfer to Project
Development Fund
TO: 440-0000-391.24-00
Project Development Fund, Transfer from
Mental Health Fund
FROM: 259-2000-491.96-06
Health Department Fund, Transfer to
Project Development Fund
TO: 440-0000-391.49-00
Project Development Fund, Transfer from
Health Department Fund
FROM: 001-4500-491.96-32
General Fund, Non-Departmental, Transfer to
Building Services Fund
TO: 620-0000-391.11-00
Building Services Fund, Transfer from
General Fund, Non-Departmental
FROM: 001-4500-491.96-38
General Fund, Non-Departmental, Transfer to
Information Technology Fund
TO: 660-0000-391.11-00
Information Technology Fund, Transfer from
General Fund, Non-Departmental
FROM: 001-4500-491.96-54
General Fund, Non-Departmental, Transfer to
County Capital Projects Fund
TO: 442-0000-391.11-00
County Capital Projects Fuld, Transfer from
General Fund, Non-Departmental
FROM: 270-2200-491.96-12
ABHA Fund, Transfer to Mental Health Fund
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from ABHA Fund
FROM: 389-1500-491.96-10
Commission on Children & Families Fund, Transfer
To Public Safety Reserve Fund
TO: 221-0000-391.19-00
Public Safety Reserve Fund, Transfer From Commission
On Children & Families Fund
$12,552.75
$12,552.75
$37,500.00
$37,500.00
$37,500.00
$37,500.00
$25,000.00
$25,000.00
$11,204.75
$11,204.75
$115,000.00
$115,000.00
$132,000.00
$132,000.00
$54,000.00
$54,000.00
PAGE 3 of 4 - ORDER No. 2003-029 (3/12/03)
FROM: 710-7500-491.96-10 Deschutes County 911 CSD Equipment Reserve Fund,
Transfer to Deschutes County 911 CSD Fund $82,522.44
TO: 705-0000-391.50-00 Deschutes County 911 CSD Fund, Transfer from
Deschutes County 911 CSD Equipment Reserve Fund $82,522.44
Section 2. That the Deschutes County Finance Director makes the appropriate accounting
entries to reflect the cash transfers as set out herein.
DATED this 12th day of March, 2003.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES NTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TOM DEWOLF, Commissio r
Recording Secretary MICHAEL M. DAL ommissioner
PAGE 4 of 4 - ORDER No. 2003-029 (3/12/03)
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Judi Hasse
From:
Jeanine Faria
Sent:
Thursday, February 27, 2003 5:15 PM
To:
Judi Hasse
Subject:
Cash Transfers
I've added the transfer from Fund 270 to Fund 275 in the amount of $132,000 to the transfer schedule. This transfer
should be included on the March Order.
11~
Cash Transfers FY
Jeanine 02-03 (Adopt...
Judi Hasse
From:
Debi Harr
Sent:
Wednesday, March 05, 2003 9:50 AM
To:
Judi Hasse
Subject:
FW: RE: Public Safety reserve
Judi - Please transfer the budgeted amount, $54,000 from fund 389 to the Public Safety
reserve, fund 221. Thanks.
-----Original Message-----
From: Debi Harr
Sent: Tuesday, February 11, 2003 3:10 PM
To: Marty Wynne
Cc: Scott Johnson; Jenny Scanlon
Subject: RE: RE: Public Safety reserve
The total for the year would be $84,436, so yes there would only be an additional $30,436
to the already budgeted amount. I will check with Scott when he returns from Salem. I
think it is excessive, but I am just following the direction from the Commissioners. The
purpose of the reserve is to pay the over cap charges from OYA, and I don't anticipate
having to pay that much. Please transfer the budgeted amount, $54,000, and I will talk to
Scott & Jenny to see if we need to do a resolution. Thank you.
-----Original Message-----
From: Marty Wynne
Sent: Tuesday, February 11, 2003 10:45 AM
To: Debi Harr
Cc: Scott Johnson; Jenny Scanlon; Teri Maerki
Subject: RE: RE: Public Safety reserve
Hi Debi,
You are requesting a transfer of $84,436 and the budget is $54,000. We cannot transfer
more than the budgeted amount. If it is determined that $84,436 should be transferred,
then a new resolution would have to be approved to increase the budget transfer amount by
$30,436. It appears that there is an adequate contingency amount ($152,945) in Fund 220,
providing there are adequate resources in Fund 389. I hope this makes sense to you.
Marty
-----Original Message-----
From: Debi Harr
Sent: Monday, February 10, 2003 1:14 PM
To: Marty Wynne
Cc: Scott Johnson; Jenny Scanlon
Subject: FW: RE: Public Safety reserve
Hi Marty,
Please make the transfer $84,436 from fund 389, to fund 221 to bring the reserve to
$144,000. Thank you.
-----Original Message-----
From: Scott Johnson [mailto:scott_johnson@class.orednet.org]
Sent: Monday, February 10, 2003 11:25 AM
To: jennys@co.deschutes.or.us; debiha@deschutes.org
Subject: Fwd: RE: Public Safety reserve
Debi and Jenny - please read marty's note - my understanding was $144,000.
1
Scott
Scott - the balance in Fund 221 is $59,564.09 (budgeted at $60,000). The
Supplemental Budget added a transfer of $54,000 in to Fund 221 from Fund
220. After this transfer is made, which you need to request to be made, the
balance would be $113,564.09, plus some interest. It appears, unless I am
missing some information, that the budget plan is to build the fund up to a
balance of approximately $114,000, not $144,000. I will wait to hear from
you.
Marty
-----Original Message-----
From: Scott Johnson [mailto:scott_johnson@class.orednet.org]
Sent: Sunday, February 09, 2003 7:25 AM
To: Debi Harr
Cc: Marty Wynne; Teri Maerki; Scott Johnson
Subject: Re: Public Safety reserve
Marty - Last fall, the Commissioners explicitly asked me to make sure the
public safety reserve was replenished to the $144,000 level. I assured them
that would happen. If things have taken a different course I'd also
appreciate the information. Thanks. Scott
2