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2003-1104-Minutes for Meeting July 14,2003 Recorded 7/22/2003COUNTY TES FICIAL NANCYUBLANKENSHIP,FCOUNTY CLERKS CJ 2003.1104 COMMISSIONERS' JOURNAL 07/22/2003 04;41;02 PM 111111111111111111111111111111111 2003-1104 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 149 2003 Administration Building - 1130 NW Harriman St., Bend Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner Tom De Wolf was out of the office. Also present were Mike Maier, County Administrator; Susan Ross, Anna Johnson and David Givans, Commissioners' Office; and media representative Chris Barker of the Bulletin. Also present for a portion of the meeting were Matt Matthews and Arland Keeton of Keeton -King Construction; Debbie Legg and Ronda DePuydt, Personnel; and Laurie Craghead, Legal Counsel. The meeting began at 1: 35 p.m. 1. Discussion regarding Disability Insurance and Long-term Care Benefits. Debbie Legg and Ronda DePuydt attended the meeting to request final approval of adjustments made to the disability insurance benefit, and the addition of long-term care. (They distributed a document detailing these items, which is attached as Exhibit A.) They explained that these changes are cost neutral to the County, and were analyzed by the Employee Benefit Advisory Committee upon the request of various employees. Ms. Legg further clarified that an insurance agent would be required for this type of insurance, and therefore there would be an associated commission. This cost has not yet been computed. Minutes of Administrative Liaison Monday, July 14, 2003 Page 1 of 6 Pages The Commissioners asked that this be presented to the union representatives for their feedback; and that Ms. Legg and Ms. DePuydt meet again with the Commissioners with some final cost numbers. 2. Discussion regarding Humane Society Contracts. Laurie Craghead advised that she has been working with representatives of both local humane societies, and has developed a contract that is acceptable to both organizations. The new contract will include an additional clause that if a dog is not licensed at the time the dog is claimed by the owner, a citation will be issued. The citation would be dropped by the court upon proof of licensing. She added that the Redmond Humane Society has already been doing this, and that their citations are handled through the Justice Court. Also, both organizations will need to take down the name and address, and check the identification of, the person claiming an animal. This information will be provided to the County, which will then be able to charge an impound fee for repeat offenders. The impound fee would be kept by the humane society. The boarding fee would go from $14 per day to $20 per day. Licensing fees have been raised from $10 to $12, with the additional $2 going towards the organizations' new facilities. Mike Maier asked that documentation be provided to show that this money is actually going toward capital improvements. Ms. Craghead said that the City of Redmond is agreeable to this situation; she has advised the City of Bend, but has not heard back from them yet. LUKE: Move approval of the new contracts, effective August 1, 2003. DALY: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. Minutes of Administrative Liaison Monday, July 14, 2003 Page 2 of 6 Pages 3. Discussion of a Letter of Intent - Pahlisch Homes. Ms. Craghead said that after a request for qualifications process had been completed, the Bill Smith Company was originally going to handle the first quadrant of the transfer development credits project in La Pine. However, Mr. Smith decided not to participate. The next company in line for the project was Pahlisch Homes. An intent to award letter needs to be sent out to them as soon as possible so the process can continue. DALY: Move signature of the intent to award letter. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 4. Update of County Projects. At this point, Arland Keeton and Matthew Martin joined the meeting. They present some additional ideas regarding the use of brick pavers around the entrances of the building, as previously requested by the Commissioners. (These concepts are attached as Exhibit B) The general consensus of the Commissioners was that no pavers should be used in the Lafayette crosswalk area. However, the pavers should be placed in front of all three entrances, and pavers should extend from the County entrance over the sidewalk, including the ramp, up to Lafayette. Commissioner Luke indicated that he wished to speak with Building Services regarding maintenance and snow removal issues related to having brick pavers as part of walkways. Mr. Keeton also presented an estimate for the repaving of Lafayette from the Parkway to Wall Street after all construction has ceased. The Commissioners agreed that the amount sounded reasonable and would like to proceed at the appropriate time. Minutes of Administrative Liaison Monday, July 14, 2003 Page 3 of 6 Pages However, they emphasized to the project manager, Susan Ross, that she should make sure the street won't have to be dug up after the work is done. (A copy of the overlay estimate is attached as Exhibit C.) Regarding the pending purchase of the three lots at the corner of Hill and Lafayette, Ms. Ross indicated that Vermont Avenue would probably not have to be brought to City of Bend standards since it would only benefit the County. (She presented a document, attached as Exhibit D, from Hickman Williams Engineering regarding this road.) Mike Maier asked if the road could be vacated and used for parking. Ms. Ross said that Qwest has a secondary access, but perhaps they could be provided with an easement for their needs. The Commissioners asked that this issue be put on hold until she has a chance to talk with the appropriate person from Qwest. 5. Discussion of Proposed County Parking Committee. Mike Maier had previously distributed a memo regarding the formation of this committee, which would undertake the task of determining how parking would be handled around the County buildings. (A copy of his proposal is attached as Exhibit E.) It was determined that an engineering firm should give some assistance with this plan. Ms. Ross is to chair the committee, and will begin working on this issue as soon as possible. 6. Discussion of a Business Loan for the Alyce Hatch Center. Susan Ross reminded the Commissioners that about a year ago, they had agreed to a short-term loan to the Alyce Hatch Center up to $150,000, to pay for expenses not covered by their grant. She said that they still need a loan at this time, but that they only require about $50,000. They would like a loan in that amount at no interest, payable within one year; if it takes longer than a year to repay the loan, then the loan would be handled in the typical manner for business loans, including interest and terms. Minutes of Administrative Liaison Monday, July 14, 2003 Page 4 of 6 Pages Ms. Ross added that they have annual fundraisers planned that should generate enough money to more than cover the loan amount. Commissioners Luke and Daly indicated that this loan scenario is acceptable. 7. Update on Rocky Mountain Products Business Loan. Ms. Ross said that she needs further information on this, so it will be addressed at a future meeting. 8. Discussion of Fair Transportation Issue. Ms. Ross explained that because an additional bus site has been added (at Mt. View High School), there is a shortage of funds to operate the free shuttle this year. Approximately $5,000 additional is required. Commissioner Luke said that he has spoken with Bob Bryant of the Oregon Department of Transportation and Randy Pape', who is on the special transportation committee, at it is very likely that ODOT has grant funds available to cover the shortage. Commissioner Luke added that if this amount cannot be obtained from ODOT, he will make up the difference from his lottery funds allotment. Also regarding the Fair transportation, Commissioner Luke asked that Visual Thinking take some videotape of the buses in use, from a Bend location and also at the Fair, for use next year. 9. Discussion of Revised Agenda Request Form. Bonnie Baker presented a revised, and much abbreviated, agenda request form (a copy of which is attached as Exhibit F), which should be much easier for department personnel to complete, but which would provide all the information the Commissioners need. The consensus was that it should work well, but that it should be presented to department heads for feedback before it goes into use. Minutes of Administrative Liaison Monday, July 14, 2003 Page 5 of 6 Pages Being no further items brought before the Board in its administrative liaison, the meeting adjourned at 2: 50 p.m. DATED this 14th Day of July 2003 for the Deschutes County Board of Commissioners. ATTEST: E �k. Recording Secretary is R. Luke, Chair — JQ-� cx� — Tom DeWolf, Commissioner Attachments Exhibit A: Information on Life and Long-term Disability Insurance Benefits (7 pages) Exhibit B: Descriptions of various concepts regarding the use of pavers around the new County/State building (9 pages) Exhibit C: Cost estimate for the overlay of Lafayette Avenue (1 page) Exhibit D: Memo from Hickman Williams Engineering regarding Vermont Avenue improvements (1 page) Exhibit E: Overview of proposed County Parking Committee and its duties (1 page) Exhibit F: Proposed abbreviated agenda request form (1 page) Minutes of Administrative Liaison Monday, July 14, 2003 Page 6 of 6 Pages DESCHUTES COUNTY LIFE & LONG-TERM DISABILITY INSURANCE BENEFITS Current benefit level: -Life Insurance equal to annual salary (double if accidental death) -Long Term Disability Insurance equal to 66 2/3% of monthly salary after 90 -day waiting period until age 65 (maximum benefit $3,333 per month/ minimum benefit $50 per month)* Proposal: -Life Insurance remains the same -Long Term Disability Insurance would be reduced to 50% of monthly salary after 90 -day waiting period until age 65 (maximum benefit $2,500 per month/minimum benefit $50 per month)* -Long Term Care benefit added equal to $1,000 per month with 3 year maximum duration -In addition to the base group Long Term Care benefit of $1,000 per month, employees may purchase an additional $5,000 per month of Long Term Care benefits for themselves with no health questions, plus coverage can be purchased for Spouse, Parents (In-law), Grandparents (In-law), Siblings & Adult Children at the same group rates (medical evidence required) * If eligible for PERS Disability benefits (eligible if PERS member for 10 years) or if eligible for Social Security Disability benefits, the County Long - Term Disability benefit would be reduced by the amount you receive from those other souces. Exhibit Page of Deschutes County Long Term Care Proposal A proposal to change the Long Term Disability (LTD) benefit has been presented to the Employee Benefits Advisory Committee (EBAC) for consideration. If enacted by the County the plan would reduce the current LTD benefit from 662/3% of monthly salary to 50% of monthly salary, in exchange for a new Long Term Care benefit of $1,000 per month with a 3 -year duration for each covered employee. This program has been proposed as an alternative to the existing LTD plan, which primarily benefits only those employees who are not eligible for PERS, or approximately 25% of the employees who work a minimum of 30 hours per week. The majority of LTD claims have been the minimum payment of $50 per month to disabled employees covered by PERS. This benefit trade would have no cost impact on Deschutes County. If this plan change is adopted the following options would be available to all covered employees: Long Tenn Disability (LTD) • The right to voluntarily purchase the lost LTD benefit up to 662/3% of salary through payroll deduction (a minimum of 20% of employess must participate). Long Tenn Care (LTC) • In addition to a base group Long Term Care plan paid for by the County, employees may purchase additional coverage at group rates, which are substantially lower (as much as 50%) than individual rates. • The right to purchase an additional $5,000 per month ($6,000 per month total) of Long Term Care benefits with no health questions (higher limits with evidence). • Coverage available to Spouse, Parents (In-law), Grandparents (In-law), Siblings & Adult Children at same group rates (medical evidence required). • Contunuation of Coverage (Lifetime Portability) • Premiums are based on age at time of enrollment and remain level. • Policy cannot be cancelled except for non-payment of premiums. Please refer to the additional policy features and sample payroll deduct premiums on the attached two pages. Exhibit Page �_ of -_ Introducing Long Term Care Deschutes County is committed to providing a complete benefit package to employees and is pleased to announce the opportunity to participate in an important new benefit: Long Term Care. All employees are receiving employer funded coverage and will be given the option to buy additional coverage on a voluntary basis. UNUM Life Insurance Company of America, the nations leading disability insurer, is underwriting the coverage. What is Long Term Care? Long Term Care is defined as the type of care received either at home or in a facility when someone needs assistance with activities of daily living, or suffers a severe cognitive impairment, due to an accident, illness or advancing age. The need is not limited to the elderly. Anyone who cannot function independently may need the protection of LTC insurance. Accidents and unexpected illness can happen at any time and any age. The risk may be greater than you expect. • Today, nearly 13 million Americans need assistance with everyday activities (Employee Benefit Research Brief #163, July 1995) • 40% of those needing care are between the ages of 18 and 64 (Employee Benefit Research Brief #163, July 1995) • About 60% of the US population will need long term care at some point (Business Health, February 1998) To be eligible for benefits under UnumProvident's plan, there must be a loss of at least two activities of daily living which are defined as bathing, dressing, eating, toileting, continence, transferring. There is a one-time 90 -day waiting period prior to the commencement of benefits. The purchased monthly benefit is paid irrespective of the expenses that occur. This allows you to use your benefit dollars in the way that best suits your needs and allows you the choice of any facility that you would like to use. Deschutes County Plan This new insurance benefit offered through UNUMProvident is being provided at no cost to all employees and will be effective Julyl, 2003. The employer funded base plan will provide all employees with a monthly non-taxable benefit of $1,000 for a period of 3 years. This benefit is 100% paid for by Deschutes County and is portable if you terminate employment. Exhibit A Page , of _ 3 You will also be given the opportunity to purchase additional coverage above that of the base plan. This includes increasing coverage for yourself and adding your spouse or domestic partner to the plan. You will be able to purchase coverage up to $6,000 per month with an unlimited duration of benefits. Other buy -up features include inflation protection and the option to elect Total Home Care. Electing Total Home Care means that in addition to the option of care at a facility, you would also have the option of using your benefit for a care provider of your choosing, including relatives and friends who provide care in your home. All premiums for yourself and all premiums for your spouse will be payroll deducted on an after tax basis. Rates are based on age as of the effective date and will not go up because you grow older. You may also choose to add adult children, siblings, parents (in-law) and grandparents (in-law) to the plan. All family members who elect coverage will be required to submit proof of good health (complete Evidence of Insurability). Their premiums will be direct billed. Long Term Care insurance will not prevent you from ever needing care, but it can help you protect yourself and your family from the financial impact. Please take the time to learn more about this coverage and the valuable protection it provides to you and your family members. Exhibit A Page _�L of �7 LTC Sample Cost for Deschutes County Buy -up Plan Option 1 50% Professional Home Care 60% Assisted Living Facility 100% Nursing Home Benefit Monthly Benefit $1,000 Elimination Period 90 Days Benefit Duration 3 Years Inflation Option 5% Simple No Cap Buy -up Plan Option 2 50% Professional Home Care 60% Assisted Living Facility 100% Nursing Home Benefit Monthly Benefit $1,000 Elimination Period 90 Days Benefit Duration 6 Years Inflation Option 5% Simple No Cap Age Cost per Month Age 35 4.20 35 40 4.95 40 45 6.25 45 50 8.14 50 55 10.50 55 60 14.85 60 65 22.10 65 Cost Der Month 5.00 6.10 7.61 9.60 11.00 15.30 22.40 Exhibit A Page S_ of :7 LO N G TERM CARE I NS U RANC E �y$�7 E §' ' „ d Underwritten by Unum Life Insurance Company of America and offered under the UnumProvident brand NV nee,"'d ofr Term Care Insurance Today, Long Term Care (LTC) insurance is important for people of all ages if they want to preserve financial security and independence in the event of an extended disability. And despite popular misconceptions, the need for long term care isn't restricted to the elderly, because many working age adults have disabling injuries and illnesses as well: ■ Over 12 million people in the United States needRisk Factor long-term care.' ■ Two out of five Americans receiving long term • " care are under age 65.2 7 ■ The size of the population age 65 or older is pro- jected to double over the next 30 years, growing to Women face a 70 million by 2030.3 50% higher risk simply ■ Because women generally outlive men by several because they years, they face a 50 percent greater likelihood live use t .4 than men of entering a nursing home after age 65.4 Many conditions can result in the need for ongoing care, including arthritis, heart disease and mental impairment, as well as stroke and trauma. In fact, stroke is a leading cause of serious, long-term disability in the United States.' 40% of Americans receiving long term care are under age 65.z A-32484 Americans who need long term care have more choices today. Many are able to remain in their homes and still receive the care they need. Only 12% of people who need long term care are in nursing homes or other institu- tional facilities.' (over) The UnumProvident brand represents the disability income protection resources of several insuring companies with more than a century of industry experience. Marketing under the UnumProvident brand, these companies provide a range of insurance solutions designed to help people balance their work and personal lives, return to work after disability, and protect their incomes and preserve their assets from the financial effects of illness and injury. UnumProvident is the marketing brand: The Long Term Care insurance is underwritten by Unum Life Insurance Company of America, 2211 Congress Street, Portland, ME 04122, a subsidiary of UnumProvident Corporation. www.unumprovident.com © 2002 UnumProvident Corporation. The name and logo combination is a servicemark of UnumProvident Corporation and its subsidiaries. All rights reserved. Exhibit Page 6 of •7 If you became disabled for any reason and couldn't live independently, how would you pay for the care you need? The financial impact of long term care is significant, no matter where it is pro- vided, and government programs don't always pay for services: ■ As a national average, a year in a nursing home is estimated to cost more than $46,000. In some regions, it can cost twice that amount.' Bringing an aide into your home just three times a week to help with dressing, bathing, prepar- ing meals, and similar household chores can easily cost $12,000 a year.' ■ Expenditures for nursing home care and home health care totaled $117.1 billion in 1998. Of that amount, Medicare accounted for 18%, Medicaid 39%. Almost 30% (over $35 billion) was paid out-of-pocket by individualO That's why it makes sense to purchase private Long Term Care insurance. Our Long Term Care insurance helps protect against the high costs of an extended illness or injury by paying benefits if you are unable to function independently. Our flexible plan covers care either at home or in a facility, doesn't require vouchers for the reimburse- ment of expenses, and you don't have to be hospitalized in order to receive benefits. Here's the most important reason to pur- chase Long Term Care insurance: it's an ef- fective way to help you remain independent for as long as possible when you are disabled. The average cost of nursing home care in the U.S. is roughly $46,000 a year, and in some parts of the country, it's even higher.' Nationwide, home care costs average $12,000 a year.' Statistics are the projection of the author and were not developed by UnumProvident. ' The Henry J. Kaiser Family Foundation, Fact Sheet #2186, "Medicaid's Role in Long - Term Care", March, 2001. Z Health Insurance Association of America (HIAA), "Guide to Long -Term Care Insur- ance," ©2002. 3 U.S. Census Bureau, "National Population Projections". This policy has exclusions httn:llw. govlDopulationlwwwlprojectionslnatsum-tl.html Accessed 4/24/2002. and limitations which may affect any benefits payable. a HIAA, "Guide to Long -Term Care Insurance," 0 2002. g For more information, please 5 2002 Heart and Stroke Statistical Update, American Heart Association. refer to policy series LTC94, 6 The Henry J. Kaiser Family Foundation, Fact Sheet #2186, "Medicaid's Role in Long- LTC94Q LTC94Q2, LTC99, Term Care", March, 2001. LTC99Q TQGLTC95, HIAA, "Guide to Long -Term Care Insurance," 0 2002. `,,'Guide GLTC95, TQB.LTC, TQGLTC95ER, NH94Q2 s HIAA, to Long -Term Care Insurance," 0 2002. and LTC99Q2 or call your "Long Term Care", by Natalie Graves Tucker, Enid Kassner, Faith Mullen, and Barbara UnumProvident Representative. Coleman, AARP Public Policy Institute, May 2000. Exhibit A A-32484 Page -7 of PaverUpgradesFromMeedng County / State Building's On Grade Pedestrian Crossing Ccs Hill & Lafayette 7/14/2003 0:00 Description Cost New pavers in crosswalk. (Three walks) $ 4,972.00 Concrete curb at grade. $ 1,155.00 Concrete subgrade for pavers. $ 4,655.00 Sand bedding layer for pavers. $ 561.00 1" overlay & leveling course on Lafayette .(Based on closing Lafayette). $ 11,400.00 Handicapped ramps at pedestrian crossings. $ 12,000.00 Removal of existing subgrade. $ 862.00 Street cut permits. $ 400.00 $ 36,005.00 Subtotal 10%P&O Total for "On Grade Crossing". $ 36, 005.00 $ 3,600.50 $ 39,605.50 Page 1 of 1 Exhibit ✓ Page t` of _2 4� Exhibit 13 Page _ A of 9 PaverU pgrades From Meeting County / State Building "Entrance Pavers" Site Paver Upgrades 6/30/2003 16:09 Description Cost Entrance pavers at grade near pedestrian crossing on Lafayette. $ 4,290.00 4" sand bedding layer $ 134.00 Concrete curb at grade. $ 847.00 $ 5,271.00 Subtotal 10%P&O Total for scheme "Entrance Pavers". Page 1 of 1 �, f $ 5,271.00 $ 527.10 $ 5,798.10 Exhibit /j Page 3 of _ z H 1 t ...; r- i , 40M \n Exhibit Page _ of �_ L PaverUpgradesFromMeeting County / State Building "East Entry" Site Paver Upgrades 7/14/2003 0:00 Descrir)tion Pavers at the East entry 4" sand bedding layer Deduct for concrete deletion. Subtotal 10% P&O Total for scheme "East Entry". Page 1 of 1 Cost $ 4,345.00 $ 140.00 $ (343.00) $ 4,142.00 $ 4,142.00 $ 414.20 $ 4,556.20 Exhibit (5 Page of Exhibit Page _�(, of P averU pgrades From Meeting County / State Building "West Entries" Site Paver Upgrades 7/14/2003 0:00 Description Pavers at North West entry. Pavers at South West entry. 4" sand bedding layer Deduct for concrete deletion. Subtotal 10%P&O Total for scheme "West Entries". Cost $ 4,570.00 $ 7,480.00 $ 378.00 $ (948.00) $ 11,480.00 $ 11,480.00 $ 1,148.00 $ 12,628.00 Exhibit Page 1 of 1 Page -7 of , o o `06 _ ___�_of_-�___ PaverUpgraciesFrom Meeting County / State Building 1" Overlay On Lafayette 7/14/2003 0:00 Description Cost 1" overlay on Lafayette. (Based on closing Lafayette) Price includes a leveling course. $ 11,400.00 $ 11,400.00 Subtotal $ 11,400.00 10%P&0 $ 1,140.00 Total for 1" Overlay. $ 12,540.00 Exhibit C Page 1 of 1 Page f of i cr (_.E. Jul 07 03 07:42a Steele Rssoc Rrohitects 5413958816 �;2 HICKMAN, WILLIAMS & ASSOCIATES, INC. NUOK TRANSMITTAL DATE: July 2, 2003 PROJECT NO: 030319 Mike Gorman Steele Associates Architects Phone: 541/382-9867 600 SW Columbia 43000 Fax: 541/385-8816 Bend, Oregon 97702 FROM: Matt Steele, Hickman Williams & Associates, Inc. PROJECT NAM: Deschutes County Warehouse REGARDING: Vermont Avenue Improvements I77M TRANSMZMODS: messenger 1. Plan/Profile Sheet C4 dated 7-1-03 COMMOM: The plan accompanying this letter presents our opinion of the highest practical level of improvement that can be accomplished in the narrow Vermont Ave, right-of-way (ROW). We feel that Vermont cannot be developed to even a minimal street standard complete with sidewalks for the following reasons: 1. The Vermont ROW is only 40 feet wide. City standards for a local street call for a minimum ROW width of 60 feet. The minimum width for an alley ROW is 20 feet. 2. The difference between floor grades of existing buildings sitting immediately south and north of the ROW is approximately 8 feet. Constructing a street 24 feet wide with sidewalks on each side would required constructing large retaining galls along the south ROW line that could easily cost $30,000. 3. If the large walls are built along the south ROW line, they will preclude secondary access to Tax Lot 1700 owned by Qwest. 4. Adequate pedestrian access will be available to the warehouse via sidewalks on Kearney and Lafayette. 5. Vermont is already committed to serving more like an alley than a street. All adjacent properties have alternate primary access to the streets Lafayette, Hill or Kearney. If the attached plan is acceptable to the County, I suggest making it a part of the land use application development proposal. A land use decision acknowledging the "Alley" standard improvement will clarify the issue for the City engineering department. Please call if you have any questions. Matt Steele, P.E. 1 805 SW Industridl Way, Suite 10 • Send, Oregon 97702-1093 • (541) 389.9351 • Fax (541) 388-5416 Exhibit Page j of County Parking Committee PgMose The purpose of the Parking Committee is to develop a comprehensive parking plan to present to the Board of County Commissioners for final approval. This plan will address all parking issues on County -owned and/or County -controlled properties in the downtown Bend area. Membership One representative from: ■ State Courts ■ State Offices (DHS or DOJ) ■ Community Development Department ■ Building Services Department ■ Clerk's Office ■ Assessor's Office or Finance/Tax Office ■ District Attorney's Office ■ Administration Services (BOCC, Legal, Personnel, etc.) ■ Committee Coordinator — Susan Ross Issues to Address The following are some of the issues that will be addressed by the Committee. Please note that this list is not in any priority order; nor is it all-inclusive. A. Development of a detailed map of where all parking will exist, and who is authorized to park in what locations. B. Where will employees park? C. Where will visitors park? D. Where will jurors park? E. Will there be a time limitation in some parking areas? F. What type of enforcement will be in place? G. Will there be designated individually reserved spaces? If yes, for whom, and where? H. Will the current parking sticker system continue? I. How will parking be affected during elections in regard to ballot drop-off sites? J. Should any spaces be rented out? If yes, at what price? K. Who is responsible for enforcement? L. Should the County contract with a company such as Diamond Parking? M. Other issues. Timeline The Committee will begin meeting in August, and will have a draft plan ready for presentation to the Board by November. Exhibit r�_ Page t of 1 G Za Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 -Fax (541) 388-4752 - www.deschutes.org AGENDA REQUEST AND STAFF REPORT DEADLINE: The following items must be submitted to the Board's secretary no later than noon of the Thursday prior to the Board meeting. • This agenda request form • Maps of the subject property and • Your staff report general area, if appropriate • Any relevant backup information • The original documents to be approved The Board's secretary will route your original documents to Legal Counsel for approval if necessary. Please do not give your documents directly to Legal Counsel. Department/Division: Person Submitting Re uest: Contact Phone #: Date Submitted: Person to Attend Meeting: Date of Meeting: F- I [ Brief Description of Agenda Item, and Action Requested: Background Information (please attach additional pages as appropriate): Budget Implications: Policy Implications: Distribution of Documents after Approval: Revised 7-03 Exhibit !� Page l of