2003-1462-Minutes for Meeting December 08,2003 Recorded 12/11/2003COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS
COMMISSIONERS' JOURNAL 12111/2003 11:02:52 AM
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2003-1462
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 89 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Dennis R. Luke was out of town. Also present were David Givans and Ted
Schassberger, Commissioners' Office; Dan Despotopulos, Fair & Expo; Mark
Pilliod and Laurie Craghead, Legal Counsel; Tom Blust, Gary Judd and George
Kolb, Road Department; George Read, Community Development Department;
Tammy Credicott, Property Management; Greg Canfield, Mental Health
Department; media representatives Barney Lerten of bend. com and The Bugle and
Chris Barker of the Bulletin; and two other citizens.
Vice Chair Tom DeWolf opened the meeting at 10:02 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-499, Amendment #6 to the 2003-05 Contract with the
Oregon Department of Human Services, Adding Funding for Housing for
Clients with Severe Mental Illness.
Greg Canfield explained this amendment adds about $11,000 for this fiscal
year, increasing the County's ability to fund housing for clients with severe and
persistent mental illness. Typically this is for short-term crisis housing needs.
This item was placed on the Consent Agenda for Wednesday, December 10.
Minutes of Board of Commissioners' Work Session Monday, December 8, 2003
Page 1 of 6 Pages
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-522, an Amendment to the South Century Drive Forest
Highway Project.
Tom Blust stated that this amendment addresses project limits; and part of the
original road has already received an overlay and won't require reconstruction
for some time. Also, bike lanes will be added.
This item was placed on the Consent Agenda for Wednesday, December 10.
4. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-121, Surrendering Portions of Ninth Street, NE
Greenwood Avenue, Eleventh Street and Hemlock Avenue to the City of
Redmond.
George Kolb said these roads have been annexed into the City.
This item was placed on the Consent Agenda for Wednesday, December 10.
5. Before the Board was a Discussion of a Public Hearing, and Consideration
of Signature of Order 2003-124, Determining and Certifying the Final
Assessments for the Collar Drive Local Improvement District; and Order
No. 2003-125, Establishing Collar Drive as a County Road.
Gary Judd said all property owners have been notified. The costs came in
below the estimate.
This item will be addressed at the Board meeting of Wednesday, December 10.
6. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-134, Initiating the Edgington Road Local
Improvement District.
This item was placed on the Consent Agenda for Wednesday, December 10.
7. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-135, Initiating the Oasis Local Improvement District.
This item was placed on the Consent Agenda for Wednesday, December 10.
Minutes of Board of Commissioners' Work Session Monday, December 8, 2003
Page 2 of 6 Pages
8. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-137, Initiating the Tetherow Crossing Local
Improvement District.
Gary Judd stated that this covers all seven phases, and over thirteen miles of
road; about five miles of road has already been paved and only requires an
overlay.
This item was placed on the Consent Agenda for Wednesday, December 10.
9. Before the Board was a Discussion of a Public Hearing (continued from
December 3), and Consideration of Signature of Resolution No. 2003-133,
Adopting an Annual Update to the Transportation and Parks SDC Rate
Charged to New Development within the Redmond Urban Growth
Boundary (Outside the City Limits).
Laurie Craghead said that this was approved by the Board last week, but she
discovered that a hearing should have been scheduled to receive public
comment. This item has been noticed for Wednesday.
This item will be addressed at the Board meeting of Wednesday, December 10.
10. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-126, Ratifying Order No. 83-066, Vacating a Portion of
Evergreen Avenue, Redmond.
In 1983 the Commissioners' signatures were not notarized as required for this
vacation. The property is now being sold and needs a formal deed recorded.
This item was placed on the Consent Agenda for Wednesday, December 10.
11. Before the Board was a Discussion and Consideration of Signature of a
Letter to the City of Redmond Community Development Department
requesting Early Processing of Comprehensive Plan Amendments for RV
Parking for the County Fairgrounds.
Fairgrounds working with City to revise their code to allow for expanded RV
parking at the Fairgrounds. If the Commissioners will write a letter, they will
address this issue earlier, in time for the 2004 Fair.
Minutes of Board of Commissioners' Work Session Monday, December 8, 2003
Page 3 of 6 Pages
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY:
DEWOLF
Yes.
Vice Chair votes yes.
12. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-123, Authorizing the Sale of Property (off Brosterhous
Road, Bend) to Bend Development LLC.
Tammy Credicott said that this bid was the highest one received during the bid
process. She added that Mark Pilliod has expressed some concerns regarding
how the proceeds should be distributed; they are meeting with the Road
Department later in the week to make this determination.
This item was placed on the Consent Agenda for Wednesday, December 10.
13. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-525, a Revised Lease with Hap Taylor & Sons
regarding County Property located off Greenwood Avenue, Redmond.
Finance pointed out some changes that are needed regarding dates.
This item will be addressed at the Board meeting of Wednesday, December 10.
14. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-526, a Lease Agreement between Deschutes County and
SageCom regarding County -owned Property off 9th & Antler, Redmond.
This item will be addressed at the Board meeting of Wednesday, December 10.
15. Before the Board was a Discussion and Consideration of Signature of
Policy No. 2003-097, Clarifying and Expanding the County's Fraud
Reporting and Detection Policies.
David Givans gave an overview of the policy, which has previously been
reviewed by department heads, the Commissioners and Legal Counsel.
This item was placed on the Consent Agenda for Wednesday, December 10.
Minutes of Board of Commissioners' Work Session Monday, December 8, 2003
Page 4 of 6 Pages
16. Before the Board was a Discussion and Consideration of Signature of
Policy No. 2003-105, Adopting a Cash Over/Short Reporting Policy for
Deschutes County.
David Givans indicated that business managers and department heads reviewed
the draft document and gave positive feedback. Commissioner DeWolf
explained that several departments have internal programs to balance cash
received; this adds an extra level of protection by carrying it over to the
Treasurer's Office.
This item was placed on the Consent Agenda for Wednesday, December 10.
17. Before the Board was a Discussion and Consideration of Signature of
Order No. 2003-122, Transferring Cash among Various Funds as Budgeted
in the FY 2003-04 Deschutes County Budget, and Directing Entries.
This item was placed on the Consent Agenda for Wednesday, December 10.
18. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2003-139, Appropriating New Grant Funds for Mentoring
Children of Prisoners.
This item will be addressed at the Board meeting of Wednesday, December 10.
19. ADDITIONS TO THE AGENDA
None were offered.
Being no further items brought before the Board, the meeting adjourned at
10:35 a.m.
Minutes of Board of Commissioners' Work Session Monday, December 8, 2003
Page 5 of 6 Pages
DATED this 8t" Day of December 2003 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
- ak-544-t
Dennis R. Luke, Chair
Z--,
Tom DeWolf, Commissioner
Minutes of Board of Commissioners' Work Session Monday, December 8, 2003
Page 6 of 6 Pages