2003-950-Minutes for Meeting June 02,2003 Recorded 6/19/2003COUNTY
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COMMISSIONERS' JOURNAL
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2003-000850
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 29 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were George Read, Steve Jorgensen, Jon Skidmore, Tom Anderson
and Damian Syrnyk, Community Development; Greg Canfield, Mental Health
Department; Dan Peddycord, Health Department; media representatives Emily
Apel of Z-21 TV, Chris Barker of the Bulletin and Barney Lerten of bend.com; and
approximately twenty other citizens.
Chair Dennis Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Presentation Given by Students from Pilot Butte
Middle School on their "Protect Deschutes County Children" Project
(regarding restricting youth's access to tobacco products) — Marie Hudson and
Stephanie Stroup„ Tobacco free Alliance of Oregon; Pat Roberts, Teacher; and
Students from Pilot Butte Middle School
Due to transportation problems, this item was delayed until June 30, 2003.
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 1 of 7 Pages
3. Before the Board was a Presentation of the 2003 "Bi2 Chainrin2" Awards
to Various Community Members — Steve Jorgensen, Community
Development Department; and the County's Bicycle and Pedestrian Advisory
Committee.
Steve Jorgensen gave an overview of the selection process and the awards
themselves, which recognize members of the community who go above and
beyond in regard to transportation. The winners were:
■ Jeff Monson, Director of Commute Options of Central Oregon, who has
been involved with various related programs for years.
■ Jim Lewis and Mike McMacken, the owners and operators of Hutch's Bike
Shop, and their employees, who continue to coordinate the Bend Bike
Festival and other bicycle related activities and events.
■ Police Chief Andy Jordan and Capt. Matt Fine of the Bend Police
Department, bringing about driver awareness in regard to safety and law
enforcement efforts at pedestrian crosswalks.
■ Karen Swirsky, who works with David Evans & Associates on numerous
bike and pedestrian plans around the area, and whose efforts helped to
establish the local bicycle and pedestrian committee and the Commute
Options program. These programs have since been nationally recognized.
She has also been on the statewide bicycle and pedestrian committee. A
special achievement award was given to Ms. Swirsky by Michael Ronkin,
State Bicycle and Pedestrian Program Manager, who has worked with Karen
over the years.
Mr. Ronkin commended Bend Police Department on the effectiveness of
their enforcement program. He also noted that Ms. Swirsky showed up as an
advocate when the bicycle advisory committee was meeting, and she
expressed interest in becoming involved. She became a member within
months, and was able to focus the committee and make the members more
aware of the efforts of the cities east of the Cascades and of the needs of
small town regarding transportation. He added that she has brought a wealth
of information to the big picture and is a constant reminder that the issue is
about people and communities, not just roads. He also said that Bend can be
a good model for these efforts.
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 2 of 7 Pages
4. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-307, an Intergovernmental Agreement between
Deschutes County and the Oregon Department of Human Services relating
to Self -Sufficiency Programs.
Greg Canfield explained that there will be some additional funding from the
State which is not included in the new budget because at the time it was
unknown if the funding would be given.
DALY: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-308, an Intergovernmental Agreement between
Deschutes County and the Oregon Department of Human Services,
Continuing Self -Sufficiency Services.
Jeanie Young said that last year's contract had the State paying 65% and the
County paying 35%. This coming year the State has agreed to cover the entire
amount. It will save the County positions that were involved.
Commissioner Daly observed that the total funding for the two contracts is
about $180,000.
DALY: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-271, a Services Contract between Deschutes County
and DataStor, LLC, for Continued Services Relating to CDD's Scanned
Imaging Project.
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 3 of 7 Pages
Tom Anderson explained this is a renewal of an existing contract. Last year
this cost about $45,000; the coming year will cover the scanning of overflow
work and oversized documents that the department is unable to handle. This
allows the documents to be accessed through the internet.
DALY: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
7. Before the Board was a Discussion of a Public Hearing regarding the
Inclusion of Property in the Hearings Officer's Decision (Land Use Files
TA -02-13 and AZ -02-5, Zone Change; Applicant: Demaris; Property: Ahern
Acres Subdivision, La Pine).
Jon Skidmore said the applicant submitted an application to change the property
to rural commercial, and did a good job of explaining why it is needed. At the
hearing, the Hearings Officer and the applicant's attorney discussed why an
additional lot, lot 6, had not been included in the initial application. This
particular lot includes wells that service the other lots. The Hearings Officer
had thought that proper notice would be provided by her decision, and
anticipated the Board would adopt her decision.
Mr. Skidmore added that during the past few days he received a few calls from
neighbors who are concerned, and there is one letter in the file, regarding the
additional lot. One person showed up at the hearing, but didn't really address
the proper criteria.
Laurie Craghead indicated this would be a land use hearing; however,
technically the Board has to adopt the Hearings Officer's decision since there is
no formal appeal. If there's a violation of a procedural ordinance, someone
would have to show that they have been damaged. The Board needs to conduct
a hearing as there could be an impact on the inclusion of the property not
previously addressed at the original hearing.
This item will be addressed on Wednesday, June 4, 2003.
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 4 of 7 Pages
8. Before the Board was Consideration of Approval the Board's Decision
regarding Land Use File #PA -02-5 and ZC-02-3, and Consideration of First
and Second Readings, and Adoption by Emergency of Ordinance No. 2003-
015 and Ordinance No. 2003-012 (Applicants: Oregon Water Wonderland
Unit 2 Sewer District and U.S. Forest Service).
Laurie Craghead stated that there have been no major changes to the ordinances
since they were last discussed; some minor formatting changes were made.
DALY: Move approval of the written decision.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
DALY: Move first and second readings of Ordinance No. 2003-015 by title
only, declaring an emergency.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
At this time, Chair Luke did the first and second readings of Ordinance No.
2003-015 by title only, declaring an emergency.
DALY: Move approval of Ordinance No. 2003-015.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
DALY: Move first and second readings of Ordinance No. 2003-013 by title
only, declaring an emergency.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 5 of 7 Pages
At this time, Chair Luke did the first and second readings of Ordinance No.
2003-013 by title only, declaring an emergency.
DALY: Move approval of Ordinance No. 2003-013.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board was a Discussion and Consideration of the Ratification of
Two Amendments to the Community Dispute Resolution Program's 2001-
03 Grant Agreement between the Oregon Dispute Resolution Commission
and Community Dispute Resolution Program of Deschutes County
(Documents No. 2003-273 and No. 2003-304).
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
10. Before the Board were Additions to the Agenda.
Commissioner DeWolf stated that a letter to the Commissioners from VIK
Construction was received earlier in the day regarding their appeal of the
award of the contract for the new County warehouse/I.T. building. He
advised that he will be out of the office on Wednesday when the appeal is to
be hearing. He asked that members of the selection committee attend to
testify if necessary.
Being no further items brought before the Board, Chair Dennis Luke
adjourned the meeting at 10:45 a.m.
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 6 of 7 Pages
DATED this 2"d Day of June 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke,
Tom DeWolf, Com 'sioner
Minutes of Board of Commissioners' Work Session Monday, June 2, 2003
Page 7 of 7 Pages