2003-1307-Minutes for Meeting October 01,2003 Recorded 10/8/2003DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
IIIIIIIII I) IIIIIIIIII) II III III
2003-1 7
RECORDS
CLERK d Q 2003,1307
10/08/2003 04;53;19 PM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF BOARD MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, OCTOBER 1, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Les Stiles, Sue Brewster,
Dan Bilyeu, Larry Blanton, Ruth Jenkin and Tim Edwards of the Sheriff's Office;
Layne Hood, Prevention Office; Steve Jorgensen, Community Development
Department; Marty Wynne and Jeanine Faria, Finance Department; Dan Horton,
Community Development Department; Susan Ross, David Givans and Anna
Johnson, Commissioners' Office; media representative Lisa Rosetta of the
Bulletin; and approximately twenty other citizens.
Chair Dennis Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was the Reading of a Proclamation, Declaring October
2003 "Disability Employment Awareness Month" in Deschutes County.
Dan Horton, who works for the Building Safety Division of Community
Development, gave an overview of the reasons for the proclamation.
Glen VanCise, Director of CORIL (Central Oregon Resources for Independent
Living), introduced CORIL board members Chrissy Fenson and Betty Marie
Baker, and then read most of the proclamation at this time. Commissioner Luke
read the balance of the proclamation, and thanked the group for their ongoing
hard work.
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 1 of 7 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was the Reading of a Proclamation, Declaring October
2003 "Family Violence Awareness Month", and October 31 "Work to End
Family Violence Day" in Deschutes County.
Layne Hood, coordinator for the Family Violence Prevention Board and
Council coordinator, read the proclamation at this time. He also introduced
fellow members Janet Huerta and Karren Ruesing.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was the Reading of a Proclamation, Declaring October 15
"Elder Abuse Awareness Day" in Deschutes County.
Karren Ruesing and other members of the State Protective Service Team were
introduced; they were Esther Reed, Diana Ellis, M. P. Meekins and Therese
Poncy.
Karren read the first part of the proclamation; the other members of the team
read portions as well. Commissioner Daly completed the reading.
Commissioner Luke asked if the problem of elder abuse has increased in
Deschutes County. He was advised that calls have gone up dramatically, but
coordination with law enforcement and prosecutors has improved greatly to
address the problem. Also, training is available to various groups (for example
banks, law enforcement agencies and health agencies) to make them aware of
the warning signs of elder abuse and financial exploitation. Commissioner
Luke added that perhaps some County departments could benefit from this type
of training.
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 2 of 7 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was the Presentation of the ESGR Award (Employer
Support of the Guard and Reserve) to the Deschutes County Sheriffs Office.
Nick Norton, outgoing chair of local ESGR, discussed the defense award, and
introduced Lt. Colonel Scott Haynes from the Army National Guard and the
State Chair of the ESGR, James Cleary of Portland.
Mr. Cleary gave an overview of the award, and read some information
regarding the reasons to make the award to the Sheriff's Office. He said that
various Sheriff s Office employees have helped deployed reservists' families
with home projects, car repairs and various other chores. He then presented the
"7 seals" award, which recognizes the seven services in the Department of
Defense.
Dan Bilyeu and Sheriff Les Stiles accepted the award; Sheriff Stiles stated that
Officer Bilyeu spearheaded the effort.
6. Before the Board was Acknowledgment of the Award of a Certificate of
Achievement Plaque for Excellence in Financial Reporting from the
Government Finance Officers Association, Awarded to Marty Wynne,
Finance Director.
Marty Wynne said that the award represents that the County has complied with
all national government standards; and when auditors give an opinion like this,
says they are doing all of the right things in the accounting department. He also
said that a whole lot goes into the annual audit; and that Jeanine Faria does a
great job. Ms. Faria added that it couldn't be done without an excellent staff.
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 3 of 7 Pages
7. Before the Board was Consideration of a Request for Support of a La Pine
Gateway Signage Permit (Issued through the Oregon Department of
Transportation).
Steve Jorgensen said that a request came from the La Pine Chamber of
Commerce for the Board to support the Chamber's application to the Oregon
Department of Transportation for the installation of gateway signs. There is
likely no permit needed from the County, but the signs would probably be
within the ODOT right of way. However, it needs to be determined where the
signs would be located and whether they would be illuminated at night.
Commissioner Luke stated that he doesn't see a problem with a general letter of
support that Board supports the process, but not necessarily the permit.
Commissioner DeWolf suggested that Mr. Jorgensen research the issue further
and address it again at next week's Board meeting.
8. Before the Board was Consideration of Signature of Contracts relating to
the Healing Health Campus/Crisis Resolution Center: the Articles of
Organization of the LLC between Cascade Health Services and Deschutes
County (Document No. 2003-077); the Healing Health Operating
Agreement (Document No. 2003-078); and Management Services
Agreement (Document No. 2003-446).
Mark Pilliod gave an overview of the agreements. In response to questions
from the Board, he explained that the 10% management fee would be reviewed
every eighteen months; also, that if there is a shortfall, the two members would
share equally. The County would still have the opportunity to contribute less,
but additional compensation to the hospital would be recognized upon
dissolution.
Mike Maier stated that an assumption has been made that there will be a slow
start for the first three years. Susan Ross added that the numbers were put
together by the Mental Health Department and the hospital, based on bed usage,
and are conservative. The facility must operate for five years because of the
CDGB grant, but the use could be ramped down if necessary. The County
already operates with five beds; this increases it to fifteen beds. Other counties
are involved, and the private sector will use the beds as well since there is no
other similar facility in Central Oregon.
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 4 of 7 Pages
Mr. Pilliod said that he is finalizing other contracts relating to the ground lease
and construction, and they should be ready next week.
DEWOLF: Move approval of all three agreements.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board was Consideration of Signature of a Notice of Intent to
Award Letter for the Construction of the Crisis Resolution Center Project.
Susan Ross said that P & P Construction was the low bidder, and has been
cleared through the State Economic Development Department.
She added that that there is a shortfall of about $34,000, but grants are still
being written, and the contingency fund of $119,000 has not been obligated.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$2,920.23.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 5 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,899.21.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $312,200.58.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
13. ADDITIONS TO THE AGENDA
None were offered.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 10:45 a.m.
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 6 of 7 Pages
DATED this 1St Day of October 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke, Chair
Tom DeWolf, Cdijkissioner
Minutes of Board of Commissioners' Meeting Wednesday, October 1, 2003
Page 7 of 7 Pages