2003-748-Order No. 2003-035 Recorded 4/3/2003DESCHUTES COUNTY OFFICIAL RECORDS Q 200307J8
REV ED NANCY BLANKENSHIP, COUNTY CLERK V
COMMISSIONERS' JOURNAL 04/0312003 08;15;18 AM
L A C SEL III~IIIIIIIIIIIIIIIIIIIIIIIIIIIIII
2003-000748
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order declaring the intention to create a Local
Improvement District known as Hurtley Ranch
Road L.I.D. for the improvement of Certain
Dedicated Public Roads Known as all of Hurtley
Ranch Road located in Section 6, Township 15
South, Range 11 East of the Willamette Meridian,
Known as Hurtley Ranch Road L.I.D., Deschutes
County, Oregon Accepting the Engineer's
Feasibility Report, Setting the Hearing for
Remonstrance, and Authorizing the Road Director
to Give Notice of Said Hearing.
* ORDER NO. 2003-035
WHEREAS, the Board of County Commissioners, By Resolution 2003-006 initiated the improvement
of certain dedicated public roads known as Hurtley Ranch Road L.I.D.; and
WHEREAS, the County Engineer has investigated the feasibility of making the improvements,
estimated the cost of the improvements, proposed a method of assessment and estimated the amount of the
assessments against each of the specially benefited properties, in accordance with 12.48.150 of the Deschutes
County Code; and
WHEREAS, the Board has considered the Engineer's report and has determined to proceed with the
proposed improvements, subject to the notice and hearing requirements of Chapter 12.48 of the Deschutes
County Code; and
WHEREAS, the Engineer conducted a mail poll of all the owners of all specially benefited lots within
the L.I.D. in accordance with Section 12.48.166 of the Deschutes County Code. The poll approval rate is 60%
of the owners of land representing over 60% of the total amount of the estimated assessment for the proposed
local improvement; and
WHEREAS, Section 12.48.170 of the Deschutes County Code requires that the Board provide notice to
specially benefited property owners and set a hearing for the purpose of hearing remonstrances to said
improvements; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. That the Engineer's report relating to the improvement of certain dedicated public roads
known as all of Hurtley Ranch Road located in Section 6, Township 15 South, Range 11 East of the Willamette
Meridian, Deschutes County, Oregon, marked Exhibit "A", attached hereto and by this reference incorporated
herein, be accepted and hereby approved.
PAGE 1 OF 2- ORDER NO. 2003-035 - HURTLEY RANCH ROAD LID
Section 2. That a hearing be set on May 7, 2003, at 10:00 a.m. at the Deschutes County Board of
Commissioner's Hearing Room, Administrative Building, 1130 NW Harriman, Bend, Oregon for the purpose of
hearing remonstrances to said improvements.
Section 3. That, subject to the hearing process set forth by Chapter 12.48 of the Deschutes County
Code, the LID be formed and the improvements carried out as described in said Engineer's Report.
Section 4. That the Road Department Director be authorized to notify benefited property owners of the
said hearing and proposed improvement, in a form substantially as contained in Exhibit "B", attached hereto and
by this reference incorporated herein.
51- -
DATED this ` day of MM 2003.
BOARD OF COUNTY COMMISSIONERS
OF DESCTES COUNTY, OREGON
/t-
ATTEST:
Recording Secretary
DENNIS R. LUKE, Chair
1
TOM DEWOLF, Com
Y, CorXhissioner
PAGE 2 OF 2- ORDER NO. 2003-035 - HURTLEY RANCH ROAD LID
ES
EXHIBIT "A"
2
Road Department
MEMORANDUM 61150 S.E. 27th St., Bend, OR 97702
(541) 388-6581 • FAX (541) 388-2719
TO: Board of County Commissioners
FROM: Gary Judd, Engineer
DATE: March 18, 2003
SUBJ: Feasibility study for the Hurtley Ranch Road L.I.D.
This report is made pursuant to Section 12.48.150 of the Deschutes County Code concerning the
engineering investigation, by the Deschutes County Road Department, for proposed local road
improvements.
Deschutes County received a petition from certain property owners to improve a certain
dedicated public road known as that portion of Hurtley Ranch Road in Section 6, Township 15
South, Range 11 East of the Willamette Meridian, Deschutes County, Oregon. Due to this
petition, the Deschutes County Board of Commissioners initiated a Local Improvement District
by Resolution No. 2003-006 signed on January 14, 2003.
The Resolution was referred to the Deschutes County Road Department for the completion of a
feasibility study of the proposed local improvements in accordance with Deschutes County Code
12.48.150. This report constitutes the engineer's findings.
GENERAL DESCRIPTION OF THE ROAD AND SURROUNDING AREA
The road for which the improvements are sought is located approximately five miles east of
Sisters.
Hurtley Ranch Road intersects with Highway 126. Hurtley Ranch Road is designated as a rural
local road on the County's Transportation Plan Map. All of the lots within the boundaries of the
LID abut on the road to be improved.
The road within the proposed LID is currently an unpaved road consisting of decomposed
aggregate and dirt. The road was built to serve the lots in the early 1980's. Hurtley Ranch Road
was not constructed to current County standards and is not included in the County maintained
road system. The County bears no responsibility for maintaining this road. Maintenance of the
road must be provided by owners of the property served by this road.
Quality Services Performed with Pride
Hurtley Ranch Road LID
2 of 6
Since the road is unpaved, is prone to extensive washboarding and rutting, which requires
frequent grading to smooth the ruts and washboards out. Repeated grading, snowplowing, and
the effects of traffic have caused the base material to nearly disappear from the roadway. In
many places the road is now down to dirt, with rocks showing through.
A map of the area is attached hereto as Exhibit 1.
OPTIMAL LOCATION AND EXTENT OF THE IMPROVEMENT
The road to be improved is classified as a local street by the Deschutes County Transportation
Plan. Meaning that the purpose of this road is to carry local traffic and primarily serve lots
abutting the subject street. See DCC 17.08.620(F).
Since all Hurtley Ranch Road within section 6 is included in the Local Improvement District, this
is an optimal location and extent of the project. The proposed improved road will facilitate
orderly development and efficient use of infrastructure throughout the neighborhood as well as
effective maintenance of the improvements.
BOUNDARIES OF THE LOCAL IMPROVEMENT DISTRICT
DCC 12.48.130 requires that properties to be assessed be included within the boundaries of a
designated local improvement district (LID). Properties to be included in a LID are properties
that are benefited by the proposed local improvements. Attached as part of Exhibit 2 of this
report is a map showing the boundary of the proposed local improvement district and the
benefited properties, along with the location of the improvement and the road to be improved.
Properties abutting or have their only access from a road improvement are presumed to benefit
from such construction. Accordingly, except as noted herein, the boundaries of the LID have
been drawn to include those properties abutting or have their only access from the improvements.
Because the road is designated as rural local roads, they will be constructed to standards
appropriate for rural local roads.
A map of the Local Improvement District is attached hereto as Exhibit 2.
DESCRIPTION OF THE CONSTRUCTION DESIGN
The construction standards for local streets are found in the County subdivision ordinance. See
DCC 17.48.010. The relevant standards are set forth in Section 17.48.050 and Table A. Those
standards require a pavement width of 24 feet, a base depth of 6 inches of crushed aggregate and
a surface of 0-9 mat or 2" of AC. The road must be designed to the safety and design standards
of the American Association of State Highway and Transportation Officials (AASHTO). These
standards as adapted to rural local streets reflect the designation and function of the improvement
as a local street.
This engineer's report has been drafted anticipating that the work to be done will meet the rural
local road construction standards. The following is a description of the proposed work under
those standards:
Hurtley Ranch Road LID
3 of 6
Mobilization - normal mobilization costs incurred in preparation of the work.
Construction Surveying - setting slope stakes, subgrade stakes, and base stakes for the
contractor to construct the road.
Traffic Control - signs and flaggers will be provided to warn, safeguard, protect, guide, and
inform the public and workers.
Sub grade - earthwork will be required to construct subgrade. There will be some
construction required to provide proper drainage.
Base - placing, shaping, compacting, and fine grading of base will be required. A six inch
depth of aggregate base will be utilized for the roadway and a four inch depth of aggregate
will be used for driveway approaches.
Paving - the paving will be a two inches in depth of asphaltic concrete surface. The
pavement width will be twenty four feet wide.
Miscellaneous Work - resetting mailboxes, moving utilities, drainage, and obtaining right-
of-way.
Engineering and Administration - the expenses incurred by the County in the preparation of
plans and specifications, inspection, surveying, accounting, payment collection, and interim
financing costs.
From the staff's review of the proposal and the site, it does not appear that there is anything that
would make the proposal unfeasible from a technical standpoint. All right-of-ways are dedicated
to the public with a width of sixty feet. Except for areas where the current road base does not
align with the right-of-way, the road to be improved is already laid out and in use. The terrain is
generally flat in nature, with some areas where excavation and embankment will be required. If
slopes extend outside of the right-of-way, easements will be obtained from the property owners
affected.
CONSISTENCY WITH LAND USE REGULATIONS
There are two considerations to be looked at in assessing whether the proposed improvements are
consistent with zoning requirements. First, whether the class of the road improvement is one that
would require land use approval and second, whether the requirements of the applicable zones
would require land use approval.
In this case, the proposed improvements would be considered to be a Class III road or street
project. Class III road and street projects are those involving modernization, traffic safety
improvements, maintenance, repair, or preservation of a road or street. See DCC 17.08.625(C).
Improvements falling within this classification do not as a general rule require a land use permit.
Hurtley Ranch Road LID
4of6
As a general rule, it is only when modernization involves widening by more than one lane that a
land use permit is required. See, e.g., DCC 17.08.625(B) regarding Class 11 road and street
projects. That scenario is not presented by the proposed road improvements.
As to the requirements of the zones themselves, the proposed improvements are located within
Exclusive Farm Use (EFU) zone. The EFU zone allows for reconstruction or modifications of
public roads and highways, not including the addition of travel lanes, where no removal or
displacement of buildings would occur or no new land parcels result. See DCC 18.16.020(F).
The proposed road improvements will not add travel lanes and will not remove or displace any
buildings, and no new parcels will be created. The proposed project is consistent with the EFU
zoning and may proceed without obtaining permits. Given that zoning allows for the proposed
improvement, the project is feasible from a land use perspective.
DETERMINATION OF MAXIMUM ACTUAL COST
Under DCC Chapter 12.48; assessments for local improvements may include, in the costs to be
assessed to benefiting properties, the "actual cost of the local improvement project. "Actual
costs" includes all direct and indirect costs incurred by the County to undertake a capital
construction project such as that proposed by Resolution No 2003-006 "Actual costs" includes
but is not limited to; the cost of labor, materials, supplies, equipment rental, property acquisition,
permits, engineering, financing, legal, administration, depreciation, amortization, reserve for
delinquencies, or defaults, and debt service. Administrative expenses may include those incurred
in preparation for formation of a local improvement district, such as meeting with property
owners, preparing and processing the feasibility report, and providing notice and conducting
hearings.
The engineer has determined the maximum actual cost of the proposed local improvement,
including interim financing, is $288,262.
Attached as Exhibit "3" is a detailed schedule of the cost estimate.
The estimate construction costs are based on 2002 project costs for similar types of construction.
A contingency has been added to the construction costs estimate to cover unexpected cost
overruns due to unforeseen construction complications and to reflect the possibility of higher
construction costs due to increase in the costs of materials and labor.
PROPOSED METHOD OF ASSESSMENT
The recommended method of assessment, to arrive at a fair apportionment of the actual cost of
the local improvement to the properties specially benefited, is to divide the total cost of the
project or maximum actual cost, which ever is less, by the number of specially benefited lots.
This per lot apportionment method is recommended due to differing lot sizes, shapes, and
frontages, the presence of corner lots, and takes, into account densities prescribed by zoning in the
area. The differences amongst the lots make for difficulties in apportionment if an alternative
apportionment method based on frontage or acreage were to be used. Since most of the lots are
smaller that existing zoning allows, it is reasonable to assume that each abutting lot will have
only one residence; therefore, the ability to use the improvements would be the same per lot
regardless of the frontage or acreage a particular lot has.
Hurtley Ranch Road LID
5 of 6
The boundaries of the LID have been drawn to include only properties that abut or directly access
onto the proposed improvements. All included properties are zoned EFU. Given the existing
zoning, the size of the subject parcels, and the nature of existing development in the area, it is
reasonable to assume that future development on the vacant lots in the proposed LID will be for
residential uses.
One large undeveloped lot (141131C0000100) receives its primary access from Hurtley Ranch
Road. This lot is owned by Deschutes County. Under existing EFU zoning this parcel could be
partitioned into two lots. If the partition was completed both lots would be specially benefited by
the proposed road improvements. For this reason the lot will be assessed as two lots if the LID is
approved.
SPECIAL BENEFITS TO ASSESSED PROPERTIES
All of the properties to be assessed abut the proposed improvements. As rural local roads,
abutting properties may take access directly from any of the road segments to be improved.
After the improvements are finished, all properties proposed to be assessed will have the entirety
of their access be by way of a paved improved road designed and constructed to County
standards. County standards reflect the safety and design criteria of the Association of State
Highway and Transportation Officials (AASHTO). The roads to be improved currently do not
meet AASHTO safety standards.
Direct access from paved, improved roads will reduce wear and tear on vehicles and generally
make access to the abutting properties for the entire length of the access more convenient.
Direct access from paved, improved roads will improve response time from emergency service
vehicles, such as fire trucks and ambulances. Emergency service vehicles will not be required to
slow down to negotiate bad stretches of road.
Direct access from paved, improved roads will reduce dust raised by vehicles traveling past
residences on aggregate roads.
The status of the roads, as improved to County standards, will allow the County to accept the
roads into the County maintained road system for maintenance. The County currently has a
policy of not accepting roads or streets into the County maintained road system that have not
been constructed to County standards. Such roads are not maintained by the County and if
property owners who use them wish them to be maintained they must take responsibility for such
maintenance.
Unimproved roads require frequent maintenance to keep them from getting rutted and
washboarded. This can be an expensive undertaking, especially when additional base material is
added. Often, the washboards and ruts will reappear on the surface of the road after only a week
and the road will need to be regraded.
In a heavy snow winter, these roads often need to be snow plowed. As County maintained roads,
the improved roads would be plowed by the County according to the County's schedule for
plowing. Properties not abutting the improvements will not gain the benefits of County road
maintenance.
Hurtley Ranch Road LID
6of6
Direct access from a paved road will improve the property values of the abutting properties.
For all these reasons, the properties to be assessed are specially benefited from the proposed
improvements.
Exhibit 112" is a drawing showing specially benefited properties.
DESCRIPTION AND ASSESSED VALUE
A description and assessed value of each lot or parcel to be specially benefited by the local
improvements and included within the LID boundaries, with the names of the owners of record,
is attached as Exhibit "4" of this report.
MAXIMUM ASSESSMENT AGAINST EACH LOT
The maximum assessment against each lot or parcel (including 2 assessments for TL# 100) to be
included in the LID is:
$288,262 / 14 lots = $20,590.14 per lot.
This is the assessment against each lot that the County agrees not to exceed, if the actual costs are
less than the engineer's estimate then the assessment against each lot will be reduced.
FINANCIAL CONSIDERATIONS
DCC 12.48.150(B) addresses minimum requirements for the financial feasibility of the proposed
project. Attached as exhibit 115" is the analysis by the County Finance Director regarding
financial feasibility of the project.
Hurtley Ranch Road Local Improvement District
Location of Hurtley
Ranch Road LID
HIN
RD
Exhibit "1"
J
m
Y
U
O
A
N Hurtley Ranch Rd
N L.I.D. Boundary
Other Roads
State Highway
Affected Parcels
0 Other Taxlots
1000 0 1000 Feet
March 18, 2003
Exhibit "2"
DESCHUTES COUNTY
ROAD DEPARTMENT
GIS DIVISION
John !Anderson. CIS Specialist
Phone: (541) 380 0581, email: iohna@deschut-urg
81150 S.E. 27th St, Bend, OR, 87782
The information on this map was derived from digital databases on
Deschutes Count's G.I.S. Care wastaken in tha motion ofthis
map, but it is provided "as is'. Deschutes Courtly cannot accept any
responsibility for errors, omissions, or positional accuracy in the digital
data or t ho underlying records. There are no warremies, express or
implied, inducing the warrardy of merchantability or fitness for a
particular purpose, accorrhparytxg this product. However, notification
of" errors will be appreciated.
p:1av_projects\local improvement districts192nd s1Uid.apr
Exhibit 3
HURTLEY RANCH ROAD
LOCAL IMPROVEMENT DISTRICT
COST ESTIMATE
ITEM
QUANTITY
UNIT PRICE
COST
TION
All
Lum Sum
$ 14,612
URVEYING
A
ll
Lum Sum
11,648
AFFIC CONTROL
F
All
Lump Sum
2,912
NS
195 S.F.
$8.00
1,560
S
97 HRS
$33.00
3,209
G & GRUBBING
All
Lump Sum
6,812
EARTHWORK
3,120 C.Y.
$11.00
34,320
FINISH ROADBED
5,200 L.F.
$ 2.00
10,400
WATERING
974 M.G
$ 5.00
4,872
6" OF BASE
13,867 S.Y.
$ 4.40
61,013
2" OF A.C.
1,558 TNS
$ 35.00
54,527
2' AGG. SHOULDERS
2,311 S.Y.
$ 3.50
8,089
DRAINAGE
All
Lump Sum
10,000
DRIVEWAYS
13 EA.
$300.00
3,900
SUBTOTAL
$227,875
CONST. CONTINGENCY
10%
22,787
SUBTOTAL
$250,662
ENGINEER &
ADMINISTRATION
15%
37,599
TOTAL LID COST
$2889262
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EXHIBIT #5
Hurtley Ranch Road
Local Improvement District
Financial Analvsis
1. Assessment to Value Ratios
The ratio of assessed property value to the estimated LID assessment is one means of
determining the financial risk. The ratios and lot percentages in the LID are as follows:
Number of Lots
% of Project
Ratio Analysis
8
61.5%
10:1 or greater
4
30.8%
5:1 to 10:1
1
7.7%
2:1 to 5:1
0
0.0%
2:1 or less
The following information was compiled by the Deschutes County Road Department:
Approximately 5,300 feet of road is to be improved and 13 lots are to benefit from this
road.
No one-property owner owns more than three lots within the boundaries of the LID.
The Assessor's records show 10 of the 13 lots developed; therefore DCC 12.48.330
"MINIMUM REQUIREMENTS FOR LOCAL IMPROVEMENTS INVOLVING
UNDEVELOPED LAND" does not apply. However, this LID appears to meet the
criteria in DCC 12.48.330(A) for feasibility from a financial standpoint.
II. Risk Related Undeveloped Land
Approximately 23% (3 lots) of the property within this area is undeveloped. Of the
undeveloped properties, all have value to assessments ratios greater than a 4:1 ratio.
III. Interim Financing
Outside interim financing for this project may be required. Bonding for these
assessments will be required on behalf of property owners.
IV. Long-term Financing
Ballot Measure 50 has not affected our ability to issue limited tax improvement bonds for
a project such as this one, according to our financial advisor for recent bond issues.
O'~
;t
U
Marty Wynne
Finance Director, Deschutes County
EXHIBIT "B"
NOTICE OF PROPOSED ROAD IMPROVEMENT
DATE: April 2, 2003
TO: ((NAME1))
((NAME2))
((NAME3))
((ADDRESS))
((CITY)), ((ST)) ((ZIP))
DESCRIPTION OF IMPROVEMENT PROJECT: HURTLEY RANCH ROAD L.I.D.
DESCRIPTION OF BENEFITED PROPERTY: ((ACCOUNT))
Estimated Cost of Improvement: $288,262.00
Estimated Amount of Assessment: $20,590.14
The Board of County Commissioners has initiated the above improvement. The County Engineer has
made a favorable report to the Board of County Commissioners regarding the proposed improvement.
The Engineer's report relating to the proposed LID is on file and available for public examination.
The area affected by the proposed local improvement is all of Hurtley Ranch Road, located in Section 6,
Township 15 South, Range 11 East of the Willamette Meridian. The road to be improved is all of Hurtley
Ranch Road. The benefiting lots that would be assessed for the proposed improvement include those lots
abutting the aforementioned road improvements shown on the attached list. Upon completion of the
proposed improvement, the roads will be accepted into the County Road System, and will be maintained
by Deschutes County.
IF YOU OBJECT TO THE PROPOSED IMPROVEMENT AND ASSESSMENTS, YOU ARE REQUIRED
TO FILE WRITTEN OBJECTION, IF ANY, WITH THE BOARD OF COUNTY COMMISSIONERS, C/O
DESCHUTES COUNTY ROAD DEPARTMENT, 61150 S.E. 27TH STREET, BEND, OREGON 97702,
WITHIN 20 DAYS AFTER THE MAILING OF THIS NOTICE, OR BY ORAL TESTIMONY AT THE
PUBLIC HEARING ON THE PROPOSED IMPROVEMENTS BEFORE THE BOARD OF COUNTY
COMMISSIONERS, WHICH WILL BE HELD ON MAY 7, 2003 AT 10:00 A.M. IN THE DESCHUTES
COUNTY BOARD OF COMMISSIONER'S HEARING ROOM, ADMINISTRATIVE BUILDING, 1130 NW
HARRIMAN, BEND, OREGON.
If more than 50% of the owners of land representing more than 50% of the total amount of the
assessment for the proposed improvement file objections, the proposed improvement will be declared
abandoned and no new resolution shall be adopted within a period of one year. If the required number of
objections are not received, the improvement will proceed and you will be notified of the actual
assessment when it is determined by the Engineer.
This assessment, as finally approved by the Board of County Commissioners, will be entered into the lien
docket of Deschutes County and will be released when the assessment is paid in full. Owners may apply
to make payments in installments which can be paid over a ten-year period.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TOM BLUST, Road Department Director
On Behalf of the Board of County Commissioners
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MEMORANDUM
TO: Board of County Commissioners
FROM: Gary Judd, Engineer
DATE: March 24, 2003
SUBJ: Hurtley Ranch Road Local Improvement District
Road Department
61150 S.E. 27th St., Bend, OR 97702
(541) 388-6581 • FAX (541) 388-2719
BACKGROUND
On January 14, 2003 the Board of County Commissioners (BOCC) referred the Hurtley Ranch
Road Local Improvement District (LID) to the Road Department to complete an Engineer's
Report and to conduct a Mail Poll of the property owners.
DISCUSSION
The Engineer's reported found the Hurtley Ranch Road LID project to be feasible and estimated
the cost of the 5,200 foot long project to be $288,262. There are 13 lots within the boundaries of
the LID. Since one undeveloped lot is approximately 75 acres and under current zoning can be
split into two lots the engineer determined that this lot should pay two assessments. This lot is
owned by Deschutes County. The estimated cost of each assessment is $20,590.14. Deschutes
County has guaranteed not to exceed this assessment cost.
Twelve of the property owners returned their ballot by the postmark deadline of March 7, 2003.
Deschutes County Code No. 12.48.166 requires that 60% of the owners must vote yes for the
LID to be eligible for further consideration by the Board.
The mail poll results are:
VOTES IN FAVOR
10 lots 71%
VOTES AGAINST
2 lots 14%
DID NOT VOTE
2 lots 14%
RECOMMENDATION
The Road Department recommends that the Board approve the Order to set a public hearing and
directing notice be given of the hearing. Owners shall have the right to object to further
prosecution of the LID either by filing a written objection or by oral testimony at the hearing.
Quality Services Performed with Pride