2003-890-Resolution No. 2003-049 Recorded 5/15/2003z
WED
L G UNSEL
DESCHUTES COUNTY OFFICIAL RECORDS �, 2003-8910NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
111111111.111.1..1111111.11111.11 05/15/2003 01:28:41 PM
2003-0008100
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2002-2003 RESOLUTION NO. 2003-049
Deschutes County Budget and Directing Entries
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 270-2200-501.97-01 Accountable Behavioral Health
Alliance Fund, Contingency $392,728
TO: 270-2200-491.96-12 Accountable Behavioral Health
Alliance Fund, Mental Health
Transfer Out $392,728
DATED this 14th day of May, 2003.
BOARD OFC,,qVNTY COMMISSIONERS OF
DESCHUT OUNTY, OREGON
DENNIS R.
ATTEST: TOM DEWOLF, Commissioner
Recording Secretary MIICAAE M. DALY ommissioner
PAGE l OF 1-REsol.UTION No. 2003-049 (5/14/03)
Form No.
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: May 14, 2003
Resolution No. 2003-049
Budget Prior
to this
Line -item Description Line -item Account Resolution Inc/(Dec) Revised
Resources _
Total Resources
Requirements: -
ABHA, Contingency 270-2200-501.97-01 614,549 (392,728) 221,821
ABHA, Transfers Out -Mental Health 270-2200-491.96-12 525,000 392,728 917,728
Total Requirements 1,139,549 - 1,139,549
Judi Hasse
From:
Marty Wynne
Sent:
Tuesday, May 06, 2003 8:25 AM
To:
Judi Hasse
Subject:
FW: Mental Health resolution transfer
Resolution Transfer
2002-102 C...
Hi Judi,
Would you please prepare the resolution. Thank you.
Marty
-----Original Message -----
From: Greg Canfield
Sent: Monday, May 05, 2003 5:59 PM
To: Marty Wynne
Subject: Mental Health resolution transfer
Hi Marty
We would finally like to get the rest of the appropriated contingency dollars out of Fund
270 (ABHA) and into Fund 275. Please see the attached document and let me know if I need
to do anything different or if you need any other info to get this done. Thanks Marty,
Greg Canfield
Business Manager
Mental Health
322-7509
322-7565 (fax)
1
Resolution 2002-102
Budget Changes
Mental Health originally appropriated $746,549 of Contingency in Fund 270 (ABHA) for
the 2002/03 Fiscal year. In budget resolution 2002-101 $132,000 was transfered to
Fund 275 leaving $614,549 of appropriated funds in Fund 270 contingency.
At this time Mental Health would like to transfer the remaining appropriated funds
in the Fund 270 contingency account of $614,549 to Fund 275. This will help cover
Mental Health operational costs for Fiscal Year 2003/04 as well as the remainder of the 2002/03
Fiscal year, in light of current and future revenue cuts. Mental Health operational costs are considered an
acceptable expenditure of ABHA (Fund 270) dollars that have accrued slowly over the last several
years as ABHA revenues have consistantly exceeded expenditures.
Fund 270
Original Amount of Revised
Account Number Budget Change Budget
270-2200-491-9612 525,000 614,549 1,139,549
270-2200-501-9701 614,549 (614,549) -
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AGENDA REQUEST - Information for the Commissioners
Page -2-
Person Making Request IMarry Wynne Phone # 388-6559
Person to attend the meeting(s) I Marty Wynne Phone # 388-6559
Department/Division
Finance
TITLE OF AGENDA ITEM:
Resolution No. 2003-049
TYPE OF ITEM: Public Hearing 1:1 Ist Reading F_1 Findings/Decision
2nd Reading & Adoption El Reading of a Proclamation F-] Contract/Agreement
Order Resolution Ordinance El Grant
Lease El License El Deed F Other
BRIEF DESCRIPTION OF AGENDA ITEM. Include background information, department
recommendations, and explain why this is important to the County. Also explain how this will be
implemented, including any short-term and long-term impacts. Attach an extra page if necessary.
Consideration of Resolution No. 2003-049 to transfer appropriations within the Deschutes County Accountable
Behaviorial Health Alliance Fund (Fund 270) from Contingency to the Transfer Out category (the "Mental Health" line -
item account) to cover Mental Health operational costs for FY 2003-04 as well as the remainder of the 2002-03 FY to help
offset future revenue cuts. Mental Health's original request for transferring the full balance out of contingency cannot be
granted due to the fact that Oregon Budget Law states that "no more than 15% of the total appropriations of the fund can
be transferred out of contingency with a resolution."
IF A CONTRACT OR GRANT:
New contract/grant: Additional position(s)? Additional cost?
Additional revenue to County? Budgeted?
Change of existing contract/grant: Amending terms of contract?
Extension of time frame? Additional cost?
Budgeted? Additional revenue to County?
IF A LAND USE, ROAD OR PROPERTY ISSUE:
Have you attached the appropriate maps (of the property and of the general area)?
AGENDA REQUEST - Information for Board Secretary Page -1-
DEADLINE: Your agenda request, along with your original documents and other backup
information, needs to be submitted to the Board's Secretary by noon of the Thursday
prior to the meeting. Agenda requests should be typewritten or done on computer.
REQUIRED: All documents that require Board signature, the agenda request form (two pages),
and a complete copy of the documents and all backup documentation.
• If the Board wants more detail than what you have provided on the agenda request, the Board's
Secretary will give them copies of the backup you have submitted.
• The original documents will be logged in and routed to Legal Counsel for review. Please do not
give original documents directly to Legal Counsel or to the Commissioners. The Commissioners
will not sign contracts or other documents until Legal Counsel has first approved them.
SEND TO: Bonnie Baker at the BOCC; or fax to 388-4572; or e-mail to bonniegco.deschutes.or.us.
Phone # 388-6572.
Person Making Request I Marty Wynne Phone#1 388-6559
Person who will attend the meeting(s) (Marty Wynne Phone # 1 388-6559
Today's Date 5/8/03 Requested meeting date(s) 5/14/03
SCHEDULING:
❑ Monday work session only (discussion item only, does not require Board action)
❑x Monday work session and Wednesday regular board meeting (discussed at the work session; action
to be taken at the regular meeting)
PLEASE NOTE: The Board usually does not meet on the Monday or Wednesday of the third week of
the month. Also, meetings may be cancelled or rescheduled due to holidays, out -of -area meetings or
conferences, and vacations. Please call if you have questions about specific dates, especially if you are
setting a date for a public hearing.
FOLLOW UP: Once the Board and all others have signed the documents, one original is sent to the
Clerk for recording. Check the items below that apply to the handling of your documents.
❑ Other signatures are required. Please return the documents to me. I will obtain other signatures
and return one completely signed original to the Board's office.
❑ Other signatures are required. Please mail the documents to:
x❑ No further signatures are required. Please send me a copy of the signed documents.
❑x No further signatures are required. Please send a c_py of the signed documents to:
Greg Canfield, Mental Health
❑ No further signatures are required. Please send one of the signed originals to:
Other: