2003-1300-Minutes for Meeting September 29,2003 Recorded 10/6/2003COUNTY OFFICIAL
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COMMISSIONERS' JOURNAL
111111111 11 111 10/06/2003 09:28:33 AM
2003-1300
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.oriz
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 29, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tom DeWolf was out of the office. Also present were Dave Malkin, 9-1-1; Mark
Pilliod, Legal Counsel; Julie Lyche, Commission on Children & Families; Susan
Ross and Anna Johnson, Commissioners' Office; Michael Manley, Fair & Expo
Center; media representative Chris Barker of the Bulletin; and four other citizens.
Chair Dennis Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion of the Reading of a Proclamation,
Declaring October 2003 "Disability Employment Awareness Month" in
Deschutes County. — Dan Horton, Community Development Department; and
Lin Gardner of the Local Human Services Coordinating Council
This item will be addressed at the Wednesday, October 1 Board meeting.
3. Before the Board was a Discussion of the Reading of a Proclamation,
Declaring October 2003 "Family Violence Awareness Month", and
October 30 "Work to End Family Violence Day" in Deschutes County. —
Layne Hood, Prevention Office — Commission on Children & Families
This item will be addressed at the Wednesday, October 1 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, September 29, 2003
Page 1 of 5 Pages
4. Before the Board was a Discussion of the Reading of a Proclamation,
Declaring October 15 "Elder Abuse Awareness Day" in Deschutes County.
— M. P. Meekins and Karren Ruesing, State of Oregon Department of Human
Services
This item will be addressed at the Wednesday, October 1 Board meeting.
5. Before the Board was a Discussion and Consideration of Signature of 2003-
04 Bridge Grants and Contract Amendments (Documents No. 2003-433
through 2003-440) related to Services Provided under Memoranda of
Agreement for Subgrants.
Julie Lyche gave an overview of the bridge grants and two contract
amendments relating to subcontractors. She added that the status of State
funding after February 2004 is still uncertain.
DALY: Move approval of all of the grant documents and amendments.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion of Signature of Document No. 2003-376,
an Assignment of Development Agreement No. 2003-239, from Pahlisch
Homes, Inc. to Elk Horn Development, LLC.
This item will be addressed at a future date.
7. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-111, Approving the Issuance of Hospital Revenue
Financing by the Hospital Facility Authority of Deschutes County.
DALY: Move signature.
LUKE: Second.
Commissioner Luke stated that when he moved to Deschutes County, the
hospital was downtown on the hill. He added that St. Charles has always been a
great facility, is user-friendly and a good community partner.
Minutes of Board of Commissioners' Work Session Monday, September 29, 2003
Page 2 of 5 Pages
He indicated that he is happy to vote for this issue. He said, however, there are
some problems that have to do with discounts that are given to selected people
and groups.
As the County went into being self-insured, the feeling was that the County
should get the same discount as others. He added, though, that the more he
thought about it, the more he came to the conclusion that there should not be a
discount at all except for those providers that must receive them, such as
Medicaid. Whenever there is a discount, someone else has to make up the
difference. There are a large number of citizens not getting any discount,
subsidizing those who are, and in his opinion that is absolutely wrong.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
8. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-087, Designating Certain Property (Outside the
Courthouse/Justice Building) as a County Park.
This item will be addressed at a future date.
9. ADDITIONS TO THE AGENDA
Before the Board was a Discussion and Consideration of Signature of Two
Notice of Intent to Award Letters for Fairgrounds Projects: Conference
Building Storage Shed, and Maintenance Building Machine Shed.
Michael Manley, Operations Manager of the Fairgrounds, explained where the
buildings will be located and their purpose. Only one bid was received for each
project, which he hopes will begin in mid-October.
DALY: Move approval of signature of both letters.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, September 29, 2003
Page 3 of 5 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-443, a Contract between Deschutes County and
Qwest Government Services, Inc. regarding Public Safety Product
Maintenance; and Document No. 2003-444, regarding Public Safety
Product Sales/Installation.
Dave Malkin explained that for three years he and the State have discussed
the purchase of a new phone system for 9-1-1. A number of locations in the
State have them already. The State has finally stepped up to purchase
almost all new equipment this biennium, and will come up with $310,000
towards the purchase of an appropriate phone system. All of the County's
costs are within the current budget.
DALY: I authorize Dave Malkin to enter into these agreements.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Commissioner Luke then stated that the County owns over 100 acres on the
top of Whispering Pines that can only be divided into ten -acre parcels at this
time. He suggested that perhaps a portion could be used as an antenna farm,
given its location and the clear line of sight.
With all of the problems surrounding the antenna farm on top of Awbrey
Butte, it is difficult to site further antennas in that location. Mr. Malkin said
that he will speak with the Sheriff about the possibilities of utilizing a portion
of the Whispering Pines location.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 10:25 a.m.
Minutes of Board of Commissioners' Work Session Monday, September 29, 2003
Page 4 of 5 Pages
DATED this 29th Day of September 2003 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
4 1> 2z"
D nnis R. Luke, Chair
-- aksel�
Tom DeWolf, Commissioner
Amiael*.Maly, C - ssioner
Minutes of Board of Commissioners' Work Session Monday, September 29, 2003
Page 5 of 5 Pages