2003-1292-Minutes for Meeting September 22,2003 Recorded 10/6/2003COUNTY
rl
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKpS w 2003-+292
COMMISSIONERS' JOURNAL
„1„1„1,.,,,.,..,1.,,.„„.,, 10/06/2003 09;25;00 AM
2003-1999
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.ory,
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 22, 2003
Conference Room B - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tom De Wolf was out of the office. Also present were Mike Maier, County
Administrator; Susan Ross and Anna Johnson, Commissioners' Office; Joe
Sadony, Information Technologies; and Mark Pilliod, Legal Counsel.
The meeting began at 1: 30 p.m.
1. Update of County Projects.
Susan Ross gave an update of various County projects at this time.
■ She explained that the old structures where the Warehouse is to be built will
be torn down next week; arrangements have been made to salvage any
reusable materials.
■ The old house behind the motel has been leveled. That area will be for fleet
parking, but for now it is taped off. The east side of the building should be
paved in about four weeks.
■ Regarding the parking situation, it has been a challenge working with the
various members of the Parking Committee. Information regarding the
number of employees per group, the number of expected visitors and the
average length of their visits and other information has been requested.
■ The City of Bend has approved Vermont Avenue, which will serve the
Warehouse/IT/Archives building, to alley standards, which is 24 feet wide,
with no sidewalks required.
Minutes of Administrative Liaison Monday, September 22, 2003
Page 1 of 4 Pages
■ Ms. Ross said that next week she will meet with Susan Loomis, the owner of
the veterinary business on Olney to discuss the Olney access. Ms. Loomis
would like to see improvements to the Portland/Olney/Wall Street
intersection, and the size of the Olney median reduced, and the City has
tentatively agreed that this would be appropriate.
■ Regarding the Courthouse remodel project, Ms. Ross met with Ernie
Mazarol and the District Attorney regarding access into their buildings. The
Sheriff was unable to attend. The members of the Security Committee are
still working out the details. Also, she advised that the City has indicated it
wants sprinkler systems in both the Courthouse and the Justice Building.
■ In regard to the Alyce Hatch remodeling project, some details regarding P &
P Construction Company's certified payroll need to be resolved. CDGB
documents from the State are expected, and a public hearing to take
testimony on how the project was handled is scheduled for September 24.
■ The environmental study of the Midstate Electric Cooperative property in La
Pine is due by September 30, and is being coordinated by David Evans and
Associates. The County's previous offer on the property was rejected, and a
new offer will be made if the findings of the study are acceptable.
■ Ms. Ross said that she has spoken with Arland Keeton regarding the removal
of the sally port walls outside the Parole & Probation day reporting area.
Security concerns have been raised about the wall remaining in place
because someone could easily hide behind the wall. Also, some of the
clients attempting to locate Parole & Probation office door have had a
problem doing so, as it is obscured by the wall. The wall originally was
built when prisoners were being brought into the building while it was the
Juvenile Community Justice holding facility; however, the wall is no longer
needed and could be a liability.
2. Communications Update
■ Anna Johnson said that the Citizen Update newsletter deadline was last
week; a proof is expected from the Bulletin this week.
Minutes of Administrative Liaison Monday, September 22, 2003
Page 2 of 4 Pages
■ The Training Committee has put together an overview of the work of
County departments for the videotape to be developed; all departments
have approved.
■ The new County website is scheduled to be launched in early
November.
■ Mandatory supervisory training has been set up, and so far a good
number of individuals have signed up for the classes.
■ Ms. Johnson is working with Jenny Scanlon of Juvenile Community
Justice on the Family Access Network (FAN) Program; this also involves
the Health Department, the Commission on Children & Families, and the
Mental Health Department.
3. Other Business.
Mark Pilliod explained that he has been in contact with Ron Bryant
regarding the Healing Health/Crisis Resolution Center project, and has also
been working on the details of the construction management with CORHA
(Central Oregon Regional Housing Authority). The scope of CORHA's
work is being revised, as there was a misunderstanding about the amount of
on-site supervision and who would provide it. The various contracts with
the hospital are nearly ready for signature.
Joe Sadony stated that the courtroom video project is going well. Equipment
has already been set up in the Jail and in the Juvenile Community Justice
facility.
Mike Maier said that he meets with AFSCME union representatives on
September 23. If agreement cannot be reached, they have the option of a
thirty -day cooling off period and then going on strike.
Being no further items brought before the group, the meeting adjourned at
2: SS p.m.
Minutes of Administrative Liaison Monday, September 22, 2003
Page 3 of 4 Pages
DATED this 18th Day of August 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
D renis R. Luke, Chair
Tom DeWolf, Commissioner
Minutes of Administrative Liaison Monday, September 22, 2003
Page 4 of 4 Pages