2003-740-Minutes for Meeting March 31,2003 Recorded 4/3/2003COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS
COMMISSIONERS' JOURNAL 04/03/1003 08;08;58 AM
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2003-000740
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.descliutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 31, 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Susan Ross, Ted Schassberger and Anna Johnson,
Commissioners' Office; Gary Judd and George Kolb, Road Department; Laurie
Craghead, Legal Counsel; Dan Peddycord and Elaine Severson, Health
Department; Tammy Credicott, Property Management; media representative Chris
Barker of the Bulletin; and one other citizen.
Chair Dennis Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion regarding the Reading of a Proclamation
Declaring April 6 through 12 National County Government Week in
Deschutes County (Theme: "Counties Care for Kids").
After a brief discussion, Anna Johnson read the Proclamation to the audience.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 1 of 8 Pages
3. Before the Board was a Discussion regarding the Reading of a Proclamation
Declaring April 7 through 13 "Public Health Week" in Deschutes County.
A brief discussion took place, after which time Dan Peddycord read the
Proclamation.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Chair Signature
of Grant Revision #9 between Oregon Health Services and Deschutes
County, in regard to a Caseload Increase for the WIC (Women, Infants and
Children) Program.
Dan Peddycord explained that the client service load has been increased by 100,
and funding of about $4,000 is being provided. It will be sustained for the WIC
federal grant for the next fiscal year.
Mike Daly observed that the State has obtained some federal dollars for
increased mosquito surveillance, but only west of the Cascades.
5. Before the Board was a Discussion of Funding Issues related to the
Operation of the Community Care Clinic.
Elaine Severson and Dan Peddycord explained the needs of the Community
Care Clinic, which is the only safety net established for primary care for those
who don't have insurance. $5,000 will sustain the program through the end of
the year.
Elaine said that it was funded by a short-term, one-time grant from the
Northwest Health Foundation. The mission of the clinic and the funders' intent
was to close the gap between this program and Volunteers in Medicine, and
they obtained bridge funding until Volunteers in Medicine can take over.
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 2 of 8 Pages
She said the bridge fund has been exhausted; although it was to end in
September, they were able to keep it functioning until now. In October
Volunteers in Medicine started a partnership for training; and a good pool of
volunteers is now in place now.
To date, 1,500 people have been treated; many have chronic, serious illnesses,
and were very sick when they first came to the program due to no previous
medical care. They are also enrolled in an indigent pharmacy service through
the clinic. If the clinic closes, they will go back to square one. Many would go
to the emergency room, but the chronically ill cannot get the help they need in
this manner.
Mr. Peddycord said that about $7,000 is needed in order to get through the end
of June. They obtained some funds through fund raising, and will use some
contingency funds, but that still leaves a $2,000 gap, for a total of $7,000. St.
Charles Medical Center will provide matching funds.
DEWOLF: Move approval of $7,000 from the general fund contingency for
the program for this fiscal year.
LUKE: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-034, Declaring the Intention to Create Covina Road Local
Improvement District, Accepting the Engineer's Feasibility Report, and
Setting the Public Hearing.
Gary Judd said over 60% of the responses of the mail poll was in favor. It is
unusual that the County already maintains the gravel road, so the property
owners are just paying for paving. The cost is $833 per lot, since already a
good base in place.
DEWOLF: Move approval.
DALY: Second.
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 3 of 8 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-035, Declaring the Intention to Create Hurtley Ranch
Road Local Improvement District, Accepting the Engineer's Feasibility
Report, and Setting the Public Hearing.
Gary Judd said that in the mail poll, 71% said yes. One citizen voted no, as did
the County. The cost is $20,000 per lot.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
8. Before the Board was a Discussion and Consideration N of Signature of
Appointment and Reappointment Letters to the Ambulance Service Area
Advisory Committee.
Susan Ross said there is still one position, the public member position, which
she has been unable to fill. The others have been selected.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board were Additions to the Agenda.
A. Before the Board was a Discussion and Consideration of Signature of an
Access Easement from Deschutes County to Neighboring Property
Owners (off Boyd Acres Road/Cooley Road).
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 4 of 8 Pages
Tammy Credicott explained that this property was taken in through
foreclosure. Since that time, there was a neighborhood dispute that arose
when one property owner said the property was his. The neighbors
requested an easement to provide recorded access; they also maintain it. This
helps to make the dispute less severe. The County does not own any of the
adjacent properties.
She said there are other properties owned by Deschutes County located
within the City of Bend limits, and the dilemma is if the County dedicates
property to the City, it then has to be brought up to City standards
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
B. Before the Board was a Discussion and Consideration of Approval of a
Proposal for the District Attorney's Office to Operate Four Days a
Week (4/1/03 through 6/30/03).
Mike Maier said that last week District Attorney Mike Dugan discussed his
budget situation, and this idea was addressed. Reducing hours at this time
would coincide with the current Court hours, and their relationship with the
Courts is important. The District Attorney wishes to take a preemptive
approach to save some money now that could possibly offset next year's
possible cuts. It is his hope that the budget committee will take this into
consideration.
His department doesn't want to go to four days a week when the Courts are
possibly back operating at five. He and his staff understand that there are no
assurances or guarantees that they would go back to five-day workweeks
next fiscal year. They would like to go to the four-day workweek
immediately. This would save three months of funding, which is a little
more than what they receive from the state; amounting to about a $40,000
savings for the three months.
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 5 of 8 Pages
DEWOLF: I reluctantly move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
C. Before the Board was Consideration of Approval of Weekly Accounts
Payable for Deschutes County in the Amount of $768,231.80.
DEWOLF: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
Before the Board was Consideration of Approval of Weekly Accounts
Payable for the 9-1-1 County Service District in the Amount of
$13,877.28.
DEWOLF: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
Before the Board was Consideration of Approval of Weekly Accounts
Payable for the Extension/4-11 County Service District in the Amount of
$139877.28.
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 6 of 8 Pages
DEWOLF: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Being no further items brought before the Board at this time, Chair Luke
adjourned the meeting at 11:05 a.m.
Note: The following two items were issues on which the Board took formal
action after the conclusion of an executive session conducted on
Wednesday, March 26, 2003. The formal actions taken have been
added to these minutes to comply with rules regarding proper public
disclosure.
Maria Schneider & Allen Brookshire v. Deschutes County.
DALY: I move that the County defend and indemnify Sheriff Stiles and
Deputy Stringham in this case.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Acting Chair votes yes.
Tom Johnson v. Maloney, et al (Genesis Indemnity v. Deschutes County).
DALY: I move that when the final judgment comes in, the County should
appeal the decision of Judge Brady.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Acting Chair votes yes.
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
Page 7 of 8 Pages
DATED this 31St Day of March 2003 for the Deschutes County Board of
Commissioners.
Dennis R. Luke, Chair
Tom DeWolf, Co sioner
ATTEST: Micha6l'W.43alyl Co issioner
lfixu��
Recording Secretary
Board of Commissioners' Minutes of Work Session Monday, March 31, 2003
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