2003-837-Minutes for Meeting April 24,2003 Recorded 5/6/2003DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
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2003-000837
CLERKOS CJ 1003'831
05/06/2003 03:40:08 PM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
COUNTY SPACE PLANNING GROUP
THURSDAY, APRIL 24, 2003
Present were Susan Ross, Commissioners' Office; Laurie Kendall and Mark
Amberg, Legal Counsel; Dave Lilley and Carlie Chubb, Tax/Finance; Renee
Warner, Building Services; Debbie Legg, Personnel; Nancy Blankenship and
Tiffany Westcott, Clerk's Office; and Scot Langton, Assessor.
The meeting began at approximately 11: 00 a.m.
Susan Ross explained that there will be no special painting of rooms, and
employees should not use wallpaper. They should not bring in personal furniture
because of liability issues. Color can be added to the walls with the use of framed
photographs and pictures.
She then gave an overview of the color scheme that has been selected.
Scot Langton brought up concerns regarding safety measures. Ms. Ross said she
has discussed this with the Board, but they want to see how the budget looks after
the building has been completed. There are seventeen County facilities that need
to be considered as a whole.
Mr. Langton said that the departments would really like to see panic buttons
installed. These would alert someone else in the department, by means of a light or
an open microphone, that there is a problem at the front desk. This should not be
too complicated to include, and would make the employees feel much more
comfortable.
Nancy Blankenship pointed out that in Phoenix or Tucson, video cameras that
show people on camera, similar to those one would see when walking into Costco,
seem to be a good protective measure even though the video is not monitored.
These are especially helpful in lobby areas.
Minutes of Space Planning Group Thursday, April 24, 2003
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Finance will have some separation with the use of windows, primarily because
they deal with cash.
Ms. Ross asked that the departments identify where the panic buttons should be
installed and whom they would alert in each department, and provide this
information to her no later than April 1.
Ms. Ross then said that artwork is being discussed now; and instead of one big art
piece, the funds will be spent on special walkways, benches and wall art. They
also plan to continue the art display that it now being done in the hearing room.
The group then discussed how they are coming along on determining their
furniture needs. Ms. Ross stressed that she needs to know as soon as possible what
each department wants to order. The final result will be an inventory bid list, as
well as confirming where the wiring should be. These plans, which show what
will be moved and what needs to be added, will also assist the Building Services
staff in directing where furniture and equipment needs to placed.
Scot Langton said he is not satisfied with the help he is currently getting in
deciding what to purchase. Ms. Ross advised him to call a designer or contractor if
he feels that would assist him in getting his inventory put together. The master list
needs to be consistent. She urged everyone to keep in mind that the cost of
installation needs to be a part of the information obtained from whatever vendor a
department wants to use.
Ms. Blankenship asked if shelving should be included, or if they should have their
existing shelving moved. Ms. Ross said to put new shelving on the list, with the
idea that if the cost goes too high, it can be adjusted accordingly.
Ms. Ross reminded everyone of the following deadlines:
• The location of the panic buttons and the desk area to be alerted needs to be
provided to her by May 1; and
• The inventory list of furniture and equipment should be to her no later than
July 1.
Being no further items brought before the group, the meeting adjourned at
11:55 a.m.
Respectfully submitted,
Recording Secretary
Minutes of Space Planning Group Thursday, April 24, 2003
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