2003-1320-Minutes for Meeting October 06,2003 Recorded 10/16/2003DESCHUTES COUNTY OFFICIAL RECORDSNANCY }
COMMISSIONERS' JOURNALNTY CLERK �d 2003.1320
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2003-13;0
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 6, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Mark Pilliod and Laurie
Craghead, Legal Counsel; Catherine Morrow, Steve Jorgensen, Jon Skidmore and
George Read, Community Development Department; Tom Blust and Gary Judd,
Road Department; Anna Johnson, Commissioners' Office; Tammy Credicott,
Property Management; media representatives Chris Barker of the Bulletin and
Barney Lerten of bend. com and The Bugle; and two other citizens.
Chair Dennis Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Order No. 2003-091,
Ratifying the Appointment of County Residents to BOPTA (Board of
Property Tax Appeals).
Nancy Blankenship said there are two returning members and three new
members proposed. She added that she would like to see this larger pool from
which to choose, since in the past there have been just three members. Only
three members serve at one time, but it is prudent to have additional folks for
training purposes or if someone is not available.
DEWOLF: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 1 of 7 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was Discussion and Consideration of Signature of
Document No. 2003-457, a Grant Application for La Pine Wastewater
Infrastructure Improvements.
George Read said this was last year's congressional appropriation, and that the
County needs to apply to actually get the funding.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was Discussion and Consideration of the Second Reading
and Consideration of Signature of Ordinance No. 203-031, regarding
Urban Reserve Areas Eligible for Resort Siting.
This will be addressed on Wednesday, October 8.
5. Before the Board was Discussion and Consideration of the Second Reading
of Ordinances No. 2003-079 and No. 2003-080, Regarding the Designation of
Eight Tax Lots as Rural Commercial (a Portion of Ahern Acres, La Pine).
This will be addressed on Wednesday, October 8.
6. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2003-120, Adoption of the VantageCare Retirement Health
Savings (RHS) Program.
This item has been delayed, as some of the appropriate documents have not
been received..
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 2 of 7 Pages
7. Before the Board was Discussion and Consideration of Signature of Order
No. 2003-100, Transferring Cash among Various Funds as Budgeted in the
Deschutes County Budget for Fiscal Year 2003-04, and Directing Entries.
This item was placed on the Consent Agenda.
8. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2003-112, Appropriating New Mental Health Grant Funds
to the Deschutes County Budget for Fiscal Year 2003-04, and Directing
Entries.
This item was placed on the Consent Agenda.
9. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2003-113, Transferring Appropriations within the
Deschutes County Mental Health Fund, and Directing Entries.
This item was placed on the Consent Agenda.
10. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2003-116, Transferring Appropriations within the Sheriff's
Office Fund, and Directing Entries.
This item was placed on the Consent Agenda.
11. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2003-117, Transferring Appropriations within the
Deschutes County General Fund for the Purchase of a Plat Cabinet.
This item was placed on the Consent Agenda.
12. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2003-118, Appropriating New Health Department Grant
Funds to the Deschutes County Budget for Fiscal Year 2003-04, and
Directing Entries.
This item was placed on the Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 3 of 7 Pages
13. Before the Board was Discussion and Consideration of Signature of a
Letter Appointing Cheryl Howard to the Deschutes County Weed Board.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
14. Before the Board was Discussion regarding County -owned Land Located
within the City of Redmond's Urban Growth Boundary Industrial Area.
Real Estate Broker of Record, Steve Scott, gave an overview of the property,
which is zoned M-2 or EFU, depending upon the location. He said that he and
Tammy Credicott previously discussed with the Commissioners possibly
partitioning within the M-2 area. (At this time he referred to oversized maps of
the area and the property.)
He further explained that there have to be separate legal lots of record to do
anything further with the property. In theory, subdividing would be
accomplished after the partition is completed. If necessary, lot line adjustments
can be done at that time. Two parcels are now under lease: one is virtually
perpetual eve acres with a radio tower on a portion) and one is renewed
annually (with B & S Logging).
Commissioner Daly stated that he spoke with a City of Redmond planner, who
indicated that the property is subdividable right now. He added that there are
almost no small M-2 zoned lots available, which would be perfect for small
businesses. In his opinion there is a strong demand for that type of parcel.
Discussion then took place regarding possible uses of the property and the
processes that could be followed.
George Read said that the City of Redmond is seeking shovel -ready property;
and that twenty-five sites in Oregon will receive funding for infrastructure
improvements. The Governor's Office sets the rules for this; the rules are not
totally known at this time, but the City wants to be prepared as much as
possible.
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 4 of 7 Pages
Commissioner Daly expressed concern about leasing a portion of the property
to Hap Taylor Company, which would tie up the property for as long as 18
months. He said that he would like to talk with Hap Taylor to determine if the
parcel has to be the one indicated.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
15. Before the Board was Consideration of Signature of Resolution No. 2003-
119, Authoring Interfund Loans for the Sunriver Service District.
DEWOLF: Move approval subject to legal review, with the caveat it doesn't
cost the County any money.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Note for record: After the meeting, Legal Counsel Mark Pilliod indicated that
this document will be heavily revised, and should go back on the Board's
agenda later in the month.
16. ADDITIONS TO THE AGENDA
Steve Jorgensen reminded the Board that an e-mail was received from the La
Pine Chamber of Commerce, asking for County support for gateway signage.
They are working with the Oregon Department of Transportation, but don't yet
know the potential location of the signs.
He added that if they are within community boundaries, there is no problem with
landscape management requirements. They would appreciate a general letter of
support.
Commissioner DeWolf suggested that Mr. Jorgensen draft a letter and have ODOT
review it to make sure it fits their needs.
The Commissioners indicated that the concept meets their approval.
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 5 of 7 Pages
Mike Maier stated that an agreement for Portland State University supervisory
training classes has been drafted, and the Board needs to approve of him signing
the agreement on behalf of the County.
DEWOLF: Move approval of Mike Maier signing the agreement with the State
for educational classes.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Tom Blust and Gary Judd addressed a letter from Mr. McClure regarding traffic
on Burgess Road, La Pine. Their review shows 48 accidents in the area over
five years. When calculated into an accident rate schedule, it computes at a
fairly safe level. The analysis shows no clear pattern; the accidents occurred
during different times of the year, different days of the week and at varying
hours. The speed zone is 45 miles per hour, and analysis shows the average
speeds are less than 50 miles per hour.
The Commissioners asked Mr. Blust to respond to the letter in writing and copy
them.
Tom Blust gave an update on the office addition to the Road Department
building. The site plan has been received by the City of Bend, and one item
that is included is a requirement for 1300 feet of sidewalks along the road
frontage. However, the property is surrounded mostly by EFU zoned property,
and there are no other sidewalks to tie into. The cost to put in this stretch of
sidewalk is about $20,000. He said he would talk with the City Engineer about
this requirement.
Commissioner Luke stated that perhaps the County could agree to put the
sidewalks in later when there is a need and when adjacent property owners put
them in. Mr. Blust will work with Legal Counsel and report back to the Board.
DEWOLF: Move that Tom Blust be authorized to appeal this requirement to
the City if there is no other way to address the issue.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 6 of 7 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Being no further items brought before the Board, the meeting adjourned at
11:15 a.m.
DATED this 6th Day of October 2003 for the Deschutes County Board of
Commissioners.
ATTEST:
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Recording Secretary
loe
x
Dennis R. Luke, hair
Tom DeWolf, Co sioner
Daly, JVommissioner
Minutes of Board of Commissioners' Work Session Monday, October 6, 2003
Page 7 of 7 Pages