2003-1430-Order No. 2003-116 Recorded 12/5/2003R/EVIE ED
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LEGAL COUNSEL
DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
IIIIIIIII IIIIIIIIIIIIIII II I I III
2003-1430
CLERKDS w 2003-1430
1210512003 03;42;33 PM
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Accepting The Road
Improvements, Accepting The Engineer's
Assessment Report, and Setting a Hearing on * ORDER NO. 2003-116
the Final Assessment for the Improvements in
the Collar Drive L.I.D.
WHEREAS, the road improvements undertaken pursuant to Resolution No. 2003-021 in the
Collar Drive Local Improvement District have been completed and have been inspected by the
Engineer; and
WHEREAS, the Engineer has recommended to the Board of County Commissioners of
Deschutes County Oregon (Board) that the road in the Collar Drive L.I.D. be accepted as constructed;
and
WHEREAS, the Engineer has calculated the actual costs of the improvements and has
determined a proposed final assessment for each parcel of land for the improvements of roads in the
Collar Drive L.I.D. and has forwarded a report to the Board recommending that such amounts be
assessed against benefited properties within the boundaries of Collar Drive L.I.D.; and
WHEREAS, Chapter 12.48.240 of the Deschutes County Code provides that the Board must set
a public hearing by Order of the Board to hear objections to any such final assessment; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
ORDERS as follows:
Section 1. The improvement has been made, inspected by the Engineer and is hereby
accepted by the Board of County Commissioners.
Section 2. That the Engineer's report calculating the actual costs of the improvements and
determining a proposed final assessment, attached hereto and marked Exhibit "A" is accepted and
hereby approved.
Section 3. That a public hearing to hear objections to the proposed final assessment shall
be held on Wednesday, December 10, 2003 at 10:00 a.m. in the Deschutes County Commissioner's
Hearings Room, Administration Building, 1130 NW Harriman, Bend, Oregon 97701.
PAGE 1 OF 2- ORDER No. 2003-116
Section 4. That the Engineer, on behalf of the Board of County Commissioners, shall mail
written notice not less than ten days prior to the date of said hearing to the owners of record of the
parcels described in Exhibit 3 to Exhibit "A" attached hereto identifying the parcel, showing the
proposed final assessment, and giving notice of the hearing scheduled in Section 3 of this Order
Section 5. That the written notice to be given in Section 4 shall comply substantially with
the form of notice marked Exhibit "B", attached hereto and by this reference incorporated herein.
DATED this a44-1 day of N~av ew-,6e.,r , 2003.
ATTEST:
Recording Secre
BOARD OF COUNTY COMMISSIONERS
OF DESC S COUNTY, OREGON
D NNIS R. LUKE, Chair A
TOM DEWOLF, Commissioner
PAGE 2 OF 2- ORDER No. 2003-116
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Road Department
61150 S.E. 27th St., Bend, OR 97702
(541) 388-6581 • FAX (541) 388-2719
EXHIBIT "A"
MEMORANDUM
TO: Board of County Commissioners
FROM: Gary Judd, Engineer
DATE: November 10, 2003
RE: Collar Drive LID, Final Assessment Report
This report is made pursuant to Sections 12.48.220 and 12.48.240 of the Deschutes County Code
(DCC) concerning the compilation of actual costs and determination of the final assessment for
the local improvement.
BACKGROUND
On March 5, 2003 the Board of County Commissioners (Board) resolved, by Resolution No.
2003-021, to improve by contract certain dedicated public road, within the Collar Drive Local
Improvement District (LID), known as a portion of Collar Drive within the Wagon Trail North,
First Addition (hereinafter referred to as "the improvements"), to Deschutes County local road
standards in conformance with the scope of work set forth in the Engineer's Feasibility Report
dated January 3, 2003 and accepted by the Board pursuant to Order No. 2003-018, incorporated
herein by this reference. Attached (Exhibit "I") is a map of the LID showing improved roads
and boundaries.
CONSTRUCTION CONTRACT
The Road Department prepared plans, specifications, and construction contract documents for the
road improvements. Bids for the construction of the Collar Drive LID were opened on May 7,
2003. Bids were received from three construction firms: Hooker Creek Asphalt & Paving,
$128,821.00; Hap Taylor and Sons, $140,154.45; and Richard Bartels Construction,
$144,378.08. The Board awarded the contract on May 30, 2003, to the low bidder, Hooker Creek
Asphalt & Paving, in the amount of $128,821.00.
Quality Services Performed with Pride
ACCEPTANCE OF IMPROVEMENTS
The construction of the improvements was completed by the contractor in August of 2003. The
Engineer inspected and approved the road improvements. The final payment for this contract
was made on August 12, 2003.
ACTUAL COSTS
The actual costs of the improvement, as defined in DCC 12.48.041, are as follows: the
construction cost is $127,676.08, the engineering and administration cost is $18,870.99, and
financing cost is $2,206.47. The actual total improvement cost of $148,753.54 is 7% below the
originally estimated total improvement cost of $160,535. Attached as part of this report is
exhibit 2, detailing the actual costs.
Payment of the construction cost was made from the Local Improvement District Project Fund
(County Fund No. 430). This fund and the loan will be reimbursed through assessment
payments. The financing cost included as "actual cost" is the interest cost associated with the
interim financing from the LID Fund.
ASSESSMENT APPORTIONMENT
The method of apportioning the cost of the improvements amongst the benefited properties shall
be as set forth in Order No. 2003-018. Specifically, the actual cost of the improvements will be
apportioned by dividing the actual cost of the improvements by the number of lots specially
benefiting from the improvements.
FINAL ASSESSMENT
Based on the foregoing report, the Engineer recommends that the cost of $148,753.54 be
assessed against the 15 specially benefited lots within the Collar L.I.D. at a rate of $9,916.90 per
lot ($148,753.54 / 15 assessments) as shown in Exhibit 3.
Note: this assessment compares favorably to the estimated per lot cost in Order No. 2003-018 of
$10,702.30.
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EXHIBIT "2"
COLLAR DRIVE L.I.D.
ACTUAL COST
CONSTRUCTION COSTS:
ITEM*
COST
Mobilization
$12,600.00
Construction Surveying
5,500.00
Traffic Control
7,891.95
Subgrade
21,340.00
Base
39,877.65
Paving
37,946.48
Misc. Work
2,520.00
TOTAL CONST.
$127,676.08
*Items are as described in the Engineer's Feasibility Study on page3.
ENGINEERING & ADMINISTRATION:
Surveying & Design
$14,611.47
Contract Admin & Inspection
$ 4,259.52
TOTAL E & A
$18,870.99
INTERIM FINANCING:
INTEREST
*
BALANCE
PAYMENT
TOTAL
INTEREST
TO DATE
6/25/2003
$20,091.66
$20,091.66
7/10/2003
$45.46
$20,137.12
101,200.62
121,337.74
$45.46
8/12/2003
604.82
121,942.56
$6,383.80
128,326.36
650.28
10/31/2003
1,556.19
129,882.55
2,206.47
*The interim financing cost is the interest on the construction costs financed through the project
Fund (Fund #430). A 5.5% interest rate was assumed for the interim financing.
Actual Project Cost:
Construction Cost
Engineering & Administration
Interim Financing
TOTAL COST =
_ $127,676.08
18,870.99
2,206.47
$148,753.54
EXHIBIT " 3"
COLLAR DRIVE L.I.D.
FINAL ASSESSMENT
NAME OF PROPERTY FINAL
PROPERTY OWNER DESCRIPTION ASSESSMENT
1. BORELLI, JAMES V. 220935DO01000 $9,916.90
BORELLI, MARY C. Lot 1 Block 7
P.O. BOX 2389 Wagon Trail North, First Addition
LAPINE, OR 97739
2. CABREAR, LINDA M. 220935D000400 $9,916.90
696 ELSA DRIVE Lot 2 Block 6
SANTA ROSA, CA 97739 Wagon Trail North, First Addition
3. DURKEE, JANET 220935D000500 $9,916.90
50076 COLLAR DRIVE Lot 3 Block 6
LAPINE, OR 97739 Wagon Trail North, First Addition
4. FREEBURY, ROBERT M. 220935D000600 $9,916.90
50056 COLLAR DRIVE Lot 4 Block 6
LAPINE, OR 97739 Wagon Trail North, First Addition
5. JADRNY, DEBORAH L. 220935DO01200 $9,916.90
JADRNY, FRANK R. Lot 4 Block 5
P.O. BOX 524 Wagon Trail North, First Addition
LAPINE, OR 97739
6. JADRNY, DEBRA LYNN 220935DO01300 $9,916.90
JADRNY, FRANK R. Lot 3 Block 5
P.O. BOX 524 Wagon Trail North, First Addition
LAPINE, OR 97739
7. JUDD, WAYNE L. 220935D000100 $9,916.90
50186 COLLAR DR. Lot 1 Block 4
LAPINE, OR 97739 Wagon Trail North, First Addition
8. JUDD, WAYNE L. 220935D000200 $9,916.90
50186 COLLAR DRIVE Lot 2 Block 4
LAPINE, OR 97739 Wagon Trail North, First Addition
9. MILLER, BARBARA JEAN 220935DO0800 $9,916.90
MILLER, ROLLIN DUANE Lot 6 Block 8
50020 COLLAR DR. Wagon Trail North, First Addition
LAPINE, OR 97739
10. MOORE, ANGIE R. 220935D000300 $9,916.90
MOORE, TY M. Lot 1 Block 6
6753 RIPPLING BROOK DRIVE Wagon Trail North, First Addition
SE
SALEM, OR 97301-9562
Page 1 - Collar Drive L.I.D.
Final Assessment
EXHIBIT "3"
COLLAR DRIVE L.I.D.
FINAL ASSESSMENT
NAME OF PROPERTY FINAL
PROPERTY OWNER DESCRIPTION ASSESSMENT
11. PAGE, JERRY L. 220935D000900 $9,916.90
PAGE, EDITH L. Lot 2 Block 7
50015 COLLAR DR. Wagon Trail North, First Addition
LAPINE, OR 97739
12. RONGEY, DALE 220935DO01400 $9,916.90
RONGEY, PATRICIA A. Lot 2 Block 5
50175 COLLAR DRIVE Wagon Trail North, First Addition
LAPINE, OR 97739
13. RUPPEL, DUDLEY S. 220935DO01100 $9,916.90
STOECKLEIN, LESLIE L. Lot 5 Block 5
14322 BULLWHIP DRIVE Wagon Trail North, First Addition
LAPINE, OR 97739
14. VERBONCOEUR, GARY
220935D000700 $9,916.90
VERBONCOEUR, KATHLEEN L.
Lot 5 Block 6
P.O. BOX 574
Wagon Trail North, First Addition
LAPINE, OR 97739
15. WEEKS, MICHAEL A.
220935DO01500 $9,916.90
WEEKS, BECKY
Lot 1 Block 5
P.O. BOX 615
Wagon Trail North, First Addition
LAPINE, OR 97739
Page 2 - Collar Drive L.I.D.
Final Assessment
xi
0
Road Department
61 150 S.E. 27th St., Bend, OR 97702
(541) 388-6581 • FAX (541) 388-2719
[DATE]
(NAME1))
((NAME2))
NAME3))
(ADDRESS))
((CITY)), (ST)) ((ZIP))
EXHIBIT "B"
NOTICE OF PROPOSED ROAD ASSESSMENT FOR
COLLAR DRIVE L.I.D.
DESCRIPTION: (ACCOUNT)) LOT (LOT)) BLOCK (BLK))
WAGON TRAIL NORTH, FIRST ADDITION SUBDIVISION
AMOUNT OF ENGINEER'S PROPOSED ASSESSMENT: $9,916.90
The Board of County Commissioners, has, by Order No. 2003-116, set a hearing on
Wednesday, December 10, 2003, at the Deschutes County Commissioner's Hearings Room,
Administration Building, 1130 NW Harriman, Bend, Oregon 97701, at 10:00 a.m., regarding the
road improvement affecting the above tax lot for the purpose of hearing objections to the
assessments fixed in the Engineer's Report of the road improvement abutting your land.
The proposed assessment for this parcel is shown above.
After this hearing, the Board will certify the assessments against each parcel of land by Order of
the Board. When the assessments are certified, you will have thirty (30) days to apply to pay
the assessment in installments. If you do not apply to pay the assessment in installments, the
total amount of the assessment will be due and payable. An application to pay the assessment
in installments will be mailed to you after the assessment is certified.
ES
TOM BLUST, DIRECTOR OF PUBLIC WORKS
ON BEHALF OF THE BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
Quality Services Performed with Pride