2003-191-Minutes for Meeting March 12,2003 Recorded 3/20/2003DESCH
TES COUNTY
FICIAL
NANCYUBLANKENSHIP,F000NTY CLERK
4J 20030191
COMMISSIONERS' JOURNAL
11 011 El 111MM1.■ 103/ZO/Z003 01;48;51 PM
.... . . .. ...1 t. ..l.
2003-000191
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 12, 2003
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Anna Johnson and Connie Thomas, Commissioners' Office; Rick
Isham and Laurie Craghead, Legal Department; George Kolb, Road Department;
Timm Schimke, Solid Waste Department; Damian Syrnyk and Catherine Morrow,
Community Development; Dan Despotopulos and Kathy Herringer, Fair & Expo
Center; and Julie Lyche, Commission on Children & Families.
Also in attendance were media representatives Chris Barker of the Bulletin; Barney
Lerten of bend.com; and a representative of Z-21 TV; Sue Shields, Principal of Bend
High; Mr. Craven, Mr. Brown, and Mr. Harper, teachers at Bend High; and
approximately fifty government/civics students; and several other citizens.
The meeting was held at Bend High School, and at 9:40 a.m. began with a question
& answer session between the students and the Commissioners and some County
department representatives. Some of the discussions were in response to the
following questions:
• What happens when Highway 97 starts to deteriorate?
• Is the speed limit on the Parkway going to remain 45 M.P.H. ?
• Are the signals on the Parkway going to remain?
• Will Deschutes River Woods ever be part of the City of Bend?
• How many more roundabouts will there be?
• Is a more prominent public transportation system coming to Bend?
• Do the Commissioners ever get into any big arguments?
• Do you support raising taxes in Oregon?
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 1 of 7 Pages
• Who are the Commissioners accountable to, and who can override their
decisions?
• Will weigh scales be put on Highway 97 outside of town?
• With much of the art around Bend not getting good public response, can't we
use the money for something else?
• Will the boundaries of the School Districts be changing?
• To what degree do you feel the Oregon Government has an impact on the
economy?
• What is the situation with the Reed Market Bridge?
• What impact does the U. S. going to war have on Deschutes County?
Commissioner Luke introduced Coach Craig Walker of Bend High, and presented
him with a letter of congratulations for being named Oregon's 2002 Eleven -Man
Football Coach of the Year by the National Federation of High School Coaches
Association.
The regular Board meeting began at 10:55 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Approval of the Commission on
Children & Families Rebalance Plan (related to ongoing cuts in State
funding.)
Julie Lyche stated that for the period ending in June 2003, all programs have
already been cut 3% at the State level. Since more cuts are coming, the
Commission on Children & Families has put together a rebalance plan, which
will bring additional cuts to five programs. The Office of Juvenile Justice is
trying to obtain some extra money, which would help fund these. She requested
that the Board approve the cuts, with the option of changing the funding if
money is received from Juvenile Justice.
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 2 of 7 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of a Notice of Intent to
Award a Contract for the Overlay of Baker Road, Lakeview Road,
Lakeview Drive and Riverwoods Drive.
George Kolb stated that the bid was opened March 5th and that Hap Taylor was
the lowest bidder, coming in with a bid of $692,000.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was a Public Hearing and Consideration of the First
Reading of Ordinance No. 2003-001, Amending the Deschutes County
Comprehensive Plan to Adopt a New Coordinated Population Forecast for
Deschutes County and the Cities of Bend, Redmond and Sisters.
Damian submitted two new letters on record for the Board to review: a letter
from Chuck McGraw and a letter from Paul Dewey. He said he received a
second set of the draft forecast for review; the OEA was updating its forecast
and the County has not yet received the final forecast. Each city will use the
forecast to help with establishing their urban growth boundaries.
The letter from Mr. Dewey asked if the Board has received enough public
information to get a proper forecast, and that the OEA predicts a lower net
migration for the state, with no numbers provided and no explanation of what is
"lower net migration". Mr. Syrnyk stated that by tracking building permits, it
is obvious that the County is growing at a higher rate than the State of Oregon.
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 3 of 7 Pages
Commissioner Luke stated that Portland State University has been challenged
on its reports. Mr. Syrnyk confirmed this. He also stated that Mr. Dewey said
relying on building permits is not necessarily a valid way of measuring
population growth, and that using them could make the population estimate too
high. Mr. Syrnyk stated that he was convinced that the PSU forecasts were
too low for Deschutes County. He added that the numbers are examined on an
annual basis. PSU's forecast is due mid-November, and is primarily used as a
planning tool.
Commissioner DeWolf stated that Deschutes County has grown faster than
anticipated and needs to consider the expansion of the Urban Growth Boundary
for the cities. The intention is to prepare an appropriate plan for the future.
Chair Luke then opened the hearing for public testimony.
Brian Rankin with the City of Sisters stated that many reports are based on the
information provided by the OEA. The City of Sisters has a number of plans
done but not finalized at this time, and needs to adopt the estimates so the City
can get on with its plans. The City is in favor of adopting the forecast.
Brian Shetterly with the City of Bend stated for the record that the City of Bend
feels that the forecast is reasonable. They will recalculate lands with this data.
The City will also monitor growth annually and plans to adjust the numbers
every five years.
Being no further testimony offered, Chair Luke closed the public hearing.
DEWOLF: Move approval of the first reading of Ordinance No. 2003-001, by
title only.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
At this time, Chair Luke did the first reading of Ordinance No. 2003-01, by title
only.
The second reading and consideration of adoption will be addressed in two
weeks, on Wednesday, March 26, 2003.
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 4 of 7 Pages
Before the Board was Consideration of Approval of the Consent Agenda.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Consent Agenda Items:
5. Signature of Order No. 2003-029, Transferring Cash among Various Funds
as Budget in the Deschutes County Budget for Fiscal Year 2002-03, and
Directing Entries.
6. Signature of a Letters Reappointing the Following Individuals to the
Deschutes County Mental health, Alcohol and Drug Advisor Committee:
Becky Jackson of Deschutes County Parole & Probation (through 12/05);
Karren Ruesing of the Oregon Department of Human Resources (through
12/06); and Ken Wilhelm of Deschutes United Way (through 12/05.)
CONVENED AS GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
7. Before the Board was a Public Hearing Consideration of Signature of
Resolution No. 2003-003, Adopting Public Contracting Rules; Granting
Exceptions from Competitive Bidding for Certain Contacts; and
Designating Certain Service Contracts as Personal Services Contracts, for
the Sunriver Service District.
Sharon Smith came forward as a representative for the Sunriver Service
District.
Chair Luke then opened the public hearing.
Rick Isham stated that he has reviewed the Resolution, and after consulting with
Ms. Smith, some minor changes were made. The County's general premise is
to follow the rules of the Attorney General; however, the Sunriver Service
District's package is more detailed than that of the County. He indicated that it
is an excellent package and he is comfortable with the contract.
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 5 of 7 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$3,271.43.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $508.88.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $795,322.49.
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 6 of 7 Pages
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
11. ADDITIONS TO THE AGENDA.
None were offered.
Being no further items brought before the Board, Chair Dennis Luke adjourned
the meeting at 11:30 a.m.
DATED this 12th Day of March 2003 for the Dgchutes County Board of
Commissioners.
Dennis R. Luke, Chair
Tom IfeWolf, Comma er
ATTEST: Michael M. Dal y,mmissioner
Recording Secretary
Minutes of Board of Commissioners' Meeting Wednesday, March 12, 2003
Page 7 of 7 Pages