2003-1177-Minutes for Meeting August 14,2003 Recorded 8/19/2003FICIAL
DESCHUTES
CLERK CJ
NANCY2003.1111
COMMISSIONERS' JOURNAL 08119/2003 03;25;18 PM
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2003-1177
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.ore
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
THURSDAY, AUGUST 14, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
This meeting was held at the beginning of a work session regarding the proposed
home occupation ordinance. The purpose of the meeting was to discuss several
issues that could not wait until the next regular Board meeting
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Marty Wynne, Finance Department; Renee Warner, Building
Services; Damian Syrnyk, Catherine Morrow and Tom Anderson, Community
Development; Laurie Craghead, Legal Counsel; Anna Johnson, Commissioners'
Office; Ken Jones, Sheriffs Office; and six other citizens. No representatives of
the media were present.
Commissioner Luke opened the meeting at 1:20 p.m.
1. Clarification of Cell Phone Policy.
Marty Wynne asked for clarification of the recently adopted cell phone policy.
He said the stipend will be included in payroll, and will be subject to FICA,
federal and state tax, and probably PERS. The onus to report the amount falls
on the employees. This situation is similar to that of the detectives who receive
a clothing stipend each year.
Commissioner DeWolf expressed concern that this policy doesn't do what it
was intended to; in particular, the employee will have to pay tax on the total
amount of the stipend.
Minutes of Board of Commissioners' Meeting Thursday, August 14, 2003
Miscellaneous Issues Page 1 of 4 Pages
Mr. Wynne replied that it will be taxed along with regular income, and
shouldn't be a lot of money. Commissioner Luke said that the policy can start
out this way; and if legislation changes, it can be adjusted.
Mr. Wynne pointed out that cell phone programs constantly change, and it is
possible that employees will use their cell phones for long distance calls at no
additional cost to them, which would save the County money over what it
would cost to make long distance calls from a County land line.
Renee Warner asked if she should proceed as planned. She added that those
employees who will be keeping their County cell phone would be subject to a
one-time charge of $5.00.
The consensus of the Board was for Ms. Warner to proceed as originally
planned.
2. Discussion of Abandoned Trailer and Vehicle.
Ken Jones of Code Enforcement explained to the Commissioners that a van and
a trailer are now located in the Deschutes River Canyon, and appear to have
been abandoned. Recovery of items has been done as much as possible.
However, the removal of the remaining items requires the use of a mechanical
apparatus. It will cost $ 5,000 per day for the use of a crane. Several towing
companies have indicated they will not take on this job. It is unknown if oil or
gas is leaking out; and the name of the owner or owners is not yet known. He
added that the County is looking into a way to try to block off the bank so that
this doesn't happen again.
Commissioner DeWolf asked Mr. Jones to work with Sue Brewster, Legal
Counsel for the Sheriffs Office, and Risk Management to make sure all issues
are addressed; and to have the invoice sent to Susan Ross for payment.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Thursday, August 14, 2003
Miscellaneous Issues Page 2 of 4 Pages
3. Discussion of an Upcoming Visit of Federal Officials.
David Blair, a lobbyist with the firm of Ball Janik LLP, spoke with the
Commissioners about how an upcoming visit of various federal representatives,
including Representative Greg Walden, should be staged and noticed; what
handouts should be made available to those attending; and where the visit
should occur.
Further discussions will occur within the next few days to work out the details.
4. Discussion of Real Estate Issue.
Steve Scott, the County's Real Estate Broker of Record, said that the
manufactured home previously located on Lafayette Avenue has been moved
to its new location. He met with the new owner and inspected the home, and
there is a list of items that need to be repaired. Arland Keeton of Keeton -King
feels these repairs are out of his scope. The repairs are miscellaneous inside
repairs that should cost no more than $2,500.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Being no further discussion at this time, the meeting concluded at
approximately 2: 00 p.m., at which time the Board began a work session
regarding a proposed home occupation ordinance.
Minutes of Board of Commissioners' Meeting Thursday, August 14, 2003
Miscellaneous Issues Page 3 of 4 Pages
DATED this 14th Day of August 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Meeting
Miscellaneous Issues
Dennis R. Luke, Chair
Tom DeWolf, Commis ner
///- Ia
1
Michae M. Daly, ommissioner
Thursday, August 14, 2003
Page 4 of 4 Pages