2003-899-Minutes for Meeting April 21,2003 Recorded 5/16/2003DESCH
TES COUNTY OFFICIAL
UBLANKENSHIP, COUNTY CLERK
CJ 1443'899
NANCY
COMMISSIONERS' JOURNAL 05/16/Z043 03:48;47 PM
II 111111111111111111111111111112 03-0
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 21, 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Susan Ross and David
Givans, Commissioners' Office; and Risk Isham, Legal Counsel.
Present for part of the meeting were Gary Smith, Roger Kryzanek and Greg
Canfield, Mental Health Department; Dave Peterson, Information Technologies;
Tammy Credicott, Property Management; and Steve Scott, the County's real estate
broker of record. No media representatives or other citizens were present.
The meeting began at 1:30 p.m.
1. Update on Crisis Resolution Center.
Gary Smith said that there have been a number of meetings held, with
considerations made regarding the building and operations.
Rick Isham explained that new budgets were present two weeks earlier, and the
County and St. Charles agree that it is workable. Grant funds will still be
needed, and there will be a shortage of construction funds in the amount of
$40000. It is possible the shortage can be covered by business loan funds,
with the loan paid back prior to establishing the reserve fund.
Minutes of Administrative Liaison Monday, April 21, 2003
Page 1 of 4 Pages
Regarding operations, the initial negative budget impacts should be over within
three years; if not, the facility could be operated at a reduced level.
Susan Ross suggested that loan funds be used to begin construction now, as this
project needs to go out to bid soon. She added that the grant has been
approved, and the funds are to come at any time.
Rick Isham said that it would probably be best to have the County handle the
construction funding deficit, as it gives more control over the process; most of
the funding is coming through or from the County in any case. This assures
that the project will be successful. Susan Ross added that if the County has to
wait for St. Charles to approve a portion of this funding, it could delay the
project even more.
Mr. Isham recommended that a letter to St. Charles be drafted, specifying the
details. He also said that the operating agreement should be in place within ten
days.
Greg Canfield will meet with Commissioner Luke and Marty Wynne, Finance
Director, later in the week to work out the details. Commissioners Daly and
DeWolf stated they are satisfied with the plan as discussed.
2. Discussion of Sales of Dale Road Property.
Tammy Credicott said that an offer has been made on the County -owned
property located at Dale Road and Deschutes Market Road, consisting of an 80 -
acre parcel that is half EFU zoned and half MUA-10 zoned.
Steve Scott stated that it is one legal lot of record, but it should be possible to
split it. The list price is $645,000, and the offer is for $575,000, subject to the
partition and being able to place a home on the EFU parcel. Mr. Scott
recommended a counter-offer of $595,000, with a six-month close of escrow.
It will likely cost $10,000 or more to get an answer on the property split. The
buyers have asked for terms at 7.25% interest, with the loan due upon
refinancing. The Commissioners agreed to these recommendations.
Minutes of Administrative Liaison Monday, April 21, 2003
Page 2 of 4 Pages
3. Discussion regarding Integrated Public Safety Records Systems (COPS).
Dave Peterson said that the City is ready to join in the use of this system. He
added that it is preferable to contract out the two Information Technologies
people who will be overseeing the system, as this provides better control.
Commissioner DeWolf asked that Mr. Peterson work with Dave Malkin,
Director of 9-1-1, as soon as possible in completing this process.
4. Update of County Projects.
Commissioner Luke explained that there is a real concern in purchasing the
Midstate Electric Cooperative property in La Pine, because of its environmental
history. He said that an investigation should be done, and funded 50150; in that
way, both entities will have ownership of the information. There are several
items of concern, such as wetlands, fill that has been used, and possible PCB's.
Commissioner Daly said that the information should be shared with the
Department of Environmental Quality; they may say all of the investigation is
not necessary. Mike Maier replied that the DEQ won't indemnify the County if
something happens in the future.
Rick Isham added that Midstate wants a complete release of liability, and that
the County needs to be very careful. Commissioner Luke stated that the County
should be in control of the testing. Rick Isham said that it is due diligence to do
a complete investigation; there is a potential huge liability if it isn't properly
handled.
LUKE: Move approval of the County paying 50% of the cost of the
investigation.
DEWOLF: Second.
VOTE: DALY: No.
DEWOLF: Yes.
LUKE: Chair votes yes. (Split vote)
5. Other Items.
None were offered.
Minutes of Administrative Liaison Monday, April 21, 2003
Page 3 of 4 Pages
Being no further items brought before the group, the meeting adjourned at
approximately 3: 00 p.m.
DATED this 21St Day of April 2003 for the Deschutes County Board of
Commissioners.
Dennis R. Luke, Chair
Tom Delolf, Commissioner
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ATTEST:
is ael .Daly, mmissioner
k,u` I ' '
Recording Secretary
Minutes of Administrative Liaison Monday, April 21, 2003
Page 4 of 4 Pages