2003-1372-Minutes for Meeting November 03,2003 Recorded 11/4/2003COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKS CJ 1443'1311
COMMISSIONERS' JOURNAL 11/04/Z003 04;31;50 PM
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-1372
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 39 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Mark Pilliod and Laurie
Craghead, Legal Counsel; George Read, Matt Martin, Cathy Tilton White and
Kevin Harrison, Community Development Department; David Givans, Ted
Schassberger, Susan Ross and Anna Johnson, Commissioners' Office; Timm
Schimke, Solid Waste Department; media representatives Barney Lerten of
bend. com and The Bugle, and Ernestine Bosquet of the Bulletin; and
approximately 25 other citizens.
Chair Dennis Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
The Board presented Mike Dugan, District Attorney, a plaque recognizing his
twenty-five years of employment with the County, and acknowledged his
service to the citizens of the County.
2. Before the Board was a Discussion and Consideration of the Reading and
Signature of a Proclamation Reaffirming the County's Commitment to the
Mission and Values of the Juvenile Community Justice Department.
This item will be addressed at the Wednesday, November 12 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, November 3, 2003
Page 1 of 5 Pages
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-479 and Document No. 2003-480, Services Contracts
for Youth Offender Treatment.
This item will be addressed at the Wednesday, November S Board meeting.
4. Before the Board was a Discussion and Consideration of Chair Signature
of Document No. 2003-483, Amendment #1 to Department of Human
Services Agreement #106642 regarding Level 4 Residential Care Services.
This item will be addressed at the Wednesday, November S Board meeting.
5. Before the Board was a Discussion and Consideration of Chair Signature
of Document No. 2003-461, an Agreement with the U.S. Department of
Agriculture regarding the Wildlife Services Program.
Timm Schimke said that this is similar to the contract in place over the past
couple of years.
DALY: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes, reluctantly.
DALY: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-490, a Deed Dedicating a Portion of a Cul-de-sac at the
End of 19th Street, Terrebonne for a Road Right -of -Way.
Matt Martin stated this is a part of a previous land use decision regarding a
vacation of a right-of-way. This helps to provide access to the lots.
DEWOLF: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, November 3, 2003
Page 2 of 5 Pages
7. Before the Board was a Discussion and Consideration of First and Second
Readings and Approval of Ordinance No. 2003-035 and Ordinance No.
2003-036, Adopting the Amended Bend Municipal Airport Master Plan.
This item will be addressed at the Wednesday, November 5 Board meeting.
8. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-486, a "Pocket" Easement to Central Electric
Cooperative to Accommodate a Power Pole Guy Anchor.
This item will be addressed at the Wednesday, November 5 Board meeting.
9. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-487, a License Extension with Redmond High Desert
Archers regarding the Use of County -owned Property.
This item will be addressed at the Wednesday, November 5 Board meeting.
10. Before the Board was a Discussion and Consideration of Signature of a
Letter Reappointing Diane Adams to the Howell's Hilltop Acres Special
Road District, through December 31, 2005.
Laurie Craghead said that after doing some research to clarify road district
appointments, it appears that it is appropriate for the Board to appoint this
individual to the District.
Commissioner Daly asked about the letters from some of the members of the
Howell's Hilltop Special Road District who have complained about how the
District operates. Ms. Craghead said that the Board has no authority over the
operation of the District. Mark Pilliod added that he drew the conclusion that the
response to them would be that they need to obtain their own legal counsel if they
wish to pursue it. There is a special State legal counsel that can advise on the
operation of special road districts.
DEWOLF: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, November 3, 2003
Page 3 of 5 Pages
11. ADDITIONS TO THE AGENDA
A. Before the Board was a Discussion and Consideration of Signature of a
Decision regarding File Nos. A-03-8 (V-03-3), an Appeal of the Hearings
Officer's Denial of a Request for Variance to the Rimrock Setback
(Applicant: Johnson).
Laurie Craghead explained that the written decision, as previously reached
verbally by the Commissioners, now needs to be signed.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
DALY: Yes.
LUKE: Chair votes yes.
B. Before the Board was a Discussion of How to Handle the Request for
Proposal Process for Federal Lobbying Services.
Mark Pilliod explained how the RFP process for lobbying services would
work, and asked the Board for details regarding the dates.
Commissioner DeWolf said that it should go out as soon as possible because
the current contract expires the end of November. Commissioner Luke
stated that three weeks should be adequate. Commissioner DeWolf added
that priorities need to be set as soon as possible; the legislature is on break
during the next two months, which would be a good time to interview
prospective firms.
Commissioner DeWolf said that it would also be a good idea to meet with
the current provider to get a wrap-up of what has been going on.
Mark Pilliod stated that the RFP would be published in the Daily Journal of
Commerce; Commissioner Luke said that the Oregonian and Bulletin might
be good places as well. Mike Maier added that perhaps the NACo
newsletter might be appropriate if their lead time is not too long, and direct
mailings could also be done. Mr. Pilliod asked the Board for any names of
firms that provide lobbying services that the Commissioners might want to
be contacted, and he will obtain information on those firms.
Minutes of Board of Commissioners' Work Session Monday, November 3, 2003
Page 4 of 5 Pages
Being no further items brought before the Board, the meeting adjourned at
10:35 a.m.
DATED this 3rd Day of November 2003 for the Deschutes County Board
of Commissioners.
ATTEST:
�I
7 111 J M-2 NMI I
Recording Secretary
DeWolf, Commissioner
Minutes of Board of Commissioners' Work Session Monday, November 3, 2003
Page 5 of 5 Pages