2003-1463-Minutes for Meeting November 24,2003 Recorded 12/11/2003COUNTY
TES
FICIAL
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COMMISSIONERS' JOURNAL 12/11/2003 11:02;52 AM
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2003-1453
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 24, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M.
Daly. Also present were Mike Maier, County Administrator; Tom Blust,
George Kolb and Gary Judd, Road Department; Greg Canfield, Mental Health;
Tammy Credicott, Property Management; Anna Johnson and Ted
Schassberger, Commissioners' Office; and George Reed, Community
Development Department. Also in attendance were media representatives
Chris Barker of the Bulletin; Barney Lerten of bend.com and The Bugle; and
two other citizens.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Chair Signature of Document No.
2003-464, an Intergovernmental Agreement with the State Department of
Human Services regarding Tort Liability Coverage for the Psychiatric
Security Review Board.
Greg Canfield indicated the contract will extend the States own tort liability
coverage to the County at no cost. Mike Maier asked what type of tort would
be covered; Mr. Canfield replied that it is primarily for the Psychiatric Security
Review Board. Commissioner Luke asked it if will be under the CRC (Crisis
Resolution Center); Mr. Canfield did not know.
Minutes of Board of Commissioners' Meeting Monday, November 24, 2003
Page 1 of 7 Pages
DEWOLF: Move approval, after Risk Management review.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Order No. 2003-116,
Accepting Road Improvements, Accepting the Engineer's Assessment
Report, and Setting a Hearing on the Final Assessment for Collar Drive
Local Improvement District.
Gary Judd gave an overview of the item, and indicated Collar Drive is located
southwest of La Pine off Maston Road.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Order No. 2003-118,
Establishing Nineteen Roads as County -Maintained Roads and
Incorporating Them into the Road Department's Maintenance System.
George Kolb stated that these roads were improved by developers, but have
never been through the formal establishment process.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of a Deed of Dedication
from William and Angela Webster for a Parcel of Land for Public
Roadway and Utility Purposes along West Butte Road.
Minutes of Board of Commissioners' Meeting Monday, November 24, 2003
Page 2 of 7 Pages
George Kolb explained that this parcel is involved in the Millican/West Butte
Road trade.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of a Bargain and Sale
Deed to Convey Property to William and Angela Webster regarding their
Transfer of Property for Public Use, West Butte Road.
Tammy Credicott explained that this is a property exchange for the Millican
Road right-of-way.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Order No. 2003-115,
Changing the Road Name of Squaw Creek Drive to Panoramic Drive.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Document No. 2003-
504, Level "A" Residential Inspections to be to Provided to Lake County
by Deschutes County.
Dennis Perkins said this would extend the current agreement for one more year.
One inspector has been provided for the weekly inspections.
Minutes of Board of Commissioners' Meeting Monday, November 24, 2003
Page 3 of 7 Pages
He also stated that the document should be corrected to show a comma after
"A" level.
DALY: Move approval, after any typographical errors are corrected.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board was Consideration of Signature of Resolution No. 2003-
131, Appropriating New Grant Funds from the Oregon Emergency
Management Office into the Sheriffs Office Fund.
Mike Maier stated that Marty Wynne was unable to attend to give an overview
of the document and that this is a routine transaction.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
10. Before the Board was Consideration of Signature of Resolution No. 2003-132,
Transferring Appropriations within Deschutes County Sheriffs Office Fund.
DEWOLF: Move approval.
DALY: Second
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control License Application for the Quick Stop Market, La Pine.
Minutes of Board of Commissioners' Meeting Monday, November 24, 2003
Page 4 of 7 Pages
Commissioner DeWolf asked that the approval process be looked into to verify
that the process included a background check of the person/persons requesting
the license.
DEWOLF: Move approval, subject to verification that the Sheriff s Office
approved the license.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
12. Before the Board was Consideration of Signature of a Letter Appointing
Alison Lee Schaal to the Board of Deschutes River Recreation Homesites
Special Road District #6.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District for Two Weeks, in
the Amount of $14,909.48.
DALY: Move approval, subject to review.
DEWOLF: Second
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, November 24, 2003
Page 5 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District for Two
Weeks, in the Amount of $583.14.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County for Two Weeks, in the Amount of
$6,2739449.02.
DEWOLF: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
16. ADDITION TO THE AGENDA
Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control License Application for the Royal Thai Cafe, Bend.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, November 24, 2003
Page 6 of 7 Pages
Being no further items brought before the Board, Chair Luke closed the
meeting at 10:20 a.m.
DATED this 24th Day of November 2003 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Meeting
Page 7 of 7 Pages
Dennis R. Lu e, hair
Tom DeWolf, Co Toner
Mi hae M. aly, Commis oner
Monday, November 24, 2003