2003-1437-Minutes for Meeting November 12,2003 Recorded 12/5/2003DESCHUTES COUNTY OFFICIAL RECORDS Q 2003+437
NANCY BLANKENSHIP, COUNTY CLERK 1iV +
COMMISSIONERS' JOURNAL 12/05/2003 03;42;33 PM
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2003-1437
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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if document is re-recorded.
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 12, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom DeWolf and Michael M. Daly.
Also present were County Administrator Mike Maier; George Read, Community
Development; Tom Blust, Road Department; Marty Wynne, Finance Department;
Jenny Scanlon, Juvenile Community Justice; Dan Peddycord, Health Department;
and Laurie Craghead, Legal Counsel. Also in attendance were Ted Schassberger,
Commissioners' Office; media representatives Jason Carr of Z-21 TV, Barney
Lerten of bend. com and The Bugle, Jeff Mullins of KBND Radio, and Chris Barker
of the Bulletin; and two other citizens.
Chair Luke opened the meeting at 10:02 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of the Reading and Signature of a
Proclamation Reaffirming the County's Commitment to the Mission and
Values of the Juvenile Community Justice Department.
Jenny Scanlon gave an overview of the item. Commissioner DeWolf added that
they have been working on this update for several months, and it has nothing to
do with the recently letter from J -Bar -J regarding the use of the BAR -J name.
At this time, Commissioner DeWolf read the Proclamation to the audience.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 1 of 11 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2003-
480, a Services Contract for Youth Offender Treatment.
Jenny Scanlon said this one should be removed from the agenda, as the
agreement has not been finalized.
4. Before the Board was Consideration of Signature of a Memorandum of
Understanding between Deschutes County, the Oregon Department of
Transportation, the Oregon Department of Fish & Wildlife, the
Deschutes National Forest, the Bureau of Land Management and the
Federal Highway Administration regarding a Study of Wildlife -Vehicle
Collisions on Highway 97 South of Bend.
Tom Blust gave an overview of the item, which is the first step in the corridor
and mule deer migration study. The study should result in ideas for mitigation
to reduce the number of accidents, especially since the highway will
eventually consist of four lanes. A GPS radio collar type of tracking will be
used on mule deer so that migration routes and the number of deer can be
determined. There is no obligation for funding from the County for the study.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Order No. 2003-106
and Order No. 2003-107, Placing a Speed of 35 Miles Per Hour on the
Paved Portions of Kiowa Road and Minnetonka Lane (Deschutes River
Woods).
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 2 of 11 Pages
Tom Blust stated that these are the last two paved roads in the subdivision that
do not have posted speed zones.
DEWOLF: Move approval of both speed zones.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of Resolution No. 2003-
126, Initiating Procedures to Create the Kiowa Drive Local Improvement
District.
Tom Blust explained that this is a short cul-de-sac located between Bend and
Redmond.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Resolution NO. 2003-
127, Initiating Procedures to Create the Bandley Road Local
Improvement District (Spring River Acres).
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Document No. 2003-
494, an Intergovernmental Agreement with Crook County for Deschutes
County to Conduct Plumbing Inspections for Crook County.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 3 of 11 Pages
Laurie Craghead explained that this is a new agreement for Deschutes
County's building inspector to handle plumbing inspections for Crook County.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2003-113, Approving the Annexation of the Newberry
Neighborhood into the La Pine Special Sewer District.
Laurie Craghead explained that this includes the Baldwin Herndon property,
and has been corrected to include a small, corner parcel of land. George Read
added that this is contingent upon an intergovernmental agreement with the
District, but complies with all land use and comprehensive plan regulations.
Commissioner Luke opened the public hearing.
Being no testimony offered, Chair Luke closed the public hearing.
DALY: Move approval of the Order, subject to an amendment
conditioning it upon an intergovernmental agreement between the
Sewer District and the County.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
10. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2003-110, Approving the Higginbotham Annexation of
Territory into the La Pine Rural Fire Protection District.
Laurie Craghead stated that the Klamath County Assessor's map didn't match
the Deschutes County map, so a new map and legal description have been
drawn up. Two properties were not included in the District because all of the
appropriate signatures could not be obtained in the stated time frame.
However, the owners can come back and ask to be annexed later.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 4 of 11 Pages
Commissioner Luke opened the public hearing.
Being no testimony offered, Chair Luke closed the public hearing.
DALY: Move approval of the Order, subject to the corrected map and
legal description.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Signature of Order No. 2003-111,
Authorizing the Sale of County -owned Property off Waugh Road for the
Project Development Fund.
Tammy Credicott explained that this is a property attached to the project fund,
and has been on the market for about three months. The minimum bid was set
at $650,000, which was the appraisal. Two bids were received, with the
highest at $767,000. This will be financed through a note and trust deed for
twenty years at 7% interest.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
12. Before the Board was Consideration of Signature of Order No. 2003-112,
Authorizing the Sale of County -owned Property off Burgess Road (La
Pine).
Tammy Credicott stated that this parcel is five acres that is graveled and
fenced, previously used by the Road Department. The minimum bid was set
at $58,000, and the one bid that was received was for $63,000, all cash.
DEWOLF: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 5 of 11 Pages
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
13. Before the Board was Consideration of Signature of Order No. 2003-114,
Authorizing the Sale of County -owned Property off 17th Street
(Redmond).
Tammy Credicott said that this is a landlocked parcel, with no services and no
access, located on the canyon rim; therefore, letters were sent to the adjacent
property owners, and just one responded, and is willing to pay $33,000.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
14. Before the Board was Consideration of Signature of Document No. 2003-
496, a Request for a Utility Easement (Boyd Acres Road, Bend) Requested by
Cascade Natural Gas.
Tammy Credicott explained that this is a small cul-de-sac road off Boyd Acres
Broad which was never properly dedicated and was subject to foreclosure.
The adjacent owner has requested natural gas service, and the County needs to
provide an easement for this to occur.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
15. Before the Board was Consideration of Signature of Order No. 2003-108,
Transferring Cash among Various Funds as Budgeted in the Fiscal Year
2003-04 Budget, and Directing Entries.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 6 of 11 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
16. Before the Board was Consideration of Signature of Resolution No. 2003-
130, Transferring Appropriations within the Commission on Children &
Families Fund.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
17. Before the Board was Consideration of Signature of Resolution No. 2003-
129, Transferring Appropriations within the General County Projects Fund.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
18. Before the Board was Consideration of Signature of Resolution No. 203-
128, Transferring Appropriations within the Deschutes County Sheriff's
Fund.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 7 of 11 Pages
19. Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control Commission Application for River Meadows Deli &
Mercantile, Sunriver.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
20. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$6,645.01.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
21. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $2,444.47.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 8 of 11 Pages
CONVENED AS THE GOVERNING BODY OF THE BEND LIBRARY
SERVICE DISTRICT.
22. Before the Board was Consideration of Approval of Financing of the
Balance of the Library Construction Debt Service Funds.
Marty Wynne explained that the financial advisory board and bond counsel
completed a preliminary statement that indicates refinancing the library debt
service fund would save approximately $400,000 over the next ten years, or
about $40,000 a year over ten years.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
23. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,877,290.77.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
24. ADDITIONS TO THE AGENDA
A. Before the Board was Consideration of Signature of Document No. 2003-
500, Grant Revision #2 from the Department of Human Services,
providing Additional Funding for Bioterrorism Training and
Immunization Services.
Dan Peddycord explained this is just a formality; the grant had already been
accepted.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 9 of 11 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
B. Before the Board was Consideration of Signature of Document No. 2003-
501, Grant Revision #3 from the Department of Human Services,
providing Additional Funding for Child & Adolescent Health Services.
Dan Peddycord stated that this restores some of the funding lost during the
past biennium.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
C. Before the Board was Consideration of an Amendment to Agreements
with the Humane Societies regarding Impound Billing.
Laurie Craghead explained that there was a question about how the impound
billing should be handled because of legal holidays and Sundays, and this
amendment clarifies the issue. Both agencies will be handled in the same
manner.
DEWOLF: Move approval of the amendments with both agencies.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
D. Before the Board was Consideration of Signature of an Agreement
between Bank of the Cascades and Deschutes County regarding the
County to be Able to Accept Credit Cards.
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2003
Page 10 of 11 Pages
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Being no further items presented to the Board, Chair Luke adjourned the
meeting at 10:45 a.m.
DATED this 12th Day of November 2003 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke, C air
Tom DeWolf, Co issioner
is ael M. Daly, mmissioner
Minutes of Board of Commissioners' Meeting Wednesday, November 12, 2UU3
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