2003-1117-Minutes for Meeting July 21,2003 Recorded 7/25/2003COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKOS CJ 7003'1111
COMMISSIONERS' JOURNAL 01/25/2003 08:10:06 AM
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2003-1117
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 219 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Sue Brewster, Sheriff's
Office; Debi Harr, Commission on Children & Families; Dan Peddycord, Health
Department; George Kolb, Road Department; Catherine Morrow, Steve Jorgensen
and Damian Syrnyk, Community Development Department; Laurie Craghead,
Legal Counsel; Anna Johnson, Commissioners' Officer; media representatives
Barney Lerten of bend. com and The Bugle, and an intern from Z-21 TV. No other
citizens were present.
Chair Dennis Luke opened the meeting at 10:00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Approval of
Documents No. 2003-186, 2003-335, and 2003-336, Intergovernmental
Agreements between Deschutes County and the City of Bend, the City of
Redmond and Black Butte Ranch regarding Providing Radio
Communications.
Sue Brewster explained that these are the subcontracts that are part of the
Motorola contract previously approved by the Board. The amount changes
each year when the Motorola cost is adjusted. She added that the City of Bend
Public Works subcontract will also need to be approved once the City has
reviewed and signed it.
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 1 of 8 Pages
DEWOLF: Move approval of all three agreements — with the City of
Redmond, the City of Bend and Black Butte Ranch.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-339, an Intergovernmental Agreement between
Deschutes County and the Oregon Commission on Children & Families
regarding the Healthy Start Medicaid Program.
Debi Harr said that this is the standard agreement for the new biennium,
utilizing federal money on a pass-through basis. The allotment of funds is
based on expected earnings of approximately $450,000 over the biennium.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-337, a Services Contract between Deschutes County
and East Cascade Women's Group for HealthyStart Prenatal Services.
Dan Peddycord stated that East Cascades Women's Group is the contracted
medical group for deliveries, midwife services and prenatal care. The amount
is more because the number of deliveries has increased by about 60% over the
past two years. The Hospital Foundation is providing most of the additional
funding because it is in their best long-term benefit to do so.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 2 of 8 Pages
5. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-341, an Intergovernmental Agreement between
Deschutes County and the Bend -La Pine School District, regarding the
Provision of Nursing Services to the Family Access Network (FAN)
Wellness Program.
Dan Peddycord explained that the FAN wellness program covers the cost of a
nurse practitioner in the evenings; the agreement clarifies the details of the
program.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-342, an Intergovernmental Agreement between
Deschutes County and the Crook -Deschutes Education Service District
regarding the Provision of Nursing Services to the Ready -Set -Go Program.
Mr. Peddycord said that the ESD administers the operation of the program; it
was reduced in the new fiscal year from .75 to .6 FTE for a nurse, so the dollar
amount is less.
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-343, an Intergovernmental Agreement between
Deschutes County and the Redmond School District for the Provision of
Nursing Services to the Family Access Network (FAN) Wellness Program.
DALY: Move approval.
DEWOLF: Second.
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 3 of 8 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
8. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-348, Accepting a Utility Easement from Central
Electric Cooperative, and Document No. 2003-348, Granting a Public
Utility Easement (in conjunction with the City of Bend) — related to the
Knott Landfill/27t" Street Widening Project.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board was a Discussion and Consideration of Signature of a
Letter from the Board of Commissioners to the Bureau of Land
Management regarding County Involvement in the Upper Deschutes
Resource Management Plan.
Steve Jorgensen said that the BLM's National Environmental Protection Act is
involved, and they are asking non-federal agencies to be cooperators in the
process. When they are putting tog a project like the draft environmental
impact statement, they would like a formal cooperation status. If the County is
not a cooperator, it will just get notified and will have no input. As a
cooperator, the County will then have a stake in the decision and can formally
give input. If there is additional work or analysis required, the cooperator status
allows the County to get additional funding for any related costs. There are
some obligations, but likely there will be no monetary impact except staff time.
Mr. Jorgensen then explained where the corridor would be. Also, there could
be some negotiated closure of legacy roads, if it makes sense to do so. In
addition, the property would need to be retained in public ownership or zoning
would be retained to avoid possible problems that could affect the function of
the road. The document should be ready for public review and input in
September.
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 4 of 8 Pages
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
10. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-239 between Deschutes County and Pahlisch Homes,
Inc., regarding the Development of the First Quadrant in the Newberry
Neighborhood.
Laurie Craghead said that Rick Isham has been asked to review this document,
but he's out of the office. It's a complicated contract, and is not yet ready for
Board signature, although it has been discussed several times in previous
meetings.
DEWOLF: Move approval, subject to legal review.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
11. Before the Board was a Discussion of a Public Hearing (Scheduled for
Tuesday, July 22 at 5:30 p.m.) regarding Proposed Changes to Deschutes
County Zoning Ordinance Regulations on Home Occupations.
Damian gave an overview of the upcoming hearing, and added that he provided
backup materials to the Board last week, including recent e-mails.
He reiterated that the purpose of hearing is to receive additional public input
and to learn if there are further areas of agreement between the Commissioners.
Numerous press releases and other notices have been sent out to alert the public
of this hearing.
He then did a brief overview of the staff report, and said he will be asking for
Board direction on some items.
Minutes of Board of Commissioners' Work Session Monday, July 21; 2003
Page 5 of 8 Pages
Commissioner DeWolf asked if the claim he has heard is true, that enforcement
isn't being done right now, pending the outcome of the ordinance. Mr. Syrnyk
replied that some people have filed complaints on existing businesses out of
residences. Some of these business owners have asked for some time to comply
with the Code, and Code Enforcement has been giving some extra time for
these people to work on it.
This item will be addressed at a public hearing scheduled for Tuesday, July 22,
2003 beginning at S: 30 p.m.
12. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-088, Transferring Appropriations within Various
Mental Health Department Funds in the Deschutes County Budget for
Fiscal Year 2003-04.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
13. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-089, Transferring Appropriations within Various
Sheriffs Department Funds in the Deschutes County Budget for Fiscal
Year 2003-04.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
14. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-087, Transferring Appropriations Among Various
Funds within the Deschutes County Budget for Fiscal Year 2003-049 and
Directing Entries.
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 6 of 8 Pages
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
15. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-081, Transferring Cash Among Various Funds within the
Deschutes County Budget for Fiscal Year 2003-04, and Directing Entries.
Commissioner Luke had a question regarding this transfer of funds. Susan Ross
explained that this was discussed at a recent administrative meeting, and had to
do with the Vermont Avenue improvements and additional costs for the
installation of the fire sprinkler system in the warehouse.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
16. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-338, an Intergovernmental Agreement between
Deschutes County and the City of Redmond regarding the County
Providing Communication and Information Services to the City.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
17. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Doug Wilson to the Board of the Newberry Estates
Special Road District, through December 31, 2005.
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 7 of 8 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
18. Before the Board were Additions to the Agenda.
Chair Luke said that since all items had now been addressed, the Wednesday,
July 23 Board meeting is to be cancelled.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 10:45.
DATED this 21St Day of July 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
(Fx"J-�
Recording Secretary
6is R. Luke, air
Tom DeWo mmissioner
7:: � a, � " ��, 4 1 /., f,4
Mic6ael M. 6p1y, mmissioner
Minutes of Board of Commissioners' Work Session Monday, July 21, 2003
Page 8 of 8 Pages
