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2003-1056-Minutes for Meeting July 02,2003 Recorded 7/8/2003COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CLERKDS �J 003.1056 COMMISSIONERS' JOURNAL 111111„1,1„1„111111110111 oil 07/08/2003 04:06:55 PM 2003-1056 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 29 2003 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly. Also present were Mike Maier, County Administrator; Rick Isham, Legal Counsel; George Read, Paul Blikstad and Jon Skidmore, Community Development Department; Susan Ross, Commissioners' Office; media representative Chris Barker of the Bulletin; and seven other citizens. Chair Dennis Luke opened the meeting at 10: 00 a.m. Commissioner Luke observed that this state has some great universities. He presented Oregon State University noisemakers, pompoms, Beaver signs and banner, a Beaver football and golf ball, plus two University of Oregon Ducks, to Rick Isham, a new OSU dad who has also now officially retired from service at the County. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Public Hearing, and Consideration of First and Second Readings and Adoption of Ordinance No. 2003- 026 and Ordinance No. 2003-027, Amendments that would Eliminate the Multi -family Use Limitation within the Sunriver Commercial District. Minutes of Board Meeting Wednesday, July 2, 2003 Page 1 of 6 Pages Jon Skidmore gave an overview of the reasons for the ordinances and a history of the zoning of the area. This relates to file number TA -03-2 file; the ordinances would amend the County comprehensive plan and zoning code to eliminate the three -acre maximum multi -family development standard within the Sunriver commercial area. He then referred to the criteria in an overhead projection. He said he has done a site visit, and the land is a relatively flat piece of land of about nine acres in size, located just north of the Sunriver Mall, south of the Community Church. Multi -family properties are located across Abbot Drive. The elimination of the three -acre maximum allows for a mixture of multi- family dwellings and commercial. The applicant wishes to let market forces determine what is built, using a phased approach. The change would only affect this parcel He said he has heard from a few property owners in the area and from owners of commercial entities; there have been no objections to the change. Staff has found these changes consistent with the comprehensive plan policies for Sunriver. The Planning Commission unanimously recommended approval. He indicated that the paperwork is not quite ready; however, Legal Counsel is working on some formatting changes. At this time, Commissioner Luke opened the public hearing. Tom Walker of W. H. Pacific, who represents the applicant, spoke. He said the emergency clause is important because they cannot work on a site plan for the County and the design review application for Sunriver without it. He stated there has been no opposition, and six public hearings were held. Being no other testimony from proponents or opponents offered, Chair Luke closed the public hearing. DEWOLF: Move approval of this concept, subject to the ordinances being brought back with legal review for first and second readings on Wednesday. DALY: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. Minutes of Board Meeting Wednesday, July 2, 2003 Page 2 of 6 Pages 3. Before the Board was Consideration of Approval of Document No. 2003- 183, an Improvement Agreement for the Estates at Pronghorn Phase 2, and Final Plat for Phase 2. This item was removed from the agenda.. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 4. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $1,664.72. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 5. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $4,680.93. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $150,460.31. Minutes of Board Meeting Wednesday, July 2, 2003 Page 3 of 6 Pages DEWOLF: Move approval. DALY: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. 7. ADDITIONS TO THE AGENDA A. Before the Board was Consideration of Signature of a Blanket Public Utility Easement for Newberry Business Park in La Pine. Susan Ross explained that the utility easements were not recorded with original plat, and that re-recording the plat would be very involved, per the Surveyor. He recommended a blanket easement instead. Rick Isham stated that this easement would be located on the front ten feet of each lot. It would allow utility lines to be installed outside of the roadway. This area would be part of the setback in any case. The easement will be included in the title report for potential buyers to review. DEWOLF: Move approval, subject to legal review. DALY: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT B. Before the Board was Consideration of Signature of Resolution No. 2003- 085, Authorizing the Issuance and Sale of General Obligation Refunding Bonds for the Bend Library County Service District. Commissioner Luke observed that this refinancing would allow for a lower interest rate, saving taxpayer dollars. DEWOLF: Move approval. DALY: Second. Minutes of Board Meeting Wednesday, July 2, 2003 Page 4 of 6 Pages VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT D. Before the Board was Consideration of Signature of Letters Appointing the Following Individuals to the Black Butte Ranch Service District Managing Board of Directors: Jerry Christopherson, through June 30, 2006 Bob Lengele, through June 30, 2006 Warren Zielnski, through June 30, 2004 DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. E. Discussion regarding Public Affairs Counsel (Bill Linden), Lobbying Firm. Commissioner Daly renewed his opposition to the contract with the Public Affairs Counsel for lobbying services. He said the representative, Bill Linden, never visits the County, and does not contact Commissioner Daly. He added that he does not think the firm is nearly as professional as the Association of Oregon Counties. Mike Maier replied that the contract allows for a mutual 30 -days cancellation, and that Mr. Linden plans to meet with the Commissioners after the current legislative session is concluded regarding the ongoing contract. Commissioners DeWolf and Luke stated that they receive letters and reports all the time. Minutes of Board Meeting Wednesday, July 2, 2003 Page 5 of 6 Pages Commissioner Luke stressed that the legislators meet much more than just during session; that a lot of committee work goes on all during the year. Mr. Linden got an amendment to a bill allowing for video arraignment of juveniles in spite of an attorney who was going to contest it. He said that this one bill saves the County transportation worth about half of the cost of the annual contract, not to mention staff time and court costs. You can get hurt more on the administrative rules than the bills. Commissioner Luke went on to say that Bill Linden is one of the best, works both sides of the aisle, and is known to be respected and fair. He said that he is in contact with Mr. Linden often by phone and via e-mails; and that, in his opinion, Mr. Linden earns his money. Commissioner Daly replied that he looks forward to the monthly reports to help him determine if their work is worth $3,300 per month. Being no further items brought before the Board, Chair Luke adjourned the meeting at 10:45. DATED this 30th Day of June 2003 for the Deschutes County Board of Commissioners. ennis R. Luke, Chair Tom DeWolf, Co issioner � W- " W, 111104, & ATTEST: c ael M. Daly, ommissioner Recording Secretary Minutes of Board Meeting Wednesday, July 2, 2003 Page 6 of 6 Pages