2003-1174-Minutes for Meeting August 13,2003 Recorded 8/18/2003DESCHUTES COUNTY OFFICIAL RECORDS CJ 2003■114
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 08/18/2003 03:28:15 PM
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2003-1174
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 13, 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Susan Ross, Commissioners' Office; George Kolb, Road
Department; Mark Amberg and Laurie Craghead, Legal Counsel; George Read,
Kevin Harrison, Catherine Morrow, Paul Blikstad and Damian Syrnyk,
Community Development Department; media representatives Chris Barker of the
Bulletin, and Barney Lerten of bend com and The Bugle; and five other citizens.
Chair Dennis Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-381, an Amendment to the Services Contract between
Deschutes County and William Smith Properties, Inc., regarding the
County/State Building Project.
Susan Ross said she previously provided the Commissioners with a spreadsheet
that includes a description of the various costs. Thee changes were made
months ago, before construction began, but were never described together on
one spreadsheet. Estimates of the costs had been included in the bond sale, but
the exact dollar amounts could not be established at that early date.
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
Page 1 of 7 Pages
The biggest portion is that the building was expanded by 5,200 square feet, to
accommodate changes needed by the State. The spreadsheet also included
figures for building artwork, tenant improvements, and the entrance signs.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-384, an Intergovernmental Agreement between
Deschutes County and Crook County regarding the Transfer of an Oregon
Department of Transportation Credit to Crook County for the West Butte
Road/Millican Road Improvement Project.
Mark Amberg stated that he has spoken with Crook County's counsel,
representatives of the Road Department have also talked with members of the
Crook County Road Department; and all parties are in consensus at this point.
The total Deschutes County obligation is $850,000, which includes the ODOT
credit to be transferred from Deschutes County to Crook County. Deschutes
County is also to take care of the right-of-way work and land use permits within
Deschutes County, and will provide road striping and signs.
George Kolb added that paving has been recommended instead of oil mat.
However, using the standard width, with bike lanes and the shoulder, paving
would cost a bit more. He is working with representatives of Crook County to
address these details.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
Page 2 of 7 Pages
4. Before the Board was a Public Hearing, and Consideration of Adoption of
Ordinance No. 2003-078, Repealing Ordinance No. 2003-001, regarding a
Coordinated Population Forecast for Deschutes County.
Damian Syrnyk explained that today's hearing is to take public testimony on
this issue. The purpose of Ordinance No. 2003-078 is to repeal Ordinance No.
2003-001 adopted earlier in the year. Proper notice was provided through the
newspaper, and individual notice was mailed to the parties. No public
testimony has been received recently via mail or e-mail.
Chair Luke opened the public hearing.
Being no testimony offered, Chair Luke then closed the public hearing.
DEWOLF: Move first and second reading by title only, declaring an
emergency.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Commissioner Luke then conducted the first and second readings by title only,
declaring an emergency.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was a Public Hearing (Continued from August 6, 2003)
and Possible Decision regarding an Appeal of the Hearings Officer's Denial
of a Conditional Use Permit for a Non -Farm Dwelling on a Property Zoned
EFU-TE (Canyons Land and Cattle Co. — File #CU -01-96).
Paul Blikstad said that no additional written comments have been received.
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
Page 3 of 7 Pages
Commissioner Luke then asked if any members of the public wished to testify.
PAUL DEWEY:
I represent the Sisters Forest Planning Committee. Thank you for continuing
the hearing from last week. I just wanted an opportunity to say why the Sisters
Forest Planning Committee is no longer opposing this application.
It is because the applicant went out after Karen Green's decision and did a
comprehensive soils analysis of the area, and addressed all of the issues that
Karen had raised, that she had given for denial of the application.
And I just wanted to say that frankly it was a pleasure to work with Nancy's
(Craven) office, and to also work with Mick Humphreys on this project. We
considered a number of issues; I think Nancy described those to you at the last
meeting. I just wanted to personally come in and say that we support their
conditional use application.
Being no further public comment offered, Commissioner Luke closed the
hearing.
DALY: Move approval of the conditional use permit application, and direct
the applicant's attorney to write the findings.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion of the Signature of Letters
Reappointing Susan Ross, Tom DeWolf, Eric Sande, Alan Albertini, Gary
Peters and Ric Nowak to the Central Oregon Community Investment
Board through June 30, 2005.
Susan Ross said that Clyde Stryker had been included on the list sent to the
County by COIC (as an alternate member), but since he no longer lives in the
area, she feels he should not be reappointed.
DEWOLF: Move approval of all members except Mr. Stryker.
DALY: Second.
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
Page 4 of 7 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
7. Before the Board was Consideration of Signature of a Letter Appointing
Jim Meyers to the Sunriver Service District Managing Board, through
June 30, 2006.
Sharon Smith, attorney for the Sunriver Service District, stated that Mr. Meyers
is the person selected by the Sunriver Owners' Association.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
On another issue, Ms. Smith pointed out that in the agreement there is an
opportunity for an annual review; and it has been a year since the District was
formed. She asked if the Board would like to come to Sunriver for a formal or
informal meeting with the Sunriver Service District Board.
Commissioner Luke said that if no decisions were to be made at the meeting, a
breakfast or lunch meeting for discussion would work fine. The
Commissioners could also attend one of the District meetings. The other
Commissioners agreed.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$339807.63.
DEWOLF: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
Page 5 of 7 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $451.18.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers
for Deschutes County in the Amount of $1,413,851.91.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
11. ADDITIONS TO THE AGENDA
None were offered.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 10:30 a.m.
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
Page 6 of 7 Pages
DATED this 13th Day of August 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke, Chair
Tom DeWolf, Commissioner
Minutes of Board of Commissioners' Meeting Wednesday, August 13, 2003
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