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2003-738-Minutes for Meeting March 26,2003 Recorded 3/27/2003DESCHUTES COUNTY OFFICIAL RECORDS CJ 2003'738 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 0312712003 03;21;05 PM IIIIIIIII VIII IIIIIIII II � IIII I III 2003-0007 8 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.orc MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 26, 2003 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend Present were Commissioners Tom De Wolf and Michael M. Daly; Commissioner Dennis R. Luke was out of the office. Also present were Mike Maier, County Administrator; Susan Ross and David Givans, Commissioners' Office; Jenny Scanlon and other members of the Juvenile Community Justice Department; Gary Judd, Road Department; Rick Isham and Laurie Craghead, Legal Counsel; and Paul Blikstad and Damian Syrnyk, Community Development Department. Also in attendance were former County Commissioners Bob Slawson; former Director of Juvenile Community Justice Dennis Maloney; media representatives Chris Barker of the Bulletin and Barney Lerten of bend. com; and approximately twenty other citizens. Acting Chair Tom De Wolf opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was the Reading of a Proclamation Declaring April 2003 "Child Abuse Prevention Month" in Deschutes County. Shelly Fitts, coordinator of the Blue Ribbon Campaign, said that they started the local campaign in 1987. Judy Stiegler of CASA (Court Appointed Special Advocates) presented the Child Abuse Prevention Month flag, which the Commissioners indicated would be flown at the Courthouse during April. Commissioner DeWolf then read the Proclamation to the audience. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 1 of 11 Pages DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. Ms. Stiegler reminded the Board and the audience about the second annual candlelight vigil that is scheduled for the evening of April 2. 3. Before the Board was a Ceremony Recognizing the Juvenile Community Justice Resource Center Staff for their Outstanding Efforts in Regard to the Thomas Murder Case. Commissioner DeWolf introduced Jenny Scanlon, who spoke about recognizing the Resource Center staff. She said they do hard work on a daily basis, and have done a tremendous job over the past two years under the stress and additional workload of the Thomas murder case. The facility moved from an old 8 -bed facility to a 65 -bed facility, and there have been a lot of other changes such as a huge population growth and an increase in the workload at the Resource Center. There are many more kids with serious problems now entering the system. She further explained that extra staff had to be on call while the juveniles involved in the Thomas murder case were held there. There were room checks every fifteen minutes for almost two years to watch for suicide attempts. Mental health services were brought in, and because of medical issues, the girls had to be transported to see physicians. She said that the group does outstanding work, and is extremely dedicated and passionate about what they do. The Juvenile Justice programs have also been under the gun from the media, which has added stress. Supervisor Don Minney stated that he agrees; and added that Robert Gilman, Jeanette and Bethanie came from the old facility. They all did a superb job on a high-profile case, but also have done outstanding work from the very beginning. He also recognized the work of the rest of the crew. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 2 of 11 Pages Commissioner DeWolf explained that this organization has been heavily scrutinized; and he appreciates that, in the face of adversity in Salem and at home, a number of improvements were put in place regarding reporting and accountability. He said that he got to know a number of these people, and they are top notch in their caring for kids in the community who have gone "sideways" in their actions. He then presented a plaque to the department detailing their outstanding dedication to youth. When the girls plead, everyone was very relieved. There was over $100,000 in additional costs incurred for medical, staff and other expenses during their incarceration. The Juvenile Justice budget went upside down by about $105,000. He then read letters of recognition and presented individual certificates of appreciation to Rob Gilman, Bethanie Frisby, Jeanette Ramage, Don Minney, and Jenny Scanlon. Dave Young and Ross Kennedy were not able to attend, but were recognized. 4. Before the Board was Consideration of Acknowledgement of the Modification of an Intergovernmental Agreement between Deschutes County and the State of Oregon Criminal Justice Commission, regarding Reductions of Funding for the Oregon Juvenile Crime Prevention Program. Jenny Scanlon said there were quarterly reductions, but some of the funding for one quarter has been restored through federal funding. However, they are facing more cuts next year, and received a 90 -day notice from the Oregon Youth Authority as of March 1 regarding a reduction in beds. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 5. Before the Board was Consideration of Signature of an Amendment to an Intergovernmental Agreement between Deschutes County and the State of Oregon Department of Corrections, Allowing the State of Oregon to Reduce Funding for the Community Corrections Program. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 3 of 11 Pages DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 6. Before the Board was a Presentation Given by Representatives of United Senior Citizens of Bend in regard to the Bend Senior Center Construction Loan. Virginia Reddick, representing United Senior Citizens of Bend said it is difficult to acknowledge seeing these cuts occur. She explained that there was a lot of history involved in the Senior Center project that she was not aware of. Several grants were applied for, but only one was received, the CDGB grant, which enable them to get the loan. She said a lot of people were involved in the building of the Senior Center, and there have been a lot of misunderstandings. She added that it is a very uncomfortable and embarrassing position to be in, to have to talk about being unable to repay the County's loan. Further, she said that without the completion of the activity center, income couldn't be generated. Commissioner DeWolf replied that there is no need for embarrassment. The County has been involved in many senior center projects for years. The County provided the original land for the Bend center and the Redmond center, and the La Pine Senior Center is in the process of being built. He added that he learned a lot from Ms. Reddick's recent letter. Ms. Reddick explained that the County has acted in good faith, and they are trying to do the same. Commissioner DeWolf said that he hadn't spoken with Commissioner Daly about this, but thought that perhaps the loan could remain at no interest and no payments for a longer period of time. Bend Park & Recreation District needs to be contacted about their involvement in the project. He added that he thought that a downtown location would have been better, but that it went the direction it did with Park & Recreation. However, this is all history. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 4 of 11 Pages The difficulty is that the County is in a hard financial position, and is the steward of public dollars. There are some specifics about this situation that need to be addressed, some of which were unintended consequences of certain actions. Susan Ross asked if there would be adequate income from the use of the activity center to pay down debt. Ms. Reddick said it would be slow. They want to go for big bingo, which has been profitable for La Pine. There are other possible events, such as dances and other "grandfathered" programs. She added they took away the used clothing shop and gift shop, which generated income. Commissioner Daly stated that he isn't ready to write the loan off, but a year at no interest would be okay with him. In the meantime, Park & Recreation needs to be contacted. Bob Slawson, representing United Senior Citizens of Bend, and a former Commissioner who is now age 95, then spoke. He emphasized that the new center has improved the quality of life for many seniors, and the United Senior Citizens of Bend membership went up from 200 to about 500. DEWOLF: Move to defer payments and interest for an additional year beyond the terms of the original contract. DALY: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 7. Before the Board was a Public Hearing on the Vacation of a Portion of Frank Ogles Road, and Consideration of Signature of Order No. 2003-013, Vacating Said Road. Acting Chair De Wolf opened the public hearing. Being no testimony offered, he then closed the public hearing. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 5 of 11 Pages 8. Before the Board was a Public Hearing regarding a Petition Filed for the Roan Park Annexation into the La Pine Rural Fire Protection District, and Consideration of Signature of Order No. 2003-028. Acting Chair DeWolf opened the public hearing. Being no testimony offered, he then closed the public hearing. DALY: Move approval. DEWOLF: Second. VOTE: DALY: DEWOLF Yes. Acting Chair votes yes. 9. Before the Board was a Public Hearing regarding a Petition Filed for the Russell Annexation into the La Pine Rural Fire Protection District, and Consideration of Signature of Order No. 2003-032. Ms. Craghead said there are a few changes to the legal description. Acting Chair DeWolf opened the public hearing. Being no testimony offered, he then closed the public hearing. DALY: Move approval, with corrections. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 10. Before the Board was a Public Hearing regarding a Petition Filed for the Yoke Road Annexation into the La Pine Rural Fire Protection District, and Consideration of Approval of Order No. 2003-033. Acting Chair DeWolf opened the public hearing. Being no testimony offered, he then closed the public hearing. DALY: Move approval of Order No. 2003-033. DEWOLF: Second. VOTE: DALY DEWOLF Yes. Acting Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 6 of 11 Pages 11. Before the Board was a Public Hearing regarding a Petition Filed for the Annexation of John Gill (dha Rock Springs Guest Ranch) into Deschutes County Rural Fire Protection District No. 2, and Consideration of Signature of Order No. 2003-025. Ms. Craghead said that the main portion of the Ranch was already in the District; this is additional land that was recently purchased. Acting Chair De Wolf opened the public hearing. Being no testimony offered, he then closed the public hearing. DALY: Move approval of Order No. 2003-025. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 12. Before the Board was Consideration of the Second Reading and Adoption of Ordinance No. 2003-001, Amending the Deschutes County Comprehensive Plan to Adopt a New Coordinated Population Forecast for Deschutes County and the Cities of Bend, Redmond and Sisters. Damian Syrnyk explained that yesterday a fax letter came in from Paul Dewey, and asked if the Board had any questions about it. Commissioner Daly asked if in the letters from Mr. Dewey, whether he saying the forecast should be less or more. Commissioner DeWolf relied that Mr. Dewey believes the numbers should be smaller, and implicates that the larger number would make annexations occur more quickly, since land use gets established in part because of population. He added that Mr. Dewey is probably wrong, and so is everyone else. Just five years ago, the projections were off by 8 to 10%. Everyone does its best work, and the committee was well represented. DALY: Move second reading, by title only. DEWOLF: Second. At this time, Commissioner DeWolf did the second reading, by title only. DALY: Move approval of Ordinance No. 2003-001. DEWOLF: Second. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 7 of 11 Pages VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 13. Before the Board was Consideration of the First and Second Readings and Adoption, by Emergency, of Ordinance No. 2003-007, Amending Deschutes County Code to Update the Forest Use 1 (F-1) and Forest Use 2 (F-2) Zones to Reflect Changes in Sate Law, and Declaring an Emergency. Damian Syrnyk explained that this brings the County Code consistent with State law. They would be not more or less restrictive, but merely consistent with State law. DALY: Move first reading, by title only, declaring an emergency. DEWOLF: Second. At this time, Commissioner De Wolf did the first reading, by title only. DALY: Move second reading, by title only, declaring an emergency. DEWOLF: Second. At this time, Commissioner DeWolf did the second reading, by title only. DALY: Move approval of Ordinance No. 2003-007. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 14. Before the Board was Consideration of Signature of an Addendum to a License Agreement between Deschutes County and Volunteers in Medicine Clinic of the Cascades, Extending the Term Date for Use of a Portion of the Health Department Building. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 8 of 11 Pages 15. Before the Board was Consideration of Signature of an Intergovernmental Agreement between Deschutes County and Four Rivers Vector Control District, relating to Surveillance and Testing for West Nile Mosquitoes within Deschutes County. Commissioner Daly explained that this would provide for testing around Bend, and outside of the existing Vector Control District. This is a proactive action in which the cities of Redmond and Sisters are also participating. It is hoped that the City of Bend will get on board as well. DALY: Move approval. DEWOLF: Second. VOTE: DALY DEWOLF Yes. Acting Chair votes yes. 16. Before the Board was Consideration of Signature of Appointment and Reappointment Letters to the Ambulance Service Area Advisory Committee. Susan Ross asked that this be postponed until next week. 17. Before the Board was Consideration of Signature of Resolution No. 2003- 023, Transferring Appropriations within in Deschutes County Solid Waste Department's Budget for Fiscal Year 2002-03 to Cover the Costs of a Replacement Scraper, and Directing Entries. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $2,006.04 (two weeks). Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 9 of 11 Pages DALY: Move approval, subject to review. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 19. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $607.75 (two weeks). DALY: Move approval, subject to review. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 20. Before the Board was Consideration of Signature of Letters Appointing John Ahrens, Bill Kuhn and Genevieve Waldron to the Deschutes County 4-H/Extension Service District Budget Committee for Fiscal Year 2003-04. DALY: Move approval, subject to review. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,160,030.48 (two weeks). DALY: Move approval, subject to review. DEWOLF: Second. Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 10 of 11 Pages VOTE: DALY: Yes. DEWOLF: Acting Chair votes yes. 22. Before the Board was Consideration of Additions to the Agenda. None were offered. Being no further items brought before the Board, Vice Chair De Wolf adjourned the meeting at 11:05 a.m. DATED this 26th Day of March 2003 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair Tom DeWolf, Co issioner ATTEST: i A ael M. Da y, mmissioner Recording Secretary Minutes of Board of Commissioners' Meeting Wednesday, March 26, 2003 Page 11 of 11 Pages