2003-885-Minutes for Meeting May 12,2003 Recorded 5/13/2003COUNTY OFFIC14L
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 2003'885
COMMISSIONERS' JOURNAL
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2003-000885
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-657 "F- Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 129 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Dan Peddycord, Health
Department; Tom Blust and Gary Judd, Road Department; George Read and
Catherine Morrow, Community Development; Dave Peterson, Information
Technologies; Anna Johnson, Commissioners' Officer; Tammy Credicott, Property
Management; media representatives Barney Lerten of bend. com and Chris Barker of
the Bulletin; and three other citizens.
Chair Dennis Luke opened the meeting at 10:30 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Discussion of the Reading of a Proclamation,
Declaring May 15 as Deschutes County and COIC Employee Health and
Fitness Day, and Kicking Off the B- Well Walking Club.
This item will be addressed at the Wednesday, May 14 Board meeting.
3. Before the Board was Discussion of the Reading of a Proclamation,
Declaring the Third Week of June as Noxious Weed Awareness Week in
Deschutes County.
This item will be addressed at the Wednesday, May 14 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, May 12, 2003
Page 1 of 6 Pages
4. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-295, an Intergovernmental Agreement between
Deschutes County and the Crook -Deschutes Education Service District
regarding Reductions in Nurse FTE and Funding.
Dan Peddycord explained that this contract involves state funding to
Commission on Children & Families, for the Ready Set Go program. Mid -year
the funding was decreased, and they had to adjust the amount of contracted
FTE. This document closes the loop on this program. He anticipates the FTE
will be further reduced in the next fiscal year.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-296, an Intergovernmental Agreement between
Deschutes County and Central Oregon Community College to Operate
COCC Student Health Services on Campus.
COCC representatives asked the Health Department for this service, which
covers basic first aid, health screening and family planning. The contract
increases the amount of monthly payments made which cover costs of
personnel, materials and on-site facilities.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Approval of the
Deschutes County Health Department's Annual Plan for 2003-04.
Minutes of Board of Commissioners' Work Session Monday, May 12, 2003
Page 2 of 6 Pages
Commissioner DeWolf asked that the acronyms be explained; and also asked
why HIV and AIDS treatments aren't included. These and other questions will
be addressed on Wednesday, May 14.
Dan Peddycord said that this plan is a radical departure from previous years
regarding grant streams. This document looks at the health of the community in
general, and speaks to those issues.
This item will be addressed more fully at the Wednesday, May 14 Board
meeting.
7. Before the Board was a Discussion of a Public Hearing on the Lazy River
Drive Local Improvement District, and Consideration of Signature of
Resolution No. 2003-044, Directing Improvements to be Made by Contract.
Commissioner Luke observed that it seems like 40% should have to vote no;
but a non -vote is a no vote, under state law.
This item will be addressed at the Wednesday, May 14 Board meeting.
8. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-048, Declaring the County's Intent to Issue
Obligations to Reimburse the County for Lazy River Drive Local
Improvement District Project Expenditures.
Gary Judd said this one requires 60% yes votes as well, but no votes are
considered yes votes.
This item will be addressed at the Wednesday, May 14 Board meeting.
9. Before the Board was a Discussion and Consideration of Signature of an
Intent to Award a Contract for Collar Drive Local Improvement District
Project Improvements.
Gary Judd explained that Hooker Creek was the low bidder. The Intent to
Award Contract document needs to be signed by the Chair.
DEWOLF: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, May 12, 2003
Page 3 of 6 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
10. Before the Board was a Discussion and Consideration of Signature of a
Letter Extending the Grant Period on the National Fire Plan Grant for La
Pine (in order to finalize the La Pine New Neighborhood Forest Plan).
Catherine Morrow this requests an extension on a $50,000 fire planning grant;
the USFS doesn't have a problem with it. Thins, limbs, cuts bitterbrush, use
material for trail construction.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
11. Before the Board was a Discussion of a Public Hearing on the Community
Development Department Fiscal Year 2003-04 Draft Work Plan.
George Read said there are some late additions to the document, arrived at after
the Planning Commission meeting of last week.
This item will be addressed at the Wednesday, May 14 Board meeting.
12. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-062, Authorizing the Sale of County -owned (Land -locked)
Real Property (located off O.B. Riley Road, Bend).
The adjacent owner has asked to purchase this small, land -locked parcel. One
side is a rock outcropping and the owners of that adjacent parcel could not
utilize it. The owner who wishes to purchase can utilize it. The County has
owned it through foreclosure since 1987.
DEWOLF: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, May 12, 2003
Page 4 of 6 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
13. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-061, Authorizing the Sale of County -owned (Land -locked)
Property (located off Smith Rock Way, Redmond).
This is a land -locked parcel, which has been previously offered to adjacent
owners. A portion of the property was sold, and other neighbors would like to
purchase two forty acre parcels. It is one legal lot of record, zoned EFU. The
County wants to break it down into more marketable size properties. Access is
the issue; there's a one -foot strip that is the problem right now.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
14. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-059, Transferring Cash among Various Funds, as
Budgeted in the Deschutes County Fiscal Year 2002-03 Budget, and
Directing Entries.
This was placed on the Consent Agenda for Wednesday, May 14.
15. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-049, Transferring Cash with Various Categories of
Mental Health Department Funds, and Directing Entries.
This item will be addressed at the Wednesday, May 14 Board meeting.
16. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-047, Authorizing the Financing of Local
Improvement District Projects in the Amount Not to Exceed $1,420,000.
Minutes of Board of Commissioners' Work Session Monday, May 12, 2003
Page 5 of 6 Pages
17.
Mike Maier explained that in this instance, borrowing from a lending institution
will save the County money.
This was placed on the Consent Agenda for Wednesday, May 14.
Before the Board were Additions to the Agenda.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 11:15 a.m.
DATED this 12th Day of May 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
ecording Secretary
Minutes of Board of Commissioners' Work Session
Page 6 of 6 Pages
De his R. Luke, air
To DeWolf, Comm' ioner
4�40,��
Michael M. Daly ommissioner
Monday, May 12, 2003