2003-780-Minutes for Meeting April 15,2003 Recorded 4/17/2003CJ 2443.780
DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 0411712003 02:05:36 PM
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2003-000780
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, APRIL 15, 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tom DeWolf was out of town. Also present were Susan Ross and Anna Johnson,
Commissioners' Office; Tammy Credicott, Property Management; and Mark
Amberg, Legal Counsel. There were no media representatives or other citizens
present.
The meeting began at 10:00 a.m.
1. Consideration of an Offer on the Fremont Canyon Property.
Tammy Credicott stated that this 240 acre parcel has been on the market for
many years, and was originally valued at the land and timber, should the timber
be harvest. The initial price was $538,900. It was lowered to $438,900 to
exclude the timber value, since it was thought that anyone who might want to
purchase the property would not harvest the timber.
An offer has come in for $375,000 cash, subject to being able to place a
residence on the parcel. Ms. Credicott stated that she and the County's broker
of record, Steve Scott, would like to counteroffer at $410,000. She added that
they would be comfortable at $400,000. The proceeds would be credited to the
project development fund.
LUKE: Move approval of the $410,000 counteroffer.
DALY: Second.
Minutes of Administrative Liaison Tuesday, April 15, 2003
Page 1 of 4 Pages
VOTE: DALY: Yes.
LUKE: Yes.
Commissioner Luke asked that the Board be advised immediately if the
$410,000 counteroffer is not accepted or is countered.
2. Discussion regarding Extinguishing Mineral Rights on Properties Previously
Sold by the County.
Ms. Credicott stated that she has had two requests from two different parties for
the County to remove wording in regard to mineral rights from properties sold
by the County many years ago. Evidently this wording is creating a cloud on
the title for both properties. She added that Legal Counsel has indicated the
County has not included this wording on deeds for at least twenty years.
LUKE: Move that the County quitclaim the mineral rights interest to the
current property owners.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
3. Further Discussion regarding the Archives Facility.
Susan Ross briefly discussed the idea of having a "true" archiving system, with
an archivist to set up and maintain records as is required by the State.
Commissioners Daly and Luke, as well as County Administrator Mike Maier,
are supportive of this concept. The archivist would train as soon as possible
and begin working with departments to properly set up their records storage.
This process would take at least six months.
It was agreed that the cost should be handled through the Clerk's office, since
the Clerk is ultimately the person responsible for maintaining the County's
records. It was also thought that there should be no fee per box charged at this
time, since many departments would have a hard time handling another direct
fee.
Minutes of Administrative Liaison Tuesday, April 15, 2003
Page 2 of 4 Pages
Ms. Ross suggested that perhaps someone who is being laid off by the County
could fill the position, since no special training is required other than the initial
training that would be provided at the State Archiving Division. Mike Maier
observed that this could go out as an internal recruitment, and added that if
someone who is losing their County job is selected, it would also save the
County some money that would have had to be paid out in unemployment
benefits.
Ms. Ross will explain the concept of a formal archiving system at the
department heads meeting of Wednesday, April 16, in order to get feedback and
answer any questions at that time.
4. Discussion regarding Renewal of the Board's Bend Chamber of Commerce
Membership.
This was discussed because of recent newspaper articles and media interest
regarding the City of Bend's refusal to renew its membership in the Bend
Chamber of Commerce. They have done so because it was felt that there were
potential conflicts of interest regarding the use of public money in the event the
Chamber supports one political issue or candidate over another.
After a brief discussion, the Commissioners indicated that there has been no
official opinion of the Secretary of State offered in this regard; nor has the
Attorney General come out with an opinion on it. Therefore, the County's
membership will be renewed when due.
5. Discussion regarding Renewal of Wy'east RC&D Membership.
Commissioner Luke said that he wants to keep this membership going, as he
feels the members keep attention focused on the conservation needs of this part
of the state.
6. Other Items.
In regard to the D & D Tavern worker who tested positive for Hepatitis A, there
was some discussion as to whether the name of the person or business should be
disclosed.
Minutes of Administrative Liaison Tuesday, April 15, 2003
Page 3 of 4 Pages
After a brief conversation with Mark Amberg, the group decided that it is truly
the call of the County's Health Director, Dan Peddycord, who must act in the
best interests of the community. He will provide information for a media
release that will give solid facts regarding the problem and the possible health
ramifications.
Senator Charles Starr, the current education chair, has asked to use the County's
meeting facilities on a Saturday to hold a town hall meeting. It is likely that
Senator Bev Clarno and Representatives Knopp and Westlund will attend as
well.
Commissioner Luke indicated that he would be available to provide access into
the building; therefore, it will not be necessary to charge the Senator for County
staff time.
Being no further items brought before the group, the meeting adjourned at
10:55 a.m.
DATED this 15th Day of April 2003, for the Deschutes County Board of
Commissioners.
nnis R. Luke, Chair
ATTEST:
Recording Secretary
Minutes of Administrative Liaison
Page 4 of 4 Pages
Gu� ct
Tom DeWolf, Commissioner
MfAel M. a y, ommissioner
Tuesday, April 15, 2003