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2003-1425-Minutes for Meeting December 01,2003 Recorded 12/5/2003COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CLERKDS �� �003'1415 COMMISSIONERS' JOURNAL illllllli IIiIIII 12/05/2003 03:42:33 PM IIIIIIIIIIIIIII 2003-1423 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 1, 2003 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly. Also present were Mike Maier, County Administrator; Mark Pilliod and Laurie Craghead, Legal Counsel; George Kolb and Tom Blust, Road Department; George Read, Devin Hearing, Steve Jorgensen and Tom Anderson, Community Development; Timm Schimke, Solid Waste Department; Jenny Scanlon, Juvenile Community Justice; Tammy Credicott, Property Management; Anna Johnson and Ted Schassberger, Commissioners' Office; media representatives Chris Barker of the Bulletin; and three other citizens. Chair Dennis Luke opened the meeting at 10: 00 a.m. 1. Before the Board was Citizen Input. The Board acknowledged the quilts on display in the hearing room in observance of World AIDS Day. 2. Before the Board was a Discussion of a Public Hearing and Consideration of Signature of Order No. 2003-099, Vacating Property regarding A. J. Warrin Road (Jordan Road). George Kolb explained that this involves additional land that is being realigned for road purposes. This item will be addressed at the Wednesday, December 3 Board meeting. Minutes of Board of Commissioners' Meeting Monday, December 1, 2003 Page 1 of 5 Pages 3. Before the Board was a Discussion of a Public Hearing and Consideration of First Reading of Ordinance No. 2003-038, Amendments to the Firearms Training Facility Ordinance. Devin Hearing said that the County doesn't currently allow firearms training facilities in certain zones. There is no exact location requested by Bend Trap Club at this time; they just have a general idea. The facility as proposed would be in the forest zone, and would be a conditional use. Commissioner DeWolf expressed concerns about how potential problems can be addressed and clarified at this time rather than having them become an issue at a future date. Laurie Craghead replied that if additional criteria is necessary, it will have to be researched; a hearing is scheduled for December 3, which can be continued if necessary. This item will be addressed at the Wednesday, December 3 Board meeting. 4. Before the Board was a Discussion and Consideration of Signature of Document No. 2003-517, Quitclaim Deed Removing an Easement from the Property of Todd Alexander. George Kolb explained that this involves an easement that the County no longer needs, and the property is now located within the city limits of Redmond. This item was placed on the Wednesday, December 3 consent agenda. 5. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2003-133, Adopting an Annual Update to the Transportation and Parks SDC Rate Charged to New Development within the Redmond Urban Growth Boundary (Outside the City Limits). Steve Jorgensen said that this is an annual update that requires the County's approval for the area within the urban growth boundary but outside the city limits. The City has already adopted the new SDC's based on the construction cost index for parks and transportation. Commissioner Luke asked if there have been any challenges to the SDC's and whether the County could be liable. Laurie Craghead said that the City is following the index developed for this type of change, which is only an inflation adjustment to fees. Minutes of Board of Commissioners' Meeting Monday, December 1, 2003 Page 2 of 5 Pages Commissioner Luke asked if anyone had any comments; none were offered. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. Note: After the meeting adjourned, Laurie Craghead indicated that it is her understanding that a public hearing should have been noticed and held. Therefore, this item will be on the Wednesday, December 10 agenda as a public hearing. The document was not signed, and will be revised as needed. 6. Before the Board was a Discussion and Consideration of Signature of Document No. 2003-495, Intergovernmental Agreement between Deschutes County and the La Pine Special Sewer District for the Collection of System Development Charges. Tom Anderson said that the County would collect the SDC's on behalf of the District, for single family homes. It is not a new SDC, but this change would make is easier for customers to handle the payments. The County collects approximately $16 per SDC out of the payments before they are sent to the District. DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. 7. Before the Board was a Discussion and Consideration of Signature of Intent to Award Contract for the Manufacture and Delivery of One New and Unused Elevating Scraper. Timm Schimke explained that bids were solicited and only one was received, from Peterson Machinery Company. The bid is within the budgeted amount. Minutes of Board of Commissioners' Meeting Monday, December 1, 2003 Page 3 of 5 Pages DALY: Move approval. DEWOLF: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. 8. Before the Board was a Discussion and Consideration of Signature of Approval of Members to the Juvenile Community Justice Advisory Board. DEWOLF: Move approval. DALY: Second. VOTE: DALY: Yes. DEWOLF: Yes. LUKE: Chair votes yes. 9. Before the Board was a Discussion and Consideration of Lease of Property between Deschutes County and SageCom Corporation. Mark Pilliod stated that details regarding the value of the lease can be discussed; but the Board can go into executive session (which had previously been noticed). Commissioner Luke said as far as he is concerned, the only issue that has not been decided was the future purchase price of the property. Commissioner DeWolf stated that he has concerns about the lease itself. The Board then went into executive session. Upon completion of the executive session, the Board went back into open session. Commissioner Luke said that the purchase price was discussed, along with the first right of refusal and a new appraisal to be done at the time of the proposed sale. He said he didn't want to set precedence of deciding a value when the sale could occur ten or more years later. It is not known when the land would be available for purchase, as there is no legal lot of record at this time. This could depend on the driving forces around the property and the overall development of Redmond. Minutes of Board of Commissioners' Meeting Monday, December 1, 2.uu3 Page 4 of 5 Pages 10 The Commissioners discussed including clause in the lease that would provide for renegotiation of the lease amount every ten years. Either party could ask for this renegotiation to take place. It was decided that the valuation of the lease and the sale of the property would be based solely on the land and not on the improvements placed by SageCom. This item will be addressed further at the Board meeting on December 10. Before the Board were Additions to the Agenda. None were offered. Being no further items brought before the Board, Chair Luke closed the meeting at 11:35 a.m. DATED this 1St Day of December 2003 for the Deschutes County Board of Commissioners. ATTEST: I Recording Secretary "'Z2 1-2 2z�-� Dennis R. Luke, Chair To DeWol , ommissioner ichael M. Daly, ommissioner Minutes of Board of Commissioners' Meeting Monday, December 1, 2003 Page 5 of 5 Pages