2003-1497-Minutes for Meeting December 29,2003 Recorded 12/30/2003COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS
COMMISSIONERS' JOURNAL 12/30/2003 04;36;08 PM
I IN 11111111111
2003-1407
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, DECEMBER 299 2003
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
1. CITIZEN INPUT
A. Larry Wogman of LNK Ranches to Speak about Fencing Issues regarding
the West Butte/Millican Road Improvement Project
B. Other Citizen Input
2. CONSIDERATION of Signature of Document No. 2003-526, a Lease
Agreement between Deschutes County and Sage -Com regarding County -owned
Property off 9th & Antler, Redmond —Mark Pilliod, Legal Counsel
3. CONSIDERATION of Signature of Document No. 2003-548, a Services
Agreement between Deschutes County and Brad Mulvihill, Project Coordinator
for a Federally -funded Grant for Sex Offender Counseling — Jenny Scanlon
and/or Monique McCleary, Juvenile Community Justice
4. CONSIDERATION of Signature of Document No. 2003-546, an Addendum
to an Intergovernmental Agreement between Deschutes County and Oregon
State University Extension Service regarding Project Wildfire — George Read,
Community Development
5. CONSIDERATION of Signature of Resolution No. 2003-136, Initiating the
Vacation of a Portion of J.C. Thorp Road and a Portion of Dayton Road — Gary
Judd, Road Department
Board of Commissioners' Meeting Agenda Please Note: Board meetings are suoject io
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 1 of 7 Pages rescheduling and other changes
6. CONSIDERATION of Signature of Order No. 2003-120, Vacating a Portion
of J. C. Thorp Road and a Portion of Dayton Road — Gary Judd, Road
Department
7. CONSIDERATION of Signature of Order No. 2003-129, Accepting the
Engineer's Report and Setting a Hearing on the Final Assessment for Lazy
River Drive Local Improvement District — Gary Judd, Road Department
8. CONSIDERATION of Signature of Document No. 2003-544, an
Intergovernmental Agreement between Deschutes County, the Oregon
Department of Transportation and the City of Bend regarding Funding of
Improvements to the Nelson Road/Powell Butte Highway Intersection — Gary
Judd, Road Department
9. CONSIDERATION of Signature of a Letter Reappointing Robert Marheine
to the Deschutes County Weed Board, through December 31, 2006
10. CONSIDERATION of Signature of a Letter Appointing Ross Chrz to the
Deschutes County Weed Board, through December 31, 2006
11. CONSIDERATION of Signature of a Letter Appointing Jack Wilson to the
River Bend Estates Special Road District, through December 31, 2006
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
Board of Commissioners' Meeting Agenda Please Note: Board meetings are subject to
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 2 of 7 Pages rescheduling and other changes
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
15. ADDITIONS TO THE AGENDA
County meeting locations are wheelchair accessible.
For the deaf or hard of hearing, an interpreter or assistive listening device will be provided with 48 hours notice.
Materials in alternate formats may be made available with 48 hours notice.
The County's TTY/TDD phone number is (541) 385-3203.
To arrange for these services or for more information, please contact Bonnie Baker at (541) 388-6572.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1130 NW Harriman St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572)
Thursday December 25• and Friday December 26 2003 (employee unpaid day ofl7
Most County offices will be closed in observation of Christmas.
Monday, December 29, 2003
10:00 a.m. Board of Commissioners' Meeting for the Week. (There will be no meeting on
Wednesday, December 31)
1:30 p.m. Executive Session, called under ORS 192.660(1)(i), Personnel Issue
2:00 p.m. Administrative Liaison
Thursday January 1 • and Fridgy, January 2 2004 (employee unpaid day offl
Most County offices will be closed in observation of New Years.
Board of Commissioners' Meeting Agenda Please Note: Board meetings are subject to
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 3 of 7 Pages rescheduling and other changes
Monday, January 5, 2004
8:00 a.m. Goal Setting Meeting with Department Heads
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
2:30 p.m. Executive Session, called under ORS 192.660(1)(c), Real Estate Negotiations
3:30 p.m. LPSCC (Local Public Safety Coordinating Committee) Meeting
Tuesday, January 6, 2004
9:00 a.m. Meeting regarding "Inside Deschutes County" Video magazine
Wednesday, January 7, 2004
10:00 a.m. Board of Commissioners' Meeting
Thursday, January 8, 2004
7:00 a.m. Regularly Scheduled Meeting with the City of Redmond Council, at the Redmond Fire
Station, 341 NW Dogwood Ave.
11:00 a.m. Meeting with Representatives of Local Veterans' Groups
1:00 P.M. Meet with Governor's Staff for Budget Formulation Session, at the Fairgrounds
3:00 p.m. Monthly Meeting of the Fair Board, at the Fairgrounds
Monday, January 12, 2004
9:00 a.m. Regularly Scheduled Meeting with the Director of Information Technologies
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, January 14, 2004
10:00 a.m. Board of Commissioners' Meeting
1:00 P.M. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of the Solid Waste Department
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Board of Commissioners' Meeting Agenda Please Note: Board meetings are subject to
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 4 of 7 Pages rescheduling and other changes
Thursday, January 15, 2004
7:30 a.m. Regularly Scheduled Meeting with the City of Bend Council, at the City
Friday, January 16, 2004
11:30 a.m. Budget Committee Luncheon Meeting at Bend Country Club
Mondgy, January 19, 2004
Most County offices will be closed in observation of Martin Luther King, Jr. Day
Tuesday, January 20, 2004
11:00 a.m. Employee Benefits Advisory Committee Meeting
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fairgrounds
7:00 p.m. Public Meeting with Redmond City Council regarding the Future of Redmond's East
Side — Redmond Fire Station
Monday, January 26, 2004
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:45 p.m. Regularly Scheduled Meeting with the Director of Juvenile Community Justice
Wednesday, January 28, 2004
9:00 a.m. Regular Meeting with Director of Finance/Tax
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with the Director of Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Thursday, January 29, 2004
12:00 noon Regularly Scheduled Audit Committee Meeting
Board of Commissioners' Meeting Agenda Please Note: Board meetings are subject to
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 5 of 7 Pages rescheduling and other changes
Monday, February 2, 2004
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
4:00 p.m. LPSCC (Local Public Safety Coordinating Committee) Meeting
Wednesday, February 4, 2004
9:00 a.m. Regularly Scheduled Meeting with the Director of the Solid Waste Department
10:00 a.m. Board of Commissioners' Meeting
3:00 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at
Mental Health Dept.
Thursday, February 5, 2004
12:00 noon (Tentative) Regular Meeting with the Board of the Black Butte County Service District,
at Black Butte Ranch
Monday, February 9, 2004
9:00 a.m. Regularly Scheduled Meeting with the Director of the Road Department
10:00 a.m. Board of Commissioners' Work Session
12:00 noon Regularly Scheduled Meeting with Department Heads
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, February 11, 2004
10:00 a.m. Board of Commissioners' Meeting
3:00 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health
Thursday, February 12, 2004
3:00 p.m. Monthly Meeting of the Fair Board, at the Fairgrounds
Monday, February 16, 2004
Most County offices will be closed in observation of Presidents' Day
Tuesday, February 17, 2004
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fairgrounds
Board of Commissioners' Meeting Agenda Please Note: Board meetings are subject to
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 6 of 7 Pages rescheduling and other changes
Monday, February 23, 2004
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
2:30 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:15 p.m. Regularly Scheduled Meeting with the Director of Juvenile Community Justice
Wednesday February 25, 2004
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation, at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
4:00 p.m. Regularly Scheduled Meeting with Juvenile Community Justice, at Juvenile
Monday, March 1, 2004
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. LPSCC (Local Public Safety Coordinating Committee) Meeting
Wednesday, March 3, 2004
9:00 a.m. Regularly Scheduled Meeting with the Director of Solid Waste
10:00 a.m. Board of Commissioners' Meeting
3:00 a.m. Regularly Scheduled Meeting with the Director of Mental Health Department
County meeting locations are wheelchair accessible.
For the deaf or hard of hearing, an interpreter or assistive listening device will be provided with 48 hours notice.
Materials in alternate formats may be made available with 48 hours notice.
The County's TTY/TDD phone number is (541) 385-3203.
To arrange for these services or for more information, please contact Bonnie Baker at (541) 388-6572.
Board of Commissioners' Meeting Agenda Please Note: Board meetings are subject to
Monday, December 29, 2003 last-minute agenda additions, deletions,
Page 7 of 7 Pages rescheduling and other changes