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2003-930-Order No. 2003-067 Recorded 6/11/2003
DESCHUTES COUNTY OFFICIAL RECORDS U 2003'930 REV EWER NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 06/11/2003 02;31;49 PM LE N SEL 11111111111111111111111111111111111 2003-000830 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Order Transferring Cash Among Various Funds as Budgeted in the Deschutes County * ORDER NO. 2003-067 Budget for the Fiscal Year 2002-03 and Directing Entries. WHEREAS, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY ORDERS as follows: Section 1. That the Deschutes County Finance Director transfers cash as follows: Transfer Amount FROM: 001-4500-491.96-51 General Fund, Non-Departmental, Transfer to Justice Court Fund $22,916.74 TO: 123-0000-391.11-00 Justice Court Fund, Transfer from General Fund, Non-Departmental $22,916.66 FROM: 001-4500-491.96-05 General Fund, Non-Departmental, Transfer to Community Justice - Juvenile Fund $345,404.91 TO: 230-0000-391.11-00 Community Justice - Juvenile Fund, Transfer from General Fund, Non-Departmental $345,404.91 FROM: 160-9400-491.96-04 Transient Room Tax Fund, Transfer to Sheriff's Law Enforcement Fund $99,219.50 TO: 255-0000-391.13-00 Sheriff s Law Enforcement Fund, Transfer from Transient Room Tax Fund $99,219.50 FROM: 001-4500-491.96-11 General Fund, Non-Departmental, Transfer to Health Fund $137,421.74 TO: 259-0000-391.11-00 Health Fund, Transfer from General Fund, Non-Departmental $137,421.74 PAGE 1 of 5 - ORDER No. 2003-067 (6/11/03) FROM: 001-4500-491.96-33 General Fund, Non-Departmental, Transfer to Healthy Start Prenatal Fund $4,493.50 TO: 260-0000-391.11-00 Healthy Start Prenatal Fund, Transfer from General Fund, Non-Departmental $4,493.50 FROM: 001-4500-491.96-12 General Fund, Non-Departmental, Transfer to Mental Health Fund $76,135.00 TO: 275-0000-391.11-00 Mental Health Fund, Transfer from General Fund, Non- Departmental $76,135.00 FROM: 389-1500-491.96-05 Commission on Children & Families General Operations Fund, Transfer to Community Justice-Juvenile Fund $1,867.50 TO: 230-0000-391.19-00 Community Justice-Juvenile Fund, Transfer from Commission on Children & Families General Operations $1,867.50 FROM: 270-2200-491.96-12 ABHA Fund, Transfer to Mental Health Fund $425,478.00 TO: 275-0000-391.50-00 Mental Health Fund, Transfer from ABHA Fund $425,478.00 FROM: 001-4500-491.96-37 General Fund, Non-Departmental, Transfer to Victims' Assistance Fund $8,000.00 TO: 212-0000-391.11-00 Victims' Assistance Fund, Transfer from General Fund, Non-Departmental $8,000.00 FROM: 001-4500-491.96-48 General Fund, Non-Departmental, Transfer to Fair & Expo Center Fund $86,685.25 TO: 618-0000-391.11-00 Fair & Expo Center Fund, Transfer from General Fund, Non-Departmental $86,685.25 FROM: 200-2700-491.96-48 Industrial Development Fund, Transfer to Fair & Expo Center Fund $12,500.00 TO: 617-0000-391.15-00 Fair & Expo Center Fund, Transfer from Industrial Development Fund $12,500.00 FROM: 305-0900-491.96-01 GIS Dedicated Fund, Transfer to Assessor's Office Fund $31,009.00 TO: 001-0200-391.42-00 Assessor's Office Fund, Transfer from GIS Dedicated Fund $31,009.00 PAGE 2 OF 5 - ORDER NO.2003-067 (6/11/03) FROM: 208-11.00-491.96-37 Liquor Enforcement Fund, Transfer to Victim's Assistance Fund $2,500.00 TO: 212-0000-391.20-00 Victim's Assistance Fund, Transfer from Liquor Enforcement Fund $2,500.00 FROM: 001-4500-491.96-35 General Fund, Non-Departmental, Transfer to Dog Control Fund $12,552.75 TO: 350-0000-391.11-00 Dog Control Fund, Transfer from General Fund, Non-Departmental $12,552.75 FROM: 275-2200-491.96-06 Mental Health Fund, Transfer to Project Development Fund $37,500.00 TO: 440-0000-391.24-00 Project Development Fund, Transfer from Mental Health Fund $37,500.00 FROM: 259-2000-491.96-06 Health Department Fund, Transfer to Project Development Fund $37,500.00 TO: 440-0000-391.49-00 Project Development Fund, Transfer from Health Department Fund $37,500.00 FROM: 001-4500-491.96-32 General Fund, Non-Departmental, Transfer to Building Services Fund $25,000.00 TO: 620-0000-391.11-00 Building Services Fund, Transfer from General Fund, Non-Departmental $25,000.00 FROM: 001-4500-491.96-38 General Fund, Non-Departmental, Transfer to Information Technology Fund $11,204.75 TO: 660-0000-391.11-00 Information Technology Fund, Transfer from General Fund, Non-Departmental $11,204.75 FROM: 001-4500-491.96-07 General Fund, Non-Departmental, Transfer to Commission on Children & Familes Fund $41,926.50 TO: 370-0000-391.11-00 Commission on Children & Families Fund, Transfer from General Fund, Non-Departmental $41,926.50 FROM: 618-0800-491.96-48 Fair & Expo Fund, Transfer to Fair & Expo Center Reserve Fund $15,000.00 TO: 617-0000-391.53-00 Fair & Expo Center Reserve Fund, Transfer from Fair & Expo Fund $15,000.00 PAGE 3 of 5 - ORDER No. 2003-067 (6/11/03) FROM: 295-3601-491.96-20 Community Development Fund, Transfer to Community Development Debt Service Fund $100,000.00 TO: 530-0000-391.27-00 Community Development Debt Service Fund, Transfer from Community Development Fund $100,000.00 FROM: 001-4500-491.96-04 General Fund, Non-Departmental, Transfers Out- Sheriff, Transfer to Sheriff's Law Enforcement Fund $617,679.00 TO: 255-0000-391.11-00 Sheriff's Law Enforcement Fund, Transfer from General Fund, Non-Departmental, Transfers Out-Sheriff $617,679.00 FROM: 001-4500-491.96-47 General Fund, Non-Departmental, Transfers Out- Sheriff (Other), Transfer to Sheriff's Law Enforcement Fund $47,350.00 TO: 255-0000-391.11-00 Sheriff's Law Enforcement Fund, Transfer from General Fund, Non-Departmental, Transfers Out-Sheriff(Other) $47,350.00 FROM: 610-6200-491.96-30 Solid Waste Fund, Transfer to Landfill Closure Fund $500,000.00 TO: 611-0000-391.35-00 Landfill Closure Fund, Transfer from Solid Waste Fund $500,000.00 FROM: 610-6200-491.96-27 Solid Waste Fund, Transfer to Landfill Post Closure Fund $100,000.00 TO: 612-0000-391.35-00 Landfill Post Closure Fund, Transfer from Solid Waste Fund $100,000.00 FROM: 610-6200-491.96-29 Solid Waste Fund, Transfer to Solid Waste Capital Projects Fund $300,000.00 TO: 613-0000-391.35-00 Solid Waste Capital Projects Fund, Transfer from Solid Waste Fund $300,000.00 FROM: 610-6200-491.96-28 Solid Waste Fund, Transfer to Solid Waste Equipment Reserve Fund $500,000.00 TO: 614-0000-391.35-00 Solid Waste Equipment Reserve Fund, Transfer From Solid Waste Fund $500,000.00 FROM: 610-6200-491.96-26 Solid Waste Fund, Transfer to Environmental Remediation Fund $75,000.00 TO: 615-0000-391.35-00 Environmental Remediation Fund, Transfer from Solid Waste Fund $75,000.00 PAGE 4 of 5 - ORDER No. 2003-067 (6/11/03) Section 2. That the Deschutes County Finance Director makes the appropriate accounting entries to reflect the cash transfers as set out herein. 9 DATED this j4th day of June, 2003. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES OUNTY, OREGON D IS R. LUKE, Chair ATTEST: Recording Secretary TOM DEWOLF, Commissioner MICHAEL M. L ommissioner PAGE 5 OF 5 - ORDER NO.2003-067 (6/11./03) T T c O O co fa N (6 to N 0 to 0 L y od ca O N N N C T T T T T > T T > f6 (0 N N N m C C C M N N U1 fq fq fq N y Ln fq w N fq N a) m a) a) a) a) a) a) a) a) a) a) a) 1- T T T T T T T . . 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LL a ) a - N U© L= O p U U U U U O O x 7 a) " Z (n U) U 000 U U U M U) LL U U N W U) 0 Q 7 D Q 0 0 0 0 0 0 0 0 0 0 0 0 Co 0 z o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 999 0 ' o~ r'- Mr- co0)ac U- oo z N M r N r to r . r to V to M to to (n D r LL rn rn rn rn rn rn rn rn rn rn rn rn rn rn Z rn rn 0) W M M M M CM M (M C? ("M (M M M M M (M M (M W a 0 N 0 0 0 O O O (7 (j C:) O O 0 0 0 0 Z c o o O O O O 0000000 V O O O O O O O O O O o 0 0 0 0 0 0 0 0 M o 0 0 0 0 0 0 0 0 0 0 J C) O C 0 0 0 J (o 0 Lo tD O O t to co (D M OD O U) Q O co Ln Q i to M O O n~ I- O O N a N O H N N N M M M M Cl) Cl) T UJ (p M N 0 N 0 Message Judi Hasse From: Susan Ross Sent: Thursday, June 05, 2003 10:47 AM To: Marty Wynne Cc: Judi Hasse; Jeanine Faria; Mike Maier Subject: Transfer of Appropriation and Cash Page 1 of 1 Marty, the Board had agreed to fund the business manager position (Jim Ross) in the Sheriffs Office through the end of the current fiscal year. Teri has calculated all of Jim's personnel costs from the time he started through June 30, 2003, and she has come up with a total expense of $47,350. We will need to make the following transfer of appropriations: FROM: 001-4500-501-9701 General Fund Contingency TO: 001-4500-491-9647 General Fund, Transfer out to Sheriff (Other) $47,350 FROM: 001-4500-501-9701 General Fund, Contingency TO: 255-1700-421-1828 Sheriff Fund, Financial/Budget Analyst $47,350 We will also need to make a cash transfer of $47,350 to Fund 255. Please let me know if you have any questions. Susan Ross Senior Management Analyst 541-383-6713 00 6/5/2003 MEMO TO: Marty Wynne, Finance CC: Judy Hasse, Finance Jeanine Faria, Finance Timm Schimke FROM: Deb Elledge, Solid Waste SUBJECT: Appropriations Transfer and Quarterly Transfers Because of a substantial increase in our budgeted revenues, we wish to move some money from our contingency as follows: FROM TO AMOUNT 610-6200-501.97-01 610-6200-491.96-28 $500,000 Also, please complete the following budgeted transfers at your earliest convenience: FROM I TO AMOUNT 610-6200-4 2.96-26 615-0000-391.35-00 $75,000.00 610-6200- 2.96-27 612-0000-391.35-00 $100,000.00 610-6200- 32.96-28 614-0000-391.35-00 $500,000.00 610-6200- 2.96-29 613-0000-391.35-00 $300,000.00 i 610-6200-4 2.9630 611-0000-391.3500 $500,000.00 If you have any additional questions, please call me or Timm. Thanks. DE Judi Hasse From: Jeanine Faria Sent: Friday, May 16, 2003 9:55 AM To: Greg Canfield Cc: Judi Hasse Subject: Appropriation Transfer The Appropriation Transfer from "Contingency" to "Transfers Out" for Fund 270 was approved by BOCC Resolution on Wednesday May 14, 2003. The necessary entries were recorded in HTE today. Due to Oregon Budget Law constraints, the amount of the transfer was reduced from your original request to $392,728. The Cash Transfer (Transfers Out) from Fund 270 to Fund 275 will occur following the BOCC's approval of the Cash Order that will be submitted to the Board for approval in June 2003. Please contact me with any questions. Jeanine Faria Note to Judi - please add $392,728 to the Excel Spreadsheet of the "Budgeted Transfer" for Transfer From Fund 270 / Transfer To Fund 275. 1