2003-906-Minutes for Meeting May 15,2003 Recorded 5/28/2003COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS Q 2003.906
COMMISSIONERS' JOURNAL 05/28/2003 04;20;39 PM
1111111111111111111111111111111111
2003-000905
ESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.oriz
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
AND
CITY OF BEND COUNCILORS
THURSDAY, MAY 159 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Anna Johnson,
Commissioners' Office; George Read and Catherine Morrow, Community
Development; and George Kolb, Road Department.
Present from the City of Bend were Councilors Bill Friedman, Dave Malkin, Chris
Telfer, and Mayor Oran Teater; City Manager David Hales; James Lewis, Patty
Stell, Brian Shetterley, Laura Rumpler and Mike Elmore.
Others present were Jeff Nielson of the Bend Chamber of Commerce; Tim Bailey
of the Central Oregon Board of Realtors; Dean Cameron of Cameron Appraisal
Services; and media representatives Ann Aurand of the Bulletin, Barney Lerten of
bend.com, and a reporter from Z-21 TV.
The meeting began at 7:30 a.m.
1. Update of City of Bend UGB/Industrial Lands Expansion.
Brian Shetterley gave an overview of the urban growth boundary as it relates to
industrial lands, and on an oversized map referred to a section of land located
north of Bend that includes about 1,500 acres.
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 1 of 8 Pages
He said that a portion of the property, approximately 800 acres, is known as
Juniper Ridge. The council's hope is to bring at least 300 acres of Juniper Ridge
into the urban growth boundary by the end of the year, and the timeline includes
the preparation of a master plan for the total acreage. The draft scope of work for
both has been considered at community solutions team meetings. An RFP will be
prepared in a week to consider firms that can address both aspects. It is
anticipated that a consultant will be under contract sometime in June.
A public hearing will be scheduled, including a joint City of Bend Council and
Board of Commissioners hearing to be held in early fall regarding the initial
acreage being included in the UGB. The master plan should be completed in
early 2004, and joint hearings of the City Council and Commissioners could be
conducted.
Commissioner Luke indicated that he is not comfortable with joint hearings in
this decision-making process; he said he feels there needs to be some
separation. Commissioner DeWolf suggested that perhaps all of the questions
and information could be brought up at a joint meeting, with separate meetings
held thereafter. Commissioner Luke said that he would be okay with this
scenario if it is merely informational in nature, but that the public should have
the opportunity to go before both groups separately.
David Hales explained that a pilot House Bill that is being considered by the
legislature, which, if it goes through, it would allow up to six industrial sites in
central and eastern Oregon to be handled through a fast track process,
depending upon the need for industrial properties. This is part of a proposed
way to make industrial properties more easily available in areas that can
demonstrate a need for such properties.
George Read said that he is not impressed with the Bill, and is concerned that
the gatekeeper is LCDC. As proposed, this would require a local process, and
then LCDC would approve it; and it could end up being much more
cumbersome than it is now. He stressed that this proposed process should be
approached with caution.
Mr. Shetterley stated that there are two tracks to be followed; the conventional
way of doing it and the proposed new way. A traffic impact analysis shows a
potential burden at Highway 97 and Cooley Road, and findings are needed in
regard to solutions and the cost.
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 2 of 8 Pages
He went on to explain that the City will be updating its urban residential plan to
determine if adequate lands for housing exist for twenty years; it is possible that
the UGB for housing may need to be expanded. This project will be launched
in about a month, and findings are expected in early 2004. The timelines are
similar to those of the Juniper Ridge industrial project.
He added that in 1991-1992 an environmental study was done in regard to
plants and rock outcroppings, and a conceptual site development plan was
completed.
Catherine Morrow stated that she has been present at the City's meetings in
regard to this subject, and is keeping Mr. Read informed.
2. Discussion regarding Shared Services.
Bill Friedman said that the philosophy of shared services is to generate cost
savings for the City, County and, therefore, the citizens. This idea was
suggested for the building departments a few months ago, but the City was
reluctant to become involved. He said he would like to see the two government
entities agree to specific objectives and goals, and that the idea to keep in mind
is to save the public as much money as possible.
Mike Maier stated that about twelve years ago a site plan was developed for the
use of the County's Knott Road property. This plan included joint use of the
facility by school buses, the city's heavy equipment, and the county's road
department equipment. For a number of reasons, no one wanted to pursue the
idea at that time.
Commissioner Luke said that Tom Blust indicated a new study would cost each
entity about $5,000. Oran Teater suggested that the groups look at the old study
to determine the usefulness of the information.
Commissioner Luke explained that he strongly believes in shared services. The
County is working with the cities of Sisters and Redmond in this regard, and it
saves the taxpayers a lot of money. Building services and information
technologies have been working with the City of Redmond for some time.
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 3 of 8 Pages
Mike Maier suggested that staff from the city and county review the old study
and see if there are some possibilities there. If the organizations want to
cooperate in this fashion, it will happen. Staff should be able to come up with
an appropriate plan.
David Hales said that the City is now looking at capital investments at this time,
and it is an opportune time for discussion. Mike Maier advised the group that
the Road Department facility will be expanded in the near future to
accommodate the Surveyor's Office, and if this issue can be addressed quickly
enough, perhaps the city and other agencies can be accommodated at the same
site; room could be made for heavy machinery, school buses, Dial -a -Ride
vehicles and other equipment.
Chris Telfer suggested that a serious discussion about this should happen soon.
Commissioner DeWolf said that staff from the various agencies could work
together on ideas, and then move to the next level.
Mike Maier stated that this needs to be analyzed and a decision made by the end
of summer at the latest. It was decided that this item would be discussed further
at the next meeting of the City Council and County Commissioners.
3. Downtown Parking Committee - County Representation
Mike Maier suggested that the County should have a representative on the
volunteer parking committee, in light of the fact that the County is by far the
largest employer located in the downtown area. Steve Jorgensen of the
County's Community Development is going to submit an application to be a
member of the committee.
David Hales said the list of applications has not yet gone to the Mayor for
review.
4. Bend Development Board and Urban Renewal District.
Mike Maier suggested that the urban renewal district be eliminated, which
would free up dollars for a variety of groups in the district. (He referred to a
handout; a copy is attached as Exhibit A.)
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 4 of 8 Pages
He added that the biggest concern is the building of a downtown parking
garage, which, he stressed, is desperately needed. He asked if the Bend
Development Board is disbanded prior to reaching agreement with the district,
whether there would be a sufficient amount of money to bond a parking garage.
Chris Telfer indicated that the urban renewal district still exists; only the board
has been disbanded. Chris Telfer added that she doesn't want the city to be too
shortsighted in this regard. Oran Teater stated that a big goal is the parking
garage. Commissioner DeWolf said he applauds the Council's decision to take
back responsibility for the district.
5. Millican Bypass (West Butte Road Project).
Commissioner Luke explained that Crook County is the lead group on the West
Butte Road project. He said that if ODOT does the project, it has been
estimated that it would cost them about $38 million because of a variety of
studies and requirements for overpasses, fencing, moving power lines and other
improvements. If the project is done locally by the counties it could cost about
$4 million, and would be done much sooner.
He said that Crook County has requested that Deschutes County pay for half of
the improvements. This came as a surprise to the Commissioners, as it was
understood that the funds would come from other sources. Bill Friedman and
Commissioner Luke are on COACT, which has voted to support this project.
The City of Redmond also has indicated support, as the bypass will reduce
truck traffic through Redmond as well as through Bend.
He added that the County's road department people have met with various Crook
County representatives, and they feel it can be accomplished for $4 million.
Commissioner DeWolf said that if the County contributes funding, it would
take away dollars needed for other projects which are already short of funds.
Commissioner Luke stated that there have been lots of letters of support, and a
study done by ODOT indicates this bypass would take about 81 trucks a day off
city roads. Crook County is willing to do a zero interest loan for three years.
Perhaps if Redmond and Bend are serious about removing trucks from their
roads, they could help out.
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 5 of 8 Pages
Commissioner DeWolf said that he needs to see some evidence of how this
would benefit Deschutes County. The Road Department should be able to
determine how much wear and tear on the roads this could eliminate, especially
because it is anticipated that because of bridge problems, truck traffic will be
shifted from Interstate 5 to central Oregon. If Deschutes County and the cities
of Bend and Redmond can agree, perhaps they can split $1 million of the cost.
Commissioner Luke stated that Gary Farnsworth of ODOT says that 81 trucks a
day is not a significant number. Oran Teater said that 8% of the trucks now
using Interstate 5 may be coming through central Oregon, but the total number
of vehicles is unknown.
Commissioner Daly stated that 81 trucks a day is not that many, and he also
expressed concern that many trucks will not use the bypass because of the grade
going down into Prineville. He suggested that perhaps Crook County should
put this on the back burner for now.
Commissioner DeWolf said that in reality the dollars requested by Crook
County might be appropriate; however, the local governments must make sure
it is logical. This needs to be decided by early July. Everyone at the County
was very supportive of the idea, but at that time didn't know they would be
requested to contribute to the project.
Commissioner Luke explained that ODOT did a survey of truckers in 1999 to
come up with the numbers. This was moved through the legislature as it benefits
the region as a whole. Even though the greatest benefit will be to the Les
Schwab Company, it is a very big employer in the region and has been helpful in
the area's economic development. Another aspect is that car traffic will be
diverted as well, although no studies were done to determine how many vehicles.
Bill Friedman said that some trucks would prefer to bypass the congestion of
Bend and Redmond, and that this is potentially valuable.
Commissioner DeWolf stated that the County needs to hear more from the state.
If the dollars were spread out over a long enough period of time, the impact
may be justified, and the County is willing to consider some level of support.
However, the Sunriver/Road 45 interchange is a big issue right now, and the
county has contributed more dollars into this particular project than ODOT has.
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 6 of 8 Pages
Commissioner Luke stressed that Crook County is a good partner in economic
development for the region, and all of the government entities in the area need
to look at how improvements benefit the region, not just the pieces of it.
Commissioner DeWolf replied that, in his opinion, the County needs to
preserve its existing priorities and focus.
Bill Friedman said that he would talk with COACT regarding possible funding
from ODOT sources. Commissioner DeWolf stated that Crook County really
wants the project to go forward, and may work with other agencies on a long-
term, interest-free loan basis. The question is whether the City of Bend wishes
to become involved.
David Hales said that the city has shortfalls in its streets budget, and the council
is grappling with funding issues. The question comes down to what would be
taken away from other projects inside the city.
At this time, George Read provided a handout detailing road revenue forecasts
and licensing fees (a copy of which is attached as Exhibit B). He said that the
area is using up infrastructure faster than any other place in the state, and other
funding sources cannot be relied upon. With the rate of growth, serious
problems and a crash of the systems will happen. This will affect the overall
economy of the area, and local governments need to plan ahead.
Commissioner Luke stated that Redmond is discussing the adoption of a gas
tax, and countywide SDC's for transportation area being analyzed.
Dave Malkin said he's not in favor of the Millican bypass project at this time;
the city is choking on other projects right now. He stated that he understands
this is a global situation, but traffic congestion within Bend is a major issue and
needs to be dealt with first.
Oran Teater stated that a gas tax with definite start and finish dates, targeting
specific projects, might be needed for the tri -county area. Commissioner
DeWolf observed that this has been tried before and the measure failed.
Bill Friedman said that George Read is correct in his observation that a crash
could happen, and the lack of transportation funding is a major problem. He
added that getting trucks off city streets is a good idea, especially in some
portions of Highway 97. In particular, getting traffic to and from Highway 97
and Greenwood is a big issue.
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 7 of 8 Pages
6. Other Items.
Mike Maier said that there are three bills in the legislature at this time, SB 444,
445 and 446, which can negatively affect law enforcement and others. He
suggested the city look into these bills since, if they bills pass, it could force
using the option of the 1145 opt out. There are possible serious fiscal impacts
in regard to labor negotiations, and it would change the structure of union
membership including case load, calls for service, staffing levels, class size for
teachers, and other issues. It is very complicated issue, and could negatively
impact governmental entities.
David Hales asked that the Bend Airport be a subject of discussion at the next
meeting. A decision to keep the airport as an economical asset needs to be
discussed. There is a lack of investment capital for the development of lands
adjacent to the airport for business uses. There is no capital available for this,
and how to proceed is a County decision as well as a city decision. About
eighty acres of undeveloped land surround the airport that could be an
important key to regional economic development.
Being no further items brought before the group, the meeting adjourned at
8:45 a.m.
DATED this 15th Day of May 2003 for the Des utes County Board of
Commissioners.
ennis R. Luke, Chair
Tom DeWolf, Comn15411oner
ATTEST:
Recording Secretary
Minutes of Joint Meeting — City of Bend Council and Board of County Commissioners
Thursday, May 15, 2003 Page 8 of 8 Pages
2002-03
Bend Downtown Urban Renewal
DISTRICT
DESCHUTES COUNTY
76,559.03
JAIL BOND
11,129.11
SHERIFF (INCORP)
46,737.53
FAIRGROUNDS BOND
10,681.90
COUNTY LIBRARY
32,939.75
BEND LIBRARY
6,675.97
COUNTY EXTENSION/41-1
1,332.11
911
9,346.85
CITY OF BEND
168,253.98
BEND METRO PARK & RECREATION
87,436.86
SCHOOL DISTRICT #1
286,210.72
SCHOOL #1 BOND 1993
10,681.90
SCHOOL #1 BOND 1998
62,760.78
SCHOOL #1 BOND 2002
34,718.69
CROOK DESCHUTES ESD
5,787.55
C O C C
36,944.78
C OCC BOND _ _ _
7,120.51
Total from division of tax
895,318.02
BEND URBAN RENEWAL SPECIAL LEVY 854,180.48
Total taxes for City of Bend UR district 1,749,498.50
source: Deschutes County Assessor 5-13-03
Exhibit �}
Page of 2
2002-03
City of Bend Tax Rates
Exhibit
Page of
TOTAL
NOW
DISTRICT
RATE
EDUCATION
GOVERNMENT
LIMITED
DESCHUTES COUNTY
1.2610
1.2610
JAIL BOND
0.1888
0.1888
SHERIFF (INCORP)
0.7695
0.7695
FAIRGROUNDS BOND
0.1823
0.1823
COUNTY LIBRARY
0.5426
0.5426
BEND LIBRARY
0.1167
0.1167
COUNTY EXTENSION/41-1
0.0221
0.0221
911
0.1597
0.1597
CITY OF BEND
2.7657
2.7657
BEND URBAN RENEWAL SPECIAL LEVY
0.1919
0.1919
BEND METRO PARK & RECREATION
1.4400
1.4400
SCHOOL DISTRICT #1
4.6998
4.6998
SCHOOL #1 BOND 1993
0.1822
0.1822
SCHOOL #1 BOND 1998
1.0324
1.0324
SCHOOL #1 BOND 2002
0.5769
0.5769
CROOK DESCHUTES ESD
0.0951
0.0951
COCC
0.6121
0.6121
C0CCBOND
0.1213
0.1213
DESCHUTES COUNTY BEND URBAN RENEWAL
0.0172
0.0172
JAIL BOND BEND URBAN RENEWAL
0.0025
0.0025
SHERIFF INCORP BEND URBAN RENEWAL
0.0105
0.0105
FAIRGROUNDS BOND BEND URBAN RENEWAL
0.0024
0.0024
COUNTY LIBRARY BEND URBAN RENEWAL
0.0074
0.0074
BEND LIBRARY BEND URBAN RENEWAL
0.0015
0.0015
COUNTY EXT/41-1 BEND URBAN RENEWAL
0.0003
0.0003
911 BEND URBAN RENEWAL
0.0021
0.0021
CITY OF BEND BEND URBAN RENEWAL
0.0378
0.0378
BEND PARKS&REC BEND URBAN RENEWAL
0.0210
0.0210
SCHOOL DIST #1 BEND URBAN RENEWAL
0.0643
0.0643
SCH #1 BOND 1993 BEND URBAN RENEWAL
0.0024
0.0024
SCH #1 BOND 1998 BEND URBAN RENEWAL
0.0141
0.0141
SCH #1 BOND 2002 BEND URBAN RENEWAL
0.0078
0.0078
ESD BEND URBAN RENEWAL
0.0013
0.0013
COCC BEND URBAN RENEWAL
0.0083
0.0083
COCC BOND BEND URBAN RENEWAL
0.0016
0.0016
Total
15.1626
5.4070
7.3550
2.4006
Exhibit
Page of
DESCHUTES COUNTY
ROAD REVENUE PER REGISTERED VEHICLE
(ADJUSTED FOR INFLATION)
YEAR
HIGHWAY FUND
REVENUE
FOREST
REVENUE
HWY / FOREST
TOTAL REVENUE
REGISTERED
VEHICLES
REV. / VEHICLE
1992 DOLLARS
1992-93
$
4,340,000
$
2,730,000
$
7,070,000
108,881
1
65
1993-94
$
4,730,000
$
2,580,000
$
7,310,000
114,126
$
62
1994-95
$
5,030,000
$
2,580,000
$
7,610,000
119,424
$
60
1995-96
$
5,220,000.
$
2,490,000
$
7,710,000
121,864
$
58
1996-97
$
5,180,000
$
2,400,000
$
7,580,000
125,736
$
54
1997-98
$
5,190,000
$
2,310,000
$
7,500,000
130,346
$
50
1998-99
$
5,580,000
$
2,210,000
$
7,790,000
137,975
$
47
1999-00
$
6,010,000
$
2,140,000
$
8,150,000
147,014
$
45
2000-01
$
6,376,000
$
2,056,000
$
8,432,000
153,341
$
43
2001-02
$
6,228, 000
$
2,871,000
$
9,099,000
160,957
$
43
2002-03
$
6,100,000
$
2,893,000
$
8,993,000
167,991
$
40
Note: 92-93 thru 01-02 actual revenue
02-03 thru 05-06 revenue forecasts
5/6/2003
Exhibit 13
Page _ of
Deschutes Co. Road Costs
DESCHUTES COUNTY
TOTAL ROAD REVENUE FORECAST
POPULATION
REVENUE
REVENUE
adjusted For
inflation
(1995 dollars)
Note: 95-96 thru 01-02 actual revenue
02-03 estimated revenue
03-04 thru 05-06 ODOT revenue forecasts and Forest Safety -net estimate
Exhibit /13 5/6/2003 Deschutes Co. Road Costs
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