2003-1394-Order No. 2003-108 Recorded 11/14/2003REV [EKED
LEGAL COUNSEL
DESCHUTES COUNTY OFFICIAL CLERKDS yJ ~Q~J-194
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Transferring Cash Among Various
Funds as Budgeted in the Deschutes County * ORDER NO. 2003-108
Budget for the Fiscal Year 2003-04 and
Directing Entries.
WHEREAS,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. That the Deschutes County Finance Director transfers cash as follows:
Transfer
Amount
FROM: 001-4500-491.96-51
TO: 123-0000-391.11-00
General Fund, Non-Departmental, Transfer to Justice
Court Fund $34,023.75
Justice Court Fund, Transfer from General Fund,
Non-Departmental $34,023.75
FROM: 001-4500-491.96-05 General Fund, Non-Departmental, Transfer to Community
Justice - Juvenile Fund $369,361.50
TO: 230-0000-391.11-00 Community Justice - Juvenile Fund, Transfer from
General Fund, Non-Departmental $369,361.50
FROM: 160-9400-491.96-04 Transient Room Tax Fund, Transfer to Sheriff's Law
Enforcement Fund $174,235.16
TO: 255-0000-391.13-00 Sheriff's Law Enforcement Fund, Transfer from
Transient Room Tax Fund $174,235.16
PAGE 1 of 4 - ORDER No. 2003-108 (11/12/03)
FROM: 001-4500-491.96-11 General Fund, Non-Departmental, Transfer to Health Fund $153,651.00
TO: 259-0000-391.11-00
Health Fund, Transfer from General Fund,
Non-Departmental
$153,651.00
FROM: 001-4500-491.96-33
General Fund, Non-Departmental, Transfer to Healthy Start
Prenatal Fund
$4,776.58
TO: 260-0000-391.11-00
Healthy Start Prenatal Fund, Transfer from General Fund,
Non-Departmental
$4,776.58
FROM: 001-4500-491.96-12
General Fund, Non-Departmental, Transfer to Mental
Health Fund
$93,691.08
TO: 275-0000-391.11-00
Mental Health Fund, Transfer from General Fund, Non-
Departmental
$93,691.08
FROM: 270-2200-491.96-12
ABHA Fund, Transfer to Mental Health Fund
$18,485.08
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from ABHA Fund
$18,485.08
FROM: 001-4500-491.96-36
General Fund, Non-Departmental, Transfer to
Adult Parole & Probation Fund
$14,351.92
TO: 355-0000-391.11-00
Adult Parole & Probation Fund, Transfer from
General Fund, Non-Departmental
$14,351.92
FROM: 135-0800-491.96-08
PERS Reserve Fund, Transfer to
PERS, Series 2002 Debt Service Fund
$154,184.50
TO: 575-0000-391.57-00
PERS, Series 2002 Debt Service Fund, Transfer from
PERS Reserve Fund
$154,184.50
FROM: 295-3601-491.96-20
Community Development Fund, Transfer to
Community Development Debt Service Fund
$1.00,000.00
TO: 530-0000-391.27-00
Community Development Debt Service Fund,
Transfer from Community Development Fund
$100,000.00
FROM: 245-1700-491.96-56
Deschutes County Communication System Fund,
Transfer to Full Faith & Credit, 2003 Fund
$62,382.60
TO: 535-0000-391.21-00
Full Faith & Credit, 2003 Fund, Transfer from
Deschutes County Communication System Fund
$62,382.60
FROM: 610-6200-491.96-56
Solid Waste Fund, Transfer to
Full Faith & Credit, 2003 Fund
$207,108.72
TO: 535-0000-391.35-00
Full Faith & Credit, 2003 Fund, Transfer from
Solid Waste Fund
$207,108.72
PAGE 2 OF 4 - ORDER NO.2003-108 (11/12/03)
FROM: 440-0800-491.96-56 Project Development Fund, Transfer to
Full Faith & Credit, 2003 Fund
$241,605.00
TO: 535-0000-391.37-00
Full Faith & Credit, 2003 Fund, Transfer from
Project Development Fund
$241,605.00
FROM: 411-3600-491.96-56
New Neighborhood Fund, Transfer to
Full Faith & Credit, 2003 Fund
$34,518.33
TO: 535-0000-391.50-00
Full Faith & Credit, 2003 Fund, Transfer from
New Neighborhood Fund
$34,518.33
FROM: 618-0800-491.96-24
Fair & Expo Fund, Transfer to
Full Faith & Credit, 2003 Fund
$3,451.77
TO: 535-0000-391.53-00
Full Faith & Credit, 2003 Fund, Transfer from
Fair & Expo Fund
$3,451.77
FROM: 442-0800-491.96-56
General County Projects Fund, Transfer to
Full Faith & Credit, 2003 Fund
$448,909.65
TO: 535-0000-391.59-00
Full Faith & Credit, 2003 Fund, Transfer from
General County Projects Fund
$448,909.65
FROM: 440-0800-491.96-10
Project Development Fund, Transfer to
HHS/BJCC 1998 COPS Fund
$334,300.50
TO: 540-0000-391.37-00
HHS/BJCC 1998 COPS Fund, Transfer from
Project Development Fund
$334,300.50
FROM: 001-4500-491.96-07
General Fund, Non-Departmental, Transfer to
CCF Fund
$221,011.00
TO: 220-0000-391.11-00
CCF Fund, Transfer from
General Fund, Non-Departmental
$221,011.00
FROM: 220-1500-491.96-05
CCF Fund, Transfer to
Community Justice Juvenile Fund
$230,017.00
TO: 230-0000-391.19-00
Community Justice Juvenile Fund, Transfer from
CC.F Fund
$230,017.00
FROM: 221-1500-491.96-05
Public Safety Reserve Fund, Transfer to
Community Justice Juvenile Fund
$92,965.83
TO: 230-0000-391.39-00
Community Justice Juvenile Fund, Transfer from
Public Safety Reserve Fund
$92,965.83
PAGE 3 of 4 - ORDER No. 2003-108 (11/12/03)
FROM: 325-5000-491.96-31
TO: 330-0000-391.29-00
FROM: 001-4500-491.96-14
TO: 220-0000-391.50-00
Road Department Fund, Transfer to
Road Building & Equipment Fund $805,000.00
Road Building & Equipment Fund, Transfer from
Road Department Fund $805,000.00
General .Fund, Non-Departmental, Transfer to
CCF General Operations Fund $134,000.00
CCF General Operations Fund, Transfer from
General Fund, Non-Departmental $134,000.00
Section 2. That the Deschutes County Finance Director makes the appropriate accounting
entries to reflect the cash transfers as set out herein.
DATED this 12th day of November, 2003.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
Z4 "Ilz
'TENNIS R. LUKE, Chair
_e___ ~4~ -
ATTEST: TO DEWOLF, Commissioner
6akttA-~ ()A~ Z111
, eu~,&
Recording Secretary M C AE ALT ommissioner
PAGE 4 of 4 - ORDER No. 2003-108 (11/12/03)
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Judi Hasse
From:
Marty Wynne
Sent:
Wednesday, October 15, 2003 7:10 AM
To:
Judi Hasse
Subject:
FW: General Fund transfers
F.Y.I. I think she means "cash transfer".
Marty
-----Original Message-----
From: Debi Harr
Sent: Tuesday, October 14, 2003 11:23 AM
To: Marty Wynne
Cc: Scott Johnson
Subject: General Fund transfers
Hello Marty,
I would like to request the General Fund transfers to the CCF General Operations fund #
370. These amounts are as budgeted; $221,011 - to 370-0000-391.11-00, and $134,000 - to
370-0000-391.50-00. Thank you.
1
Judi Hasse
From: Debi Harr
Sent: Tuesday, November 04, 2003 5:37 PM
To: Marty Wynne
Cc: Judi Hasse; Scott Johnson; Monique McCleary
Subject: Request for appropriation transfer
CYIP PSR 60 40
Split.xls (22 K...
Hi Marty,
Please prepare a resolution to transfer appropriation as follows for Funds 221, and 389.
Fund 389
From CCF-CYIP, Contingency - 389-1500-501.97-01 - $20,017
To CCF-CYIP, Transfers Out - 389-1500-491.96-05 - $20,017
Fund 221
From 001-4500-501.97-01 - $2,966
To 221-1500-491.96-05 - $2,966
This fund transfer is requested to comply with the agreement between the County
Commissioners, Juvenile Department, and the Commission on Children & Families for the
closeout of the fund 221 Public Safety Reserve, and the Community Youth Investment
Project. Attached is a spreadsheet listing the total transfer amount.
In accordance with the above appropriation request, please transfer the following:
From: 389-1500-491.96-05 - $230,017
To: 230-0000-391.19-00 - $230,017
From: 221-1500-491.96-05 - $92,965.83
To: 230-0000-391.39-00 - $92,965.83
Fund 221 should be at a zero balance after the transfer, and no more interest income
should be posted to the fund.
Thank you.
Debi Harr, Financial Analyst
Commission on Children & Families
1029 NW 14th Street
Bend, OR 97701
debiha@co.deschutes.or.us
(541)330-4692
1
Fund Balances
Community Youth Investment Program
Public Safety Reserve Fund Split
Balance of Fund 389 - 9/30/03
Balance of Fund 221 - 10/31/03
Total Resources
60/40 Split:
CCF - 40%
Juvenile - 60%
Total
juvenile's share
Transfer balance of 221 fund to fund 230
Transfer from fund 389 to fund 230
Budgeted amount
Additional requested transfer amount
445,198.03
92,965.83
215,265.54
322,898.32
92,965.83
230,016.57
210,000.00
20,016.57
538,163.86
538,163.86
CCFamilies/CYIP/Financial/2003 2004/CYIP PSR 60 40 Split
MEMO
November 4, 2003
TO: Marty Wynne
Chief Financial Director
FROM: Kristi
Accounting Clerk 111
Road Department
SUBJECT: Inter Department Transfer
Please transfer the budgeted amount of $805,000 from 325-5000-491-96-31 (Road
Fund) to 330-0000-391-29-00 (Building & Equipment Fund). This transfer will be for
the entire 2003-2004 fiscal year.
Thank you in advance.
Cc: Judi Hasse
Finance Department