2003-184-Minutes for Meeting March 10,2003 Recorded 3/14/2003COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS Q 1003'184
COMMISSIONERS' JOURNAL 03/14/2003 12;09;00 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 10, 2003
Commissioners' Hearing Room - Administration Building, 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were County Administrator Mike Maier; Ted Schassberger,
Commissioners' Office; George Kolb, Road Department; Rick Isham, Mark
Amberg, Laurie Craghead, Legal Counsel; George Read and Damian Syrnyk,
Community Development Department; Tammy Credicott, Property Management;
media representative Chris Barker of the Bulletin and Barney Lerten of bend.com;
and no other citizens.
Vice Chair Tom DeWolf opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Approval of the
Commission on Children & Families Rebalance Plan (related to ongoing
cuts in State funding).
This item will be addressed on Wednesday, March 12.
3. Before the Board was a Discussion and Consideration of Approval of a
Notice of Intent to Award a Contract for the Overlay of Baker Road,
Lakeview Road, Lakeview Drive and Riverwoods Drive.
This item will be addressed on Wednesday, March 12.
Minutes of Board of Commissioners' Work Session Monday, March 10, 2003
Page 1 of 5 Pages
4. Before the Board was Consideration of Approval (Monday only) of a Notice
of Intent to Award Contracts to H.G.E., Inc., Architects, Engineers,
Surveyors & Planners for the Engineering of the La Pine New
Neighborhood.
George Read explained that they have completed the process of selecting an
engineering firm to handle the sewer system expansion for the New
Neighborhood. The sewer and water master plan was done last year; with
these inclusions, about 300 units would be added at a cost of about $1 million.
Engineering for this portion needs to be specifically addressed.
The goal of the sewer expansion project is to hold the existing La Pine Sewer
District harmless, with no additional cost impact to them. This will avoid
raising the existing rates.
There were three applicants, and the selection team consisted of Andy Newton
of the Sewer District, Lee Smith of the La Pine Industrial Group, and George
Read. H.G.E. has done this kind of work for a long time and is very
experienced; they've completed over sixty smalls sewer and water projects,
which is a lot more than the other bidders have done.
DALY: Move approval of the notice of intent to award to H.G.E., Inc.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Acting chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County and Jefferson
County to Provide Electrical Inspection Services to Jefferson County.
Laurie Craghead said that the contract has been reviewed, and will be ready for
signature soon.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Acting chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, March 10, 2003
Page 2 of 5 Pages
6. Before the Board was a Discussion of a Public Hearing Scheduled for
Wednesday, March 12 • Continued from February 12) and Consideration of
the First Reading of Ordinance No. 2003-001, Amending the Deschutes
County Comprehensive Plan to Adopt a New Coordinated Population
Forecast for Deschutes County and the Cities of Bend, Redmond and
Sisters.
Damian Syrnyk explained that local planning staff of the County and cities have
been working on this with State LCDC, and staff has made a recommendation
to adopt the forecast as proposed. He added that letters were received and have
been responded to appropriately.
Commissioner DeWolf said that the forecast follows a logical progression.
This item will be addressed on Wednesday, March 12.
7. Before the Board was a Discussion and Consideration of Approval of
County Policy No. P-2003-101, Regarding the Use of County Facilities.
Mark Amberg said that he hasn't reviewed the final paperwork yet, so this
needs to be delayed.
8. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-030, Authorizing the Sale of Property (located off Dale
Road and Deschutes Market Road) to Acquire a Project.
This updates the previous order regarding this property. It was first placed on
the market in 2000, with no interest from buyers; it was then listed with the
Broker of Record, and still there was no interested expressed. .
The property consists of 80 acres, with 40 zoned EFU, and 40 zoned MUA-10.
It may be one legal lot of record. The sale would be contingent upon the buyer
being able to partition it into the 2 40's, and being able to place a lot of record
residence on the EFU parcel. At that time the EFU would then be divided as
much as it can be. The MUA 10 could be split later into 10's.
Minutes of Board of Commissioners' Work Session Monday, March 10, 2003
Page 3 of 5 Pages
She said there has been a new appraisal, and the price has gone up; it was
$605,000 before, and is now $645,000. The interest rate offered would be at
7.25% rather than 9.5%. The County is required to sell at that the appraised
value. The listing will go back to the Broker of Record unless the Board directs
otherwise.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Acting chair votes yes.
9. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-029, Transferring Cash among Various Funds as Budget
in the Deschutes County Budget for Fiscal Year 2002-03, and Directing
Entries.
This item will be on the Consent Agenda for Wednesday, March 12.
10. Before the Board was a Discussion and Consideration of Signature of
Letters Reappointing the Following Individuals to the Deschutes County
Mental Health, Alcohol and Drug Advisory Committee: Becky Jackson of
Deschutes County Parole & Probation (through 12/05); Karren Ruesing of
the Oregon Department of Human Resources (through 12/06); and Ken
Wilhelm of Deschutes United Way (through 12/05).
This item will be on the Consent Agenda for Wednesday, March 12.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
11. Before the Board was a Discussion of a Public Hearing (Continued.from
januag 81, and Consideration of Signature of Resolution No. 2003-003,
Adopting Public Contracting Rules; Granting Exceptions from
Competitive Bidding for Certain Contracts; and Designating Certain
Service Contracts as Personal Services Contracts, for the Sunriver Service
District.
Minutes of Board of Commissioners' Work Session Monday, March 10, 2003
Page 4 of 5 Pages
Laurie Craghead said she is not their legal counsel, so Sharon Smith is the
proper representative. She added that County Counsel has no problem with the
documents, however.
Sharon Smith, legal counsel representing the Sunriver Service District,
explained that it has been revised to address some of Commissioner Luke's
previous concerns about public comments. It would include adopting public
contract rules, and she is working with County Legal Counsel to make the
document consistent with the County's policies.
This item will be addressed on Wednesday, March 12.
12. Before the Board were Additions to the Agenda.
None were offered.
Being no further items brought before the Board, Vice Chair DeWolf
adjourned the meeting at 10:35 a.m.
DATED this 22nd Day of January 2003 or the Deschutes County Board
of Commissioners.
ennis R. Lute, Clfair
1�f— AA b I--'
Tom DeWolf, Commissio
ATTEST:
M. Daly,-Comryfissioner
� U tbu—,
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, March 10, 2003
Page 5 of 5 Pages