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2003-186-Minutes for Meeting March 03,2003 Recorded 3/14/2003COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CLERKDS Cd LVV3-�86 COMMISSIONERS' JOURNAL 111111111 o�� 03/14/2003 12;09:08 PM I�IIIIII�III�u■ii�u� 2003-0001$4 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 3, 2003 Present were Commissioners Tom De Wolf, and Michael M. Daly. Also present were Mike Maier, County Administrator; Tom Blust, Road Department; Tammy Credicott, Property Manager; Susan Ross, Commissioners' Office; Dave Peterson, Information Technologies; Marty Wynne, Finance Department; and Rick Isham, Mark Amberg and Laurie Craghead, Legal Counsel. Also present was media representative Chris Barker of the Bulletin. The meeting began at 1: 30 p.m. 1. Discussion of Local Improvement Districts. Tammy Credicott explained that she needs some guidance regarding the costs to cover the Gift Road Local Improvement District, as the property is not presently included in the project development fund. The property is large enough that the cost of the LID would be $71,295. However, the property is zoned RR -10 and has excellent views. Mike Maier stated that this property should be included in the property development fund. The fund could cover the costs of the LID, and would be replenished once the property is sold. Mike Maier and the Commissioners instructed Rick Isham to arrange for the appropriate public hearing and draft a resolution to that end. Ms. Credicott then stated that she received letters in the mail regarding the proposed Lazy River South Local Improvement District, as the County owns several properties in that area. She asked if she should vote and, if so, how. Minutes of Administrative Liaison Monday, March 10, 2003 Page 1 of 5 Pages It was decided that due to the high number of properties in the District, most likely over 200, she should not vote. If support for the LID is great enough, it will end up in front of the Board for final approval, and it may be improper for the County to vote on the LID letters. Tom Blust then explained that regarding the Huntley Ranch Road LID, the residents overwhelmingly support it. However, the County owns a large parcel and would have to cover a large portion of the cost of the LID. The dilemma is that if the County does not vote, the total vote tally would be skewed. Rick Isham advised that this needs to be analyzed further, as this kind of situation could negatively impact the County at the benefit of the other owners. Mark Amberg stated that he feels each one should be decided as it comes in. This issue will be discussed further once more facts are known. 2. Update on Greenwood Avenue Property. Laurie Craghead explained that she found that the Greenwood Avenue building that is County property as the result of a property exchange with the Oregon Department of Transportation cannot be sold at this time. There are deed restrictions requiring government use, and issues regarding signage and other items until 2008. Mike Maier suggested that perhaps the Law Library move into that location; there may be other agencies that could also use the property. 3. Discussion of Eastern Oregon Rural Alliance. Commissioner DeWolf reiterated his opinion that the State has not been, and is not currently treating the central and eastern parts of the state fairly. He feels that these areas need a stronger voice. The Alliance includes counties, school boards, water organizations and others. He added that the Association of Oregon Counties is dominated by the more highly populated counties of the valley; consequently, they are more vocal and get more funding. Minutes of Administrative Liaison Monday, March 10, 2003 Page 2 of 5 Pages Commissioner Daly concurred that Deschutes County should be involved, as it has a lot in common with the other counties of central and eastern Oregon. Commissioner DeWolf said he would contact Laura Pryor of the Alliance to find out more information on the number of meetings, the locations, and the expected cost. This item will be discussed further at the next Administrative Liaison. 4. Discussion regarding Media Requests - Mail and E-mail. Mike Maier said that Commissioner Luke talked with Tim Doren of the Bulletin about this issue, and it has apparently been resolved. 5. Update of County Projects. Mike Maier explained that the contractor of the new County/State building project is concerned that the demolition of the old warehouse building and the construction of the new warehouse building cannot be coordinate. Apparently it is possible that the City of Bend will not issue a final permit for occupancy until the entire parking lot is paved. This scenario would cause the County to have to temporarily store items. Susan Ross said that this situation is not set in stone, and she will be checking with the City of Bend to find out if they would have some flexibility in this regard. That would help the County avoid having to pay for storage, and would make the move less complicated. In regard to the Kidnastics building, Ms. Ross explained to Commissioner DeWolf the possible problems if the building remains. These problems include the cost of $40,000 or more to retrofit and improve the fagade of the building; the loss of about 40 parking spaces to accommodate it staying; and possible problems in being able to utilize the Olney Avenue exit option. After further discussion, Commissioner DeWolf indicated that it should be removed, especially since it could cost another $20,000 or more to remove it at a later date and regrade the parking area. Commissioner Daly concurred. Minutes of Administrative Liaison Monday, March 10, 2003 Page 3 of 5 Pages Ms. Ross then explained that she has met with Attorney Nancy Craven, along with George Read (the Director of Community Development) and the architect, regarding the zoning issues of the downtown campus area. She said that the Courthouse is designated PF (public facility), and if it remains that designation, the permit can be done simultaneously. Commissioner DeWolf asked if it could be rezoned CB instead. Ms. Ross replied that it would take a text amendment, which could affect the roofing features and parking. It would be difficult to do both things quickly. Commissioner DeWolf asked that the standards of the CB zone be put into place, and said that he will contact Ms. Craven to go over the details. This will be addressed further at the next Administrative Liaison. 6. Crisis Resolution Center Update. Ms. Ross stated that the State Economic Development Department, CDGB Division, sent an operating agreement to Rick Isham for his review. CORHA (Central Oregon Regional Housing Authority) would like to go out to bid even though the formal grant award has not been received. However, the conditional grant award has been, and this project is number one on the funding list. Commissioner DeWolf asked that if all goes well, when ground could be broken for the facility. Ms. Ross replied about June 2004 if the bid process can be started now while they are awaiting the final grant award. If the bid process does not start now, the project's groundbreaking would probably be delayed until August 2004. Rick Isham further explained that the management agreement is being reviewed by him, St. Charles Medical Center and CORHA. 7. Other Items. Mike Maier said that Carol Rooney, who runs the Law Library, has asked that her hours be coordinated with the hours of Court personnel. Members of the public could not access the library when she is not there, but local attorneys have their own keys. The Commissioners agreed that this makes sense. At this time the Commissioners went into Executive Session, called under ORS 192.660(1)(h), pending or threatened litigation. Minutes of Administrative Liaison Monday, March 10, 2003 Page 4 of 5 Pages After going out of Executive Session, the Board voted as follows on one of the items discussed during Executive Session. DALY: I move that the County send a letter to the Lamberts, explaining that the County will not be offering a settlement per their recent letter. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. Being no further items brought before the group, the meeting adjourned at 3:10 p.m. DATED this 10th Day of March 2003, for the Deschutes County Board of Commissioners. i Dennis R. Luke, Chair Tom DeWolf, Commissioner /) lwt'�Zod—a ATTEST: Mic ael M.aly, C ssioner $Nut Recording Secretary Minutes of Administrative Liaison Monday, March 10, 2003 Page 5 of 5 Pages